Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Over the years HIFASS has provided manpower and associated technical support to PEPFAR HIV/AIDS program, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services.
HIFASS is therefore seeking the employment of:
Job Title: Monitoring and Evaluation Officer/Data Entry Manager
Location: Abuja
Basic Function
- Under the supervision of the Site Administrator (with technical oversight from the MODHIP/DODWRP-NSI Unit), the M&E Officer will provide data management support to the Nigerian Ministry of Defence (NMOD) Health Implementation Program’s HIV/AIDS service delivery efforts.
- The M&E Officer shall support the delivery of HIV/AIDS prevention, treatment, care and support services at MTFs that will benefit the military personnel, their family members, and civilians from the surrounding communities.
Education/Experience
- For entry to this position, a first degree in one of the following is required: Public Health, Statistics, Biochemistry, Microbiology, Mathematics, Computer Science, and any other science-related discipline.
- Work requires a minimum of three years of experience in the field of Monitoring and Evaluation, and Data Management or a combination of relevant training and experience.
Essential Job Functions, Duties and Responsibilities
- Provide data collection tools (DCTs) to all Service Delivery Points (SDPs) in the facility
- Provide support to care providers on the use of DCTs
- Ensure client enrolment procedures are properly adhered to
- Collaborate with Medical Records to ensure client records are kept in an orderly manner
- Collaborate with Medical Records to ensure the use of appointment registers at the sites
- Maintain the Pre-ART and ART Registers at the facility
- Manage all MTF data by collecting and compiling data from various SDPs for the site monthly reports
- Carry out routine data quality assessments across all program indicators/service delivery points.
- Work with the Site Administrator to ensure site monthly reports are sent to the MODHIP Liaison Office in a timely manner.
- Analyze and present data for site program monthly meetings
- Enter patient-level data into the Electronic Medical Record (EMR) platform
- Enter site monthly program data in the District Health Information System (DHIS) for the program
- Monitor computer systems for malfunctions; report malfunctions to appropriate personnel.
- Maintain inventory of supplies and materials used in collection and compilation of data.
- Supervise/carry out annual program assessments and evaluations in line with program priorities.
- Perform other related duties incidental to the work described herein.
Skills/Ability:
This position requires prior experience in Monitoring and Evaluation (M&E) of health programs (preferably HIV programs), data management, proficiency in the use of computers, including the ability to rapidly process and analyze data using spreadsheets and statistical analysis tools, sound knowledge of Microsoft Office applications, good communication skills, level IV fluency in written and verbal English, and strong interpersonal skills.
Job Title: Data Specialist
Location: Lagos
Basic Function
- Under the direct supervision of the Molecular Laboratory unit Supervisor DRL Abuja, the incumbent will be responsible for all data works in the molecular unit of the laboratory on all DODWRP-N – Nigerian Ministry of Defence (NMOD) President’s Emergency Plan for AIDS Relief (PEPFAR) program.
Essential Job Functions, Duties and Responsibilities
- Responsible for reception and registration of all viral load and EID samples/request forms from the facility and other supporting sites from the central sample reception unit of the facility.
- Document all essential details from the patient’s request form to the Molecular unit sample register/log book (in soft and hard).
- Enter the assay result against individual patient’s data in the log book after the test.
- Photocopying individual signed results for M&E and laboratory future use
- Compile, segregate and package all samples/results for shipment to various sites
- Liaise with the courier service provider on prompt dispatching of results to sites with proper documentation for ease of tracking.
- Report and document on weekly basis the number of samples received, tested and dispatched from each supporting sites
- Complete molecular data management spreadsheets that will be forwarded to the central office in Abuja on monthly basis.
- Manage the folders for individual supporting sites.
- Any other assigned duty.
Management and Relationship:
- As directed by the PEPFAR Laboratory Program Manager, the post holder will report to the Molecular unit Supervisor, DRL and key into the existing administrative command in the facility.
Skills/Ability:
- Management of integrated laboratory services.
- Experience in database management and excel usage.
- Excellent computer skill (including troubleshooting and repair of PC)
- Ability to work as a part of a team, but self-managing of own time
- Excellent written and oral communication skills
Education/Experience
- Higher National certificate in Medical Laboratory Science (Technician) is required
- Certificate in computer application and Microsoft package
- Experience in use of Excel and other statistical software packages
- Three years working experience in Medical or Research Laboratory required
Job Title: Program Administrative Specialist/M&E Officer
Basic Function
Under the supervision of the Site Team Leader, and with technical oversight from Program Staff of the MODHIP / DODWRP-N Program, the Program Administrative Specialist will provide administrative, logistics, technical, and program management support (including financial management) to the HIV/AIDS Programs at Military HIV Care and Treatment facilities.
Essential Job Functions, Duties and Responsibilities
The program Administrative will support a wide range of administrative and logistical, data quality and continuous quality improvement activities to ensure uninterrupted delivery of HIV care and treatment services at the facilities. He/she will also be responsible for ensuring proper financial management and will support the implementation of site based work plans / activities. These duties will include:
Administration:
Locations:
Akwa-Ibom, Bauchi, MaiduguriBasic Function
Under the supervision of the Site Team Leader, and with technical oversight from Program Staff of the MODHIP / DODWRP-N Program, the Program Administrative Specialist will provide administrative, logistics, technical, and program management support (including financial management) to the HIV/AIDS Programs at Military HIV Care and Treatment facilities.
Essential Job Functions, Duties and Responsibilities
The program Administrative will support a wide range of administrative and logistical, data quality and continuous quality improvement activities to ensure uninterrupted delivery of HIV care and treatment services at the facilities. He/she will also be responsible for ensuring proper financial management and will support the implementation of site based work plans / activities. These duties will include:
Administration:
- Provide direct administrative support on behalf of HIFASS/MODHIP to the Site Commander through the Site Team Leader in the coordination of HIV/AIDS services.
- Inform the Site Team Leader and provides as directed reports on all administrative issues concerning the HIV program at the site to MODHIP, DODWRP-N, and HIFASS as approved by Site Team Leader.
- Provide monthly HIFASS related administrative program/report to HIFASS Director, Public Health.
- Manages and accounts to HIFASS any funds disbursed by HIFASS directly to the site and ensure that such funds are utilized appropriately for the intended purposes.
Data Quality Management:
- Work closely with NMOD Hospital Medical Records Department and Medical Records Officers for improved data management systems, improved data quality, capacity building and sustainable ownership for the entire hospital services.
- Supervise the Monitoring and Evaluation officer and ensures all HIV-related service delivery data are accurate, relevant, collected and reported in a timely manner.
- In the absence of Monitoring and Evaluation Officer at the site, the PAS will assume full responsibility for all data management activities related to the HIV program at the facility
- Working with the Site Team Leader, will ensure that monthly program review/M&E meetings hold at the site prior to submission of monthly program/bi-monthly commodity logistics reports to the Ministry of Defence Health Implementation Program (MODHIP) Liaison Office. The incumbent will ensure that the proper reporting templates are used and properly filled and completed.
- Report all program equipment failures including utilities, immediately to the Site Team Leader and if so directed to MODHIP Liaison Office and DOD-WRPN.
- Provide monthly narrative overview of the HIV program site performance in all areas of care to Director, Public Health.
Financial Management:
- Assist the Site Team Leader in the management and accountability of site operating funds provided in support of the HIV program.
- Ensure provided funds are utilized appropriately for the intended purposes.
- Retirement of funds disbursed to the site (Reconciles purchases and expenditures and provides receipts) to the MODHIP or DODWRP-N office as directed by the Site Team Leader.
- Receipt of additional funds will be based on accurate reconciliation of the previous month expenditures, including all pertinent receipts and/or justification for the expense.
- Work with the Site Team Leader to identify and forecast unfunded requirements that can be supported through the monthly stipend.
- Identify and develop budgets for any unfunded requirements for the expansion/improvement that can be supported through HIFASS/other stakeholders.
Logistical Support:
- Work closely with the MODHIP and DODWRP-N Logisticians, Pharmacists, and Laboratory Officers, and other Program Managers to support logistical activities at the site.
- Coordinate with the individuals above to identify and forecast logistical needs in support of the overall HIV care mission at the site.
- Confirm the integrity of buffer stock of HIV program consumables.
- Identify and alert the appropriate officer when there is need for an Emergency Order.
- Ensure optimal store management.
Policy:
- Monitor site activities across all departments and provides periodic updates to the Site Team Leader and when required to the MODHIP DG and the DODWRP-N Director. Updates would include identified problems and recommendations for resolution.
- Provide updates to the Director, Public Health about any policy related developments, problems or recommendations that fall within the mandate of HIFASS for action.
State Engagement:
- Assist in strengthening internal ownership and state engagement as well as representing HIFASS on state, LGA and community issues related to the sites.
Continuous Quality Improvement:
- Work closely with key technical unit heads to obtain information about clinical quality improvement issues that require program, HIFASS/personnel intervention.
- With approval of the Site Team Leader, provide monthly reports to the Director, Public Health on Continuous Quality Improvement meeting outcomes that require action by HIFASS.
Skills/Abilities:
- Knowledge of: Health services management; hospital administration and practice; contractual and accounting fundamentals; quality management; human resource management.
- Good computer, financial and accounting skills is necessary. Must be proficient in the use of Microsoft Office applications especially the use of spreadsheets, word-processing, and some degree of database management. Candidate would be required to demonstrate these abilities.
- Ability to work well with others and to develop and maintain compatibility among project staff, consultants and recipients of assistance.
- Well-developed written and oral communication skills. Level IV fluency in written and oral communication is required.
Education/Experience
- BA, BSc, RN/RM or a degree in health related discipline with 5 years post NYSC, a minimum of 3 years experience in health services management position or similar experience.
- Experience must include planning, organizing, and directing such health services management activities as medical logistics, medical facilities management, medical records management, medical reporting and budget.
How to Apply
Interested and qualified candidates should send a Cover letter and Resume to The Human Resources Manager (HIFASS) via e-mail in MS Word Doc format to:careers@hifass-hfi.org specifying the position title as the SUBJECT of the mail
Note: Only shortlisted candidates will be contacted for an interview.
Deadline:
25th March, 2016.
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