Vesta Healthcare Partners is an Africa-focused healthcare advisory firm which provides strategic, financial, business process, IT and clinical expertise to address the problems of our clients. Our aim is to resolve problems facing the healthcare sector in the developing world with a focus on Africa and the Middle East.
Vesta Healthcare Partners Nigeria Limited was established in 2007 and therefore, as a pioneer, Vesta defines industry standards, ensures business integrity, operates exceptionally high ethics code and deploys the sharpest minds in the service of its clients. Our associated company, Vesta Healthcare Partners UK Limited was established in London, in 2008.
We are recruiting to fill the position below:
Job Title: Office Administrator
Location: Victoria Island, Lagos
Main Responsibilities
Front Office Receptionist:
- Meet and Greet Visitors
- Answer and Direct Incoming Calls
- Place Outbound Calls for Staff
- Distribute Incoming Mail
- Despatch Outgoing Mail
- Handle all Deliveries
Office Administration:
- Organise Project Team business travel including documentation, visas, accommodation and appointments
- Process claims for travel expenses incurred by the Project Team
- Maintain and monitor financial records relating to travel expenditure
- Arrange and supervise provision of refreshments for guests
- Manage, monitor and order inventory and office supplies
- File and retrieve documents
- Bind documents and presentations
- Make photocopies
- Send and receive faxes
- Line Management of Support Staff (Cleaner, Drivers, Security)
- Manage calendars of senior team members
- Update company website
Office Accounts and Book Keeping:
- Prepare, submit and manage monthly Office Budget
- Retire, submit and file monthly Office Budget accounts
- Liaise with and submit Monthly accounts to Lagos Accountant
- Prepare and issue Invoices for Project Fees
- Prepare and issue Payment Vouchers for payments
- Issue Receipts on behalf of Vesta on invoice payment
- Management of the central register for Debtors and Creditors
Facility Management:
- Ensure smooth running and impeccable appearance of Vesta office
- Responsible for continual functioning of business and IT systems
- Maintain office filing and storage systems
- Guarantee environmental, health and safety standards
- Ascertain uninterrupted functioning of office utilities (Water, Electricity, Internet, Telecoms, etc)
- Manage smooth running of Generators, Inverter, Borehole, etc
- Manage small company car fleet
Project Administration & Support:
- Assist Project Associates, Analysts and Managers in project work
- Undertake project work administrative tasks
- Plan and organise project functions including booking venues, equipment, etc
- Organise meetings and teleconferences for Project Team
- Prepare presentations for Project Team using Word, PowerPoint and Excel
- Essential Behaviour / Skill Requirements:
- Professional presence and appearance
- Excellent interpersonal skills
- Excellent planning and organisational skills
- Ability to multi-task and work under pressure
- Excellent attention to detail
- Ability to use initiative and work alone
- Commitment and flexibility to get a job done
- Motivated and Driven
- Takes ownership of personal development
Knowledge/Experience
Essential:
- Good (Second Class Upper Division) First Degree
- Strong organisational skills
- Minimum of 2 years experience with an international organisation
- Outstanding written and verbal communication skills
- Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Confident and assertive individual willing to work independently
- Fully flexible with ability to work additional hours as required to complete a task
Desirable:
- Master’s Degree or equivalent
- Fluency in one European or other Language
- Previous relevant multinational experience in healthcare or life sciences sector
- Basic Terms and Conditions of Employment:
Hours of Duty
- Normal hours of work are between 08.30am to 5.30pm Mondays to Fridays
- However, the Office Assistant/Receptionist may be required to work outside these normal hours, or additional hours, as may be necessary for the proper performance of his/her duties without extra remuneration.
Compensation
- This position is based in Victoria Island, Lagos and will be offered on a permanent basis. A compensation package has been established to attract the best talent for this position including a competitive Salary and an Annual Performance Bonus.
Method of Application
Interested and qualified candidates should:
Click here to apply online
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