The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
We are recruiting to fill the position below:
Job Title: Senior Project Assistant (Protection)
SVN No.: SVN2018/79
Location: Maiduguri, Borno
Organizational Unit: Mental Health and Psychosocial Project
IOM Classification: G6
Type of Appointment :Special Short-Term (SST) Graded Contract (Renewabl
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Senior Programme Coordinator (Emergency Response) of IOM Nigeria and the direct supervision of the Project Manager (MHPSS), the incumbent will be responsible for the following:
Core Functions / Responsibilities
- Assist the project officer in the overall planning, coordination, and implementation of the project activities.
- Collect and analyse information mainly from records and reports and prepares periodic and ad-hoc reports on programme and project activities.
- Liaise with relevant governmental, non-governmental (NGOs), international organizations as well as other relevant stakeholders including Ministry of Social Affairs, Ministry of Health and Academic institutions and protection actors.
- Coordinate and exchange information with national institutional, professional and academic counterparts.
- Provide technical guidance and monitoring on the activities of the staff; follow up on consultants and local NGOs supported by the program actibities. Support training manual development and contextualization.
- Monitor project activities by reviewing a variety of records, including control of plans, progress reports, project inputs, budgets and financial expenditures, identify issues and propose adjustments as necessary.
- Contribute to the preparation of reports, project documents and submission to the donor by providing information, preparing tables and drafting sections. Prepare background information for use in discussion with the donor and other key stakeholders.
- Coordinate with protection and GBV sub-working groups and MHPSS working group and support coordination mechanisms.
- IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
- Organize missions, forums, meetings, workshops, trainings and other events within the framework of the project in coordination with the Project Officer, International Expert network, and other key partners.
- Scrutinize plans of operations, exchange of letters and take appropriate follow-up action.
- Prepare informal translation of technical documents from English into Kibaku and vice-versa, if needed.
- Organize data and information, prepare and maintain records, document and control plans for the monitoring and evaluation of the project implementation.
- Coordinate Visibility and Communication activities related to the project.
- Participate in the development of new projects based on identified needs during project implementation.
- Provide guidance and training to other staff.
- Undertake duty travel to very challenging areas when necessary.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
- University degree in any of the Clinical Psychology or Psychological Counseling or Social Science, related area with relevant psychosocial knowledge will be an added advantage
- Minimum six Years (four Years for Degree Holders) relevant professional experience;
- Previous experience in psychosocial support in emergency setting and protection is highly desirable;
- Experience within international development agencies or NGO sector is a highly desirable;
- Experience working or liaising with government or civil authorities is desirable.
Languages:
- Fluency in English and Native Language; Fluency in all languages advantageous;
Required Competencies
The incumbent is expected to demonstrate the following competencies:
Behavioral:
- Takes responsibility and manages constructive criticism;
- Works effectively with all clients and stakeholders;
- Promotes continuous learning; communicates clearly;
- Takes initiative and drives high levels of performance management;
- Plans work, anticipates risks, and sets goals within area of responsibility;
- Displays mastery of subject matter;
- Contributes to a collegial team environment;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
- Displays awareness of relevant technological solutions;
- Works with internal and external stakeholders to meet resource needs of IOM
Technical:
- Delivers on set objectives in hardship situations;
- Effectively coordinates actions with other implementing partners;
- Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
- Emergency and Crisis
- Works effectively in high-pressure, rapidly changing environments;
- Coordinates actions with emergency response actors and making use of coordination structures;
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
Job Title: Project Assistant (Protection)
SVN No.: SVN2018/80
Organizational Unit: Mental Health And Psychosocial Project (MPHSS)
Location: Maiduguri, Borno
IOM Classification: G5
Type of Appointment: Special Short-Term (SST) Graded Contract (Renewable)
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Senior Programme Coordinator (Emergency Response) of IOM Nigeria and the direct supervision of the Project Manager (MHPSS).
Core Functions / Responsibilities
- Assist in coordinating purchase requests, purchase order, payroll, requests for payments, and any other related administrative tasks; verify tracking system is functional covering all sub offices in North East Nigeria.
- Create and maintain a proper documentation system and filling of the project administrative and financial documents.
- Coordinate and organize field missions and trainings (logistic).
- Consolidate and provide weekly inputs on activities by updating relevant databases and tracking systems.
- Assist with data entry when necessary.
- Coordinate and monitor the operational planning and implementation of key services delivered.
- Assist in identifying and monitoring external expertise required for assessments, project reviews, strategic planning, and evaluations.
- Verify compliance with IOM and donor requirements including guidelines, rules, and regulations, such as the field procurement manual and report any non-compliance.
- Undertake duty travel when necessary in challenging areas.
- Perform such other duties as may be required.
Required Qualifications and Experience
- Degree / Certificate in Social Sciences, Social Work and Community Services, Development Studies or in related field; or an equivalent combination of education, training & experience;
- Minimum Five Years (Three Years for Degree Holders) in related field; preferably within the United Nations and the International Humanitarian Field
- Demonstrated ability to maintain confidentiality; Proactive; Independent Worker; A great team player; Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills;
- Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills; Good writing, communication and negotiation skills Personal commitment, efficiency, flexibility, drive for results; capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
Languages:
- Fluency in English and Native Language; Fluency in all languages advantageous;
Required Competencies
Behavioral:
- Takes responsibility and manages constructive criticism;
- Works effectively with all clients and stakeholders;
- Promotes continuous learning; communicates clearly;
- Takes initiative and drives high levels of performance management;
- Plans work, anticipates risks, and sets goals within area of responsibility;
- Displays mastery of subject matter;
- Contributes to a collegial team environment;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
- Displays awareness of relevant technological solutions;
- Works with internal and external stakeholders to meet resource needs of IOM
Technical:
- Delivers on set objectives in hardship situations;
- Effectively coordinates actions with other implementing partners;
- Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Emergency and Crisis:
- Works effectively in high-pressure, rapidly changing environments;
- Coordinates actions with emergency response actors and making use of coordination structures;
- Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
- Establishes and maintains effective relationships with implementing partners;
- Makes correct decisions rapidly based on available information.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
How to Apply
Interested and qualified candidates should submit their Applications via email to: HRNIGERIA@iom.intindicating position applied on subject line.
Application Deadline 24th August, 2018.
Note
- For the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line SVN2018/79 Maiduguri. Senior Project Assistant (Protection) G6.
- All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).
- Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.
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