Fresh Graduate and Exp. Recruitment at FHI 360, 1st November, 2018

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

We are currently seeking qualified candidates for the position below:

Job Title: Administrative Assistant

Requisition: 2018202154
Location: Damaturu, Yobe
Job Type: Full time
Supervisor: Senior Finance & Administrative Officer

Basic Function

• Under the direction of the Senior Finance & Administrative Officer, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

• Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.
• For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
• Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting. Compose general correspondence, schedules and memoranda as needed.
• Assist with production of non-routine publications, e.g. specific brochures. Assist with production of presentation materials for staff members.
• Use initiative to improve work flow and improve systems for clerical functions. Prepare minutes for meetings and follow up with staff members for action items.
• Develop and manage a database and record keeping system for assigned areas.
• Organize and set-up internal meetings. Perform any other duties as assigned.

Qualifications and Requirements

• University degree, recognized equivalent or HND.
• Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage.
• Familiarity with administrative and secretarial skills is an advantage.
• Experience with large complex organization is preferred.

Knowledge, Skills and Abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information. Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Procurement Officer

Requisition: 2018202142
Location: Maiduguri, Borno
Job Type: Full Time
Supervisor: Operations Manager

Basic Functions

• Administer FHI 360 procurement policy and procedures in accordance with donor guidelines and requirements.

Duties and Responsibilities

• Process purchase requisitions by reviewing budget allocation for adequate authorizations.
• Review purchase request, check request and blanket/open orders for procurements.
• Solicit quotes and bid information from appropriate vendors.
• Coordinate the review and procurement response with the initial requestor.
• Resolve problems regarding production quality, accounting discrepancies, rejection of bids or received products.
• Serve as liaison between staff and vendor.
• Perform other related duties as assigned.

Qualifications and Requirements

• B.Sc in relevant field with 3 – 5 years of relevant procurement experience.
• Or MSc. in relevant field with 1 – 3 years relevant procurement experience.
• Demonstrated success in multicultural environments is an advantage.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus).

Knowledge, skills and abilities:

• Knowledge of procurement standards and practices. Knowledge of FHI 360’s procurement policy and procedures. Knowledge of FHI 360’s current purchasing software. Resourceful in gathering and providing information.
• Written, verbal, and organizational skills.
• Relevant computer software skills including Microsoft office products.
• Typing and data entry skills.
• Report to supervisor on variances and status on regular basis
• Ability to frequently interact with others handling problem situations with tact.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Education Officer

Requisition: 2018202152
Location: Damaturu, Yobe
Job Type: Full Time
Supervisor: State CoordinatorBasic Functions

• Under the supervision of the State Coordinator and as member of a program team, the Education Officer will provide programmatic support and specific expertise for program implementation
• On an as-needed basis, provide support in trainings, material development, and program monitoring.

Duties and Responsibilities

• Facilitate the implementation of projects and/or country programs, and ensure on-going program management, monitoring, and reporting on country and regional programs
• Respond to a variety of programmatic, financial, administrative and logistics needs, and requirements generated from senior management
• Assist with planning logistics for trainings; provide oversight and facilitation support during trainings
• Provide support for material development, including participating in materials development workshops, editing, formatting, liaising with graphic designers and consultants, and coordinating printing
• Write reports of activities, including materials development and training. Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Process sub-agreements and task orders; monitoring program progress as well as financial expenditures and subproject deliverables
• Ensure accurate and timely reports and other relevant documents for field programs, e.g., quarterly implementing agency and country office program implementation and financial reports
• Contribute to the Division’s annual work planning and budgeting processes, including identification of potential projects for bilateral or third-party funding. Use knowledge of Hausa or Kanuri to contribute to materials development
• Use knowledge of training facilitation to provide training support
• Provide leadership and team building at the task level. Minimal supervision, manage high volume work flow. Sensitivity to cultural differences and understanding of the political and ethical issues in assigned areas. Written and verbal communication skills and editing skills
• Relevant language skills desired (Hausa or Kanuri). Relevant computer software skills. Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements Computer skill, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices. Ability to travel domestically and/or internationally at least 25% – 35%
• Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs

Qualifications and Requirements

• Bachelor’s Degree or its International Equivalent in Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or related field, and 5-7 years relevant experience
• Master’s Degree or its International Equivalent in Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field, and 3-5 years relevant experience, 2-4 years’ experience with education programs
• Articulate and professional and able to communicate in a clear, positive fashion with clients and staff
• Must be able to read, write, and speak fluent English; fluency in Hausa or Kanuri highly desired
• Prior team lead experience preferred. Prior work experience in a non-governmental organization (NGO), government agency, or private organization
• International or Domestic (US) Program Development or Program management preferred.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Database Officer

Requisition: 2018202148
Location: Damaturu, Yobe
Supervisor: State Coordinator

Basic Functions

• Under the supervision of the MEL Advisor, the Database Officer will provide support in programming, testing and management of education-related data on various monitoring, evaluation and learning information data and software. Performs data set conversions and data transfer in support of projects.

Duties and Responsibilities

• Analyze data sets and technical assessment finding and interprets as high-quality reports.  Coverts data sets between formats using standard tools.
• Performs database administration tasks. Creates and maintains documentation in support of tasks performed.
• Ensures quality of data coordinating schedules and maintains work instructions and SOP’s ; conducts Quality Assurance Checks on submitted data.
• Maintains SOPs and work instructions for quality data collection, verification and analysis. Researches new technologies for use within the Data Management division.
• Maintains SOPs and work instructions for Query subgroup tasks.
• Creates summary reports describing the status of all DM division projects.
• Maintains thorough knowledge of basic regulatory requirements for data acquisition and quality assurance.
• Conducts analysis of program implementation to identify areas of weakness or opportunity vis a vis the appropriate technical strategy and guidelines.
• Prepares reports and papers summarizing project results. Conduct routine coordination with FHI employees and consultants, on-site and in the field.
• Represent FHI and/or Institute to external organizations at professional meetings and conferences as assigned. Maintain a constructive dialogue and technical exchange with field counterparts and technical staff of implementing partners.
• Perform other duties as assigned.

Knowledge, skills and abilities

• Knowledge and experience in specific technical area related to education programs in developing countries. Informed on current program developments in division/unit area of expertise by review of current literature and alert colleagues and/or management team to any implication of such research for project activities.
• Knowledge of evaluation methodologies to judge effectiveness of technical assistance efforts and programs. Interpret data and draw appropriate conclusions to their significance and relevance to public health.
• Familiarity with donor funded programs and communication styles. Writing and verbal communication skills.
• Works independently with initiative to manage high volume work flow. Relevant computer software skills (including, at a minimum, the standard applications in MS Office) Ability to travel domestically and/or internationally at least 25%.

Qualifications and requirements

• BS/BA in relevant field, and 5-7 years relevant experience; or MS/MA in relevant field, and 3 – 5 years relevant experience. or PhD, MD or similar degree with 1 – 3 years relevant experience.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Contracts and Grants Officer

Requisition: 2018202133
Location: Abuja
Supervisor: Contracts & Grants Manager

Basic Functions

• Under the direction of the C&G Manager, the C&G Officer shall provide support in the administration of contracts, grants, task orders and cooperative agreements.

Duties and Responsibilities

• Responsible for review of sub-agreement and subcontracting implementation activities and contractual arrangements to ensure they meet with donor and organizational regulations.
• Interpret and apply funding regulations to ensure that all FHI policies and procedures and federal procurement and contracting requirements are met for sub-agreement and subcontracting activities.
• Provide support to other staff to ensure project-wide understanding of contractual issues.
• Implements procedures for projects to ensure that adequate records and audit trails are maintained.
• Keep current with changes in contractual regulations.
• Provides support on special projects within C&G.
• Performs other duties as assigned.

Qualifications and Requirements

• BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.
• Masters degree in Finance and Business Administration or its recognized equivalent, and 1 – 3 years relevant experience.
• Good working knowledge of donor contracts and grants regulations is essential.
• Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above.

Knowledge, skills and abilities:

• Knowledge of budget preparation and monitoring techniques.
• Knowledge of and experience with donor contract, cooperative agreements, and grant regulations.
• Working knowledge of generally accepted accounting theories and practices.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
• With minimal supervision, manage high volume work flow.
• Interpret funding regulations and procedures.
• Relevant computer software skills with proficiency in excel.
• Well developed written and oral communication skills
• Report to supervisor on variances and status on regular basis.
• Follow-up on requests in an efficient manner.
• Ability to travel in Nigeria for minimum of 25%

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core Benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: State Coordinator

Requisition: 2018202151
Location: Yobe, Nigeria
Job Type: Full time
Supervisor: Chief of Party

Basic Functions

• The State Coordinator will ensure program quality in Yobe state, alignment and collaboration with other states, and implementation in accordance with USAID, FHI 360 and global standards.
• S/he will supervise program implementation and staff for state-based implementation.
• The State Coordinator also will serve as the program’s liaison with key stakeholders, including state officials of the education bureau, administrators and faculty members at select educational institutions, and NGOs.
• S/he will ensure the state program is implemented according to approved work plans, meets scheduled deliverables, and realizes stated goals.

Duties and Responsibilities

• Plan, direct, and coordinate activities to ensure that program goals and objectives are accomplished within prescribed time frame and funding parameters.
• Participate in the strategic development of program implementation strategies to achieve the technical objectives of the program.
• Review program implementation tools (cooperative agreement, work plan, budget, performance monitoring plan, program audits and assessments, etc.) to determine funding, procedures, staffing, technical assistance, and allotment of other resources needed for successful implementation of priority activities.
• Establish work plans, program teams, and standard operating procedures to meet program goals and ensure compliance with federal rules and regulation, FHI 360 policies and procedures, and local laws.
• Identify, and as applicable provide, appropriate guidance and training to managers and staff to achieve program goals. Identify, establish, and maintain partnerships with internal and external stakeholders on program matters.
• Provide leadership to the program team, ensuring clarity regarding program priorities, activities, and timelines, as well as the allocation of resources necessary to achieve program objectives.
• Ensure alignment and coordination with regional activities implemented under the program.
• Oversee the development of the program’s periodic technical and financial reports to USAID and other key stakeholders. Maintain effective and constructive communications about the program and FHI 360.
• Model and encourage effective team-work, especially to enhance the role and effectiveness of program staff members.
• Ensure that all program staff members are fully familiar and operating in accordance with FHI 360’s values, quality standards, policies, and program objectives, as well as their individual responsibilities for upholding these standards and policies.
• Identify, develop, and conclude private sector partnerships in support of the program and its stakeholders, including partnerships and other strategies for realizing a significant cost-share requirement.
• Develop an effective communications strategy and team to manage program reports, marketing materials, and outreach activities. Perform other duties as assigned.

Qualifications and Requirements

• The successful applicant will have 7 – 9 in managing and implementing education development activities in Nigeria, and specifically in a senior manager position.
• At least three years of experience will be relevant to USAID or other donor-funded development activities.
• Minimum of 3 years in a supervisory role with experience in financial management and reporting. Applicants must demonstrate significant and recent experience in a leadership role on a donor funded activity relating to education.
• Applicants must have a Degree (graduate Degree preferred) in a relevant field from an accredited university.

Knowledge, skills and abilities:

• Excellent management and communications skills, strong interpersonal skills to ensure internal coherence among diverse team members; and Effective diplomacy and outreach skills to establish and maintain positive working relationships with local governments, local and regional stakeholders, USAID and other donors, and the international community (including other donor funded programs).
• Ability to travel a minimum of 25%.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Programs Officer

Requisition: 2018202147
Location: Maiduguri, Nigeria
Supervisor: Senior Programs Officer

Basic Functions

• As member of a program team, provide programmatic support and specific expertise for the Addressing Education in Northeast Nigeria Project and program implementation in select geographic regions.

Duties and Responsibilities

• Facilitate the implementation of projects and/or country programs, and ensure on-going program management, monitoring, and reporting on country and regional programs.
• Respond to a variety of programmatic, financial, administrative and logistics needs, and requirements generated from senior management and donors for select countries in assigned geographic region and acts as primary point of contact for select countries.
• Coordinate the provision of technical and management support to projects and/or established country programs. Participate in resource development efforts to identify Resource Development opportunities contribute to proposal development process.
• Process sub-agreements and task orders; monitoring program progress as well as financial expenditures and subproject deliverables. Provide input into the development and maintenance of the Department’s program management systems and tools.
• Ensure accurate and timely reports and other relevant documents for field programs, e.g., quarterly implementing agency and country office program implementation and financial reports.
• Contribute to the Division’s annual work planning and budgeting processes, including identification of potential projects for bilateral or third-party funding.
• Assist in determining the feasibility of developing new projects based on current initiatives and capabilities. Ensure application of FHI policies and procedures to programs. Provide leadership and team building at the task level Perform other duties as assigned.

Qualifications and Requirements

• BS/BA in Public Health or related field, and 5 – 7 years relevant experience with international development programs and field experience.
• Overseas field experience required. or MS/MA in public health or related field, and 3 – 5 years relevant experience with international development programs and field experience.  Overseas field experience required

Knowledge, skills and abilities:

• Process sub-agreements and task orders; monitoring program progress as well as financial expenditures and subproject deliverables.
• Provide input into the development and maintenance of the Department’s program management systems and tools.
• Ensure accurate and timely reports and other relevant documents for field programs, e.g., quarterly implementing agency and country office program implementation and financial reports.
• Contribute to the Division’s annual work planning and budgeting processes, including identification of potential projects for bilateral or third-party funding.
• Assist in determining the feasibility of developing new projects based on current initiatives and capabilities. Ensure application of FHI policies and procedures to programs.
• Provide leadership and team building at the task level Ability to travel domestically and/or internationally at least 25%.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core Benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Finance & Administrative Officer

Requisition: 2018202143
Location: Maiduguri, Nigeria
Supervisor: Finance and Administrative Manager

Basic Functions

• This position will report to the AENN Finance and Administrative Manager and will be responsible for accounting and finance and overall coordination for the state offices and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.

Duties and Responsibilities

• Provide main support with problem resolution on AENN project cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
• Ensure the accurate keeping of all books of account for the state offices, including checking account, equipment and supply registers and all accounting records.
• Prepare monthly and annual financial reports, including financial status of subprojects account activities.
• Oversee contractual issues for the state offices. Ensure continuous flow of funds to state office and to sub recipients.
• Provide support to and coordinate the FHI 360/Nigeria AENN project activities within USAID guidelines and regulations.
• Collaborate with relevant parties from programs, finance and contracts and grants, to develop subproject documents, work plans and budgets.
• Oversee capacity building activities and other support to sub awardees in the focus states. Serve as point of contact for logistical and administrative needs in the office.
• Coordinate all administrative and secretarial support services for the field offices (as relevant). Keep proper office records/filings as appropriate.
• Record minutes of staff meetings and circulates same amongst the field staff. Provide logistic support for workshops and trainings. Coordinate all records/storage of supplies for the Maiduguri office. Perform other duties as assigned.

Knowledge, skills and abilities

• Knowledge of local and donor contractual requirements and regulations Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Budget development skills with multi funding sources and general ledger skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance. Report on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with AENN employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data. Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines. Ability to effectively communicate financial and internal control issues to staff with little or no financial background. Ability to travel a minimum of 25%.

Qualifications and requirements

• BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience. Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 – 3 years relevant experience.
• Minimum of 1-3 years experience in accounting related to international development programs.
• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria is an advantage. CPA, ACA, ICAN or recognized equivalent is an advantage. Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Senior Contracts & Grants Officer

Requisition: 2018202145
Location: Maiduguri, Borno
Job Type: Full Time
Supervisor: Finance Manager

Position Summary

• The Senior Contracts & Grants Officer is responsible for managing and supporting the grants activities of the Addressing Education in Northeast Nigeria (AENN) Project, a three-year, $14 million education program funded by USAID and managed by FHI 360.
• The C&G Officer will oversee and monitor the implementation of activities, reporting, communications, and other functions to ensure successful execution of AENN-awarded grants in Borno and Yobe states.
• Reporting to the project’s Finance Manager, the position requires a someone who is knowledgeable about USAID rules and regulations, Fixed Obligation Grant (FOG) and standard (cost reimbursable) grant structures and is able to effectively supervise and support AENN’s grant administration.

Key Objective

• To ensure a well-managed and supervised grants program, which will include working with current grantees to closely monitor activities across states, assist in program realignments as necessary to support AENN objectives, review and approve milestones and invoices, and oversee the close-out and start-up of all grants in compliance with FHI 360 and donor requirements.

Duties and Responsibilities

• Conduct routine monitoring and evaluation of grantee activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve AENN program goals, and safeguarding against any potential or perceived misuse of funds.
• Organize and maintain meticulous records for each grantee, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule.
• Act as primary contact point for all AENN grantees regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
• Serve as liaison between grantees, AENN technical/financial staff, and the FHI 360 Country Office/HQ to clearly document and address any necessary issues or challenges encountered during grant implementation.
• Work closely with individual grantees to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the Finance and Administrative Manager and appropriate technical managers.
• Participate in the design and solicitation process for future awards as well as the selection of additional grantees; assume a lead role to ensure the process is well-managed and conducted in a timely manner so as to eliminate administrative funding gaps between each new set of grant awards.
• Ensure grantee adherence to FHI 360 and donor funding requirements and act as a mentor as needed on USAID/FHI 360 regulations.
• Assist headquarters staff (back-stop and Contracting Officer) with accurate tracking and reporting for federally-mandated reports as they relate to recipients of US Government funding.
• Manage the compliant close-out of grants awarded by the AENN Project.
• Oversee the coordination of timely payment based on approved milestones; work closely with grantees to enable CBOs to complete any delayed or incomplete milestones.
• Assist with the financial oversight and review/processing of payment documentation (receipts) for any cost reimbursable AENN grants (standard grants) as necessary.
• Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
• Design and deliver assistance and training as appropriate for future (FY19/20) grants programs to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US Government regulations and requirements and provide mentorship in writing grant proposals, budgets, and obtaining donor funding.
• Draft regular reports on the grantees’ progress and activities for senior and technical management as well as appropriate staff at Washington, DC headquarters.
• Contribute to project work plans, budgets, and annual/quarterly reporting.
• Other duties as assigned by the Chief of Party.

Knowledge, Skills and Abilities

• Demonstrated experience and familiarity with grant-making mechanisms and grantee management; experience administering FOGs is highly preferred.
• Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients.
• Ability to effectively work independently.
• High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees).
• Ability and willingness to travel outside of Maiduguri.
• Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point.
• Excellent diplomatic and communication skills, including strong written and oral abilities in English.

Qualifications and Experiences

• B.Sc in Business Administration, Accounting or related field and 5 – 7 years relevant experience;
• Or MSc./MBA with 3 – 5 years relevant experience in an NGO setting.
• 2 years of experience in a managerial role required.
• Prior experience working for an international NGO strongly preferred.
• Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations is required.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Communications Specialist

Requisition: 2018202155
Location: Maiduguri, Nigeria
Supervisor: Deputy Chief of Party

Basic Functions

• Under the supervision of the Deputy Chief of Party, the Communications Specialist will perform functions related to the documentation of program success stories, best practices and lessons learnt as well as internal/external communications and media monitoring.
• S/he will support the development and implementation of strategies to raise AENN media profile, as well as help to ensure project adherence to USAID and FHI 360 branding and marking requirements. This position also provides support to all key internal and external events to develop strong public relations for the program

Duties and Responsibilities
Strategic Communications Role:

• Support production of communication materials including success stories, bulletins, brochures and other promotional material. Monitor implementation of the communication style guide for all external and internal communication materials (TV and radio programs, presentations, speeches and other documentation).
• Provide creative, editorial and operational support for communications initiatives and report on progress Maintain library system for all communications materials.
• Coordinate to conduct Most Significant Changes (MSC) technique to capture the project success stories and good practices.
• Respond to requests from FHI 360 country office and headquarters as well as USAID for information to internal/external audiences.

Media Communications & Public Relations Role:

• Monitor media, local and donor opinion concerning relevant health areas, FHI 360 Nigeria, and USAID to gauge the effect of the information dissemination strategy and to provide feedback to inform adjustments to future information programming.
• Support to develop, implement and evaluate the project’s media (including online) strategy in consultation with supervisor.
• Support to develop and pitch proactive media opportunities in consultation with programs team.
• Support to write and distribute media releases and support production of regular, legally compliant email newsletters and notices to target audiences. Develop online communication materials including video content to increase our social media presence (e.g. Twitter, Facebook, YouTube and LinkedIn).
• Prepare a standard information package on project activities that can be shared with visitors and media as required (including success stories, photos, maps, newsletters and other documents as appropriate).
• Develop and maintain an updated contact directory of key contacts from different sectors.

Events Management Role:

• Provide support for public events such as VIP visits, USAID delegate visits, launches, disseminations, exhibitions, conferences etc.– including setting purposes and objectives, roles and responsibilities; pre-planning, briefings, logistics, schedules, presentations, posters, exhibition stands and post conference evaluation.
• Maintain a calendar of key events in close collaboration with program and technical staff members and implementing partners.

Brand Management Role:

• Support to ensure effective implementation and adherence to AENN project branding strategy and marking plan. Support to ensure proper acknowledgement of AENN project and donors for their contributions.
• Support to ensure proper and consistent use of AENN project and USAID logos in line with the project’s branding strategy and marking plan in all supported publications, commodities and activities/events.
• Implement plan to promote presence of AENN project and USAID at both national and local level to highlight the contribution made in the field of education.
• Conduct regular supportive supervision and monitoring visits to project sites to ensure donor and organizational visibility (branding). Perform other duties as assigned.

Knowledge, skills and abilities

• Demonstrated experience in writing, editing and proofreading within a public relations, journalism or communications role.
• Ability to develop and maintain positive relationships among media representatives, local NGO partners and project staff.
• Experience in online communications including: developing and implementing online strategies (Facebook, Twitter, LinkedIn, You Tube) and maintaining websites Knowledge of USAID branding and marking requirements and production policies. Ability to creatively craft information messages in various media formats targeting a variety of audiences.
• Excellent verbal and written communication skills.
• Ability to initiate and implement activities with minimal supervision and manage high volume work flow with multiple tasks.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance. Ability to travel a minimum of 25%.

Qualifications and requirements

• Master’s level degree with at least 5-7 years works experience. Bachelor’s level degree with 7-9 years’ work experience in a similar capacity in an NGO/INGO.  Desirable – A minimum of three years demonstrated successful experience in public relations, communications, or related field, is preferred.
• Ability to travel in Nigeria minimum of 25%.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Teacher Education Specialist

Requisition: 2018202157
Location: Maiduguri,Borno
Job Type: Full time
Supervisor: Deputy Project DirectorBasic Function

• The Teacher Education Specialist will have overall responsibility for managing and providing quality assurance for teacher professional development.
• He or she will develop tools and resources to support the training and supervision of trainers, as well as for evaluating program effectiveness.
• He or she will also provide leadership on the design of teacher training materials, including scope, sequence and timing of the program.

Duties and Responsibilities

• In collaboration with Nonformal Education Specialist will provide technical leadership on revisions for the original Education Crisis Response materials (including literacy, numeracy, and social-emotional learning).
• Coordinate relevant staff and consultants to ensure timely delivery of material packages.  In collaboration with relevant specialists, provide technical leadership for training development, including revision of existing training resources from Education Crisis Response.
• Assist in the selection of Master Trainers.
• Provide leadership and oversight of training of trainers and step-down trainings to teachers. Write reports of relevant activities, including materials development and training.
• Work closely with Senior Technical Officer, M&E to provide ongoing program oversight, including regular review of M&E data, site visits to schools and non-formal learning centers, and review of reports from activities.
• Build capacity of relevant staff members to assist in program oversight.
• Suggest improvements to program materials and implementation.
• On an as-needed basis, give presentations to stakeholders, donors and project staff members on technical work and achievements. Perform other duties as assigned.

Qualifications and Requirements

• Bachelor’s degree in Education or another relevant field is required with 7-9 years’ experience working in basic education programming in developing context;
• Master’s degree in education or relevant field is desired with 5-7 years’ experience working in basic education programming in developing context.
• 2-5 years working in crisis or conflict-affected areas is required Familiarity with the Nigerian education system is required.

Knowledge, Skills & Attributes:

• Knowledge of literacy and numeracy instruction and materials development, particularly in the Nigerian context.
• Knowledge and experience in training of trainers and teachers.
• Experience implementing basic education programs in developing contexts; experience in crisis and conflict-affected contexts is highly desired.
• Knowledge of Northeast Nigeria strongly desired; Sensitivity to cultural norms and understanding of the social, political and ethical issues is highly desired.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision. High degree of proficiency in written and spoken English communication.
• Well-developed computer skills.
• Ability to travel within Nigeria 25% time.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job  Title: Non-formal Education Specialist

Requisition: 2018202158
Location: Maiduguri, Borno
Supervisor: Deputy Project Director

Basic Function

• The NFE Specialist will work with local partners to establish community non-formal learning centers and support training and materials development for non-formal and accelerated education.
• S/He will collaborate closely with the Teacher Education Specialist on materials and training activities.
• The NFE Specialist will also lead project efforts to coordinate policy reform with government stakeholders.

Duties and Responsibilities

• Conduct stakeholder discussions around Non-Formal Education policy, curriculum, materials and transfer to formal education. Ensure timely completion of non-formal curriculum revisions  In collaboration with the relevant partners to establish and/or revitalize non-formal learning centers (NFLCs) in selected communities.
• In collaboration with Teacher Education Specialist to provide technical input on revisions for the original Education Crisis Response materials (including literacy, numeracy, and social-emotional learning).
• In collaboration with relevant specialists, provide technical leadership for training development, including revision of existing training resources from Education Crisis Response.
• Assist in the selection of Master Trainers. Provide leadership and oversight of training of trainers and step-down trainings to facilitators. Write reports of relevant activities, including materials development and training.
• Work closely with STO M&E to provide ongoing program oversight, including regular review of M&E data, site visits to schools and non-formal learning centers, and review of reports from activities.
• Build capacity of relevant staff members to assist in program oversight. Suggest improvements to program materials and implementation.
• On an as-needed basis, give presentations to stakeholders, donors and project staff members on technical work and achievements from the non-formal education sector. Perform other duties as assigned.

Qualifications and Requirements

• Bachelor’s degree in Education or another relevant field is required with 7-9 years’ experience working in basic education programming in developing context;
• Master’s degree in education or relevant field is desired with 5-7 years’ experience working in basic education programming in developing context.  2-5 years working in crisis or conflict-affected areas is required
• Familiarity with the Nigerian education system is required.

Knowledge, Skills & Attributes:

• Knowledge of literacy and numeracy instruction, materials development, and teacher training, particularly in the Nigerian context. Knowledge and experience of education programming in non-formal learning environments
• Knowledge of community mobilization and sensitization around education and safety Experience implementing basic education programs in developing contexts; experience in crisis and conflict-affected contexts is highly desired. Knowledge of Northeast Nigeria strongly desired; Sensitivity to cultural norms and understanding of the social, political and ethical issues is highly desired.  Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision. High degree of proficiency in written and spoken English communication. Well-developed computer skills. Ability to travel within Nigeria 25% time.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core Benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Senior Finance & Administrative Officer

Requisition: 2018202160
Location:  Darmaturu, Yobe
Job Type: Full time
Supervisor: State CoordinatorBasic Functions

• This position will report to the State Coordinator and will be responsible for accounting and finance and overall coordination for the state offices and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles.

Duties and Responsibilities

• Provide main support with problem resolution on AENN project cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level. Ensure the accurate keeping of all books of account for the state offices, including checking account, equipment and supply registers and all accounting records.
• Prepare monthly and annual financial reports, including financial status of subprojects account activities. Oversee contractual issues for the state offices.
• Ensure continuous flow of funds to state office and to sub recipients. Provide support to and coordinate the FHI 360/Nigeria AENN project activities within USAID guidelines and regulations.
• Collaborate with relevant parties from programs, finance and contracts and grants, to develop subproject documents, work plans and budgets. Oversee capacity building activities and other support to sub awardees in the focus states. Serve as point of contact for logistical and administrative needs in the office.
• Coordinate all administrative and secretarial support services for the field offices (as relevant). Keep proper office records/filings as appropriate.
• Record minutes of staff meetings and circulates same amongst the field staff.
• Provide logistic support for workshops and trainings. Coordinate all records/storage of supplies for the Abuja office. Perform other duties as assigned.

Qualifications and Requirements

• BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience. Or MS/MA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.
• Minimum of 1-3 years experience in accounting related to international development programs.
• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria is an advantage. CPA, ACA, ICAN or recognized equivalent is an advantage. Demonstrated success in multicultural environments is an advantage.
• Experience must reflect the knowledge, skills and abilities listed above

Knowledge, skills and Abilities:

• Knowledge of local and donor contractual requirements and regulations Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices. Budget development skills with multi funding sources and general ledger skills.
• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance. Report on variances and status on regular basis.
• Work independently with initiative to manage high volume work flow. Routine coordination with AENN employees and consultants, on-site and in the field.  Demonstrated analytical skills in the interpretation of budgetary, financial and related management information. Must have report writing skills and be able to communicate with impact. Strong organizational skills and ability to prioritize and handle pressure situations. Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values always.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background. Ability to travel a minimum of 25%.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Operations Manager

Requisition: 2018202140
Location: Maiduguri, Borno
Job Type: Full time
Supervisor: Chief of Party

Basic Functions

• Reporting to the Project Director, the highly versatile position of Operation Manager will be responsible for leading and supporting a variety of cross-cutting functions among departments on the Addressing Education in Northeast Nigeria (AENN) Project.
• AENN is a three-year, USAID-funded program operating in Borno and Yobe states.
• The Operations Manager will ensure and improve upon the efficiency of the project’s implementation, internal operating procedures, among other tasks.
• The position will require significant daily coordination among departments, state offices, and the FHI 360 Country Office and will be responsible for directly overseeing operations and procurement staff located in Maiduguri and Damaturu.

Duties and Responsibilities

• Provide leadership and guidance to all operations and procurement staff through supervision and by clearly identifying key roles and responsibilities, setting individual target objectives, giving constructive performance feedback, and ensuring the right tools, training, and resources are in place for success.
• Develop and implement inter-departmental strategic and improvement plans to strengthen efficiency in activity planning, compliance with donor regulations, and adherence to the organization’s policies and procedures.
• Liaise with the FHI 360 Country Office to ensure consistent and clear communications on operational activities, IT, and employee relations under the guidance of the Project Director.
• Assist in planning the use of human resources.  In coordination with the Country Office, oversee placement of required staff as well as conduct new hire orientations.
• Improve processes and policies in support of organizational goals; formulate and implement departmental, and organizational policies and procedures to maximize output.
• Oversee inventory control and fleet management in conjunction with the Finance Department and Admin Officer.
• Manage security protocols and plans in coordination with the AENN state offices, the Country Office, and headquarters, ensuring that plans are routinely updated and shared with project staff and partners.
• Oversee and monitor all project-related travel arrangements within Nigeria with support from administrative staff.
• Spearhead state and Abuja office relocations as appropriate and oversee the administrative and operational aspects of the project close-out in 2021 to ensure compliance with donor and organizational protocols.
• Maintain a high level of knowledge in all current organizational operations policies and guidelines, including enforcing corporate messages and initiatives.
• Assist implementing partner organizations by providing interpretations of USAID and FHI 360 guidelines as they relate to operations and procurement policies.
• In collaboration with the project Compliance Officer, liaise with the FHI 360’s Office of Compliance and Internal Audit to provide necessary documentation and/or answers to questions arising from internal and external reviews or audits.
• Ensure appropriate operational input and support is provided to program staff and other involved parties during the preparation of their activity budgets and costed work plans.
• Work with procurement as well as technical staff to ensure the correct procedures are followed in the purchase of goods and services and that actions are conducted in a highly efficient manner by promoting proper planning well in advance of upcoming activities.
• Interact regularly with project leadership to provide updates on the organization’s implementation/operations status and resolve any problems or issues associated with operations.
• Engage the COP and technical leaders in all aspects of operations planning and management to ensure the project’s strategic objectives are well understood to deliver anticipated results.
• In collaboration with the Deputy Director, Finance, review project spending vs. budget regularly to maintain expenditure controls aligning budgets to technical and operational activities.
• Provide training and support to program staff and partners on policies, procedures, and requirements relating to operations issues.
• Other related duties as assigned or deemed necessary by the Chief of Party.

Qualifications and Requirements

• Bachelor’s Degree or its International equivalent in Business Administration, Social Science, Public Health, or related fields required; and 7 – 9 years relevant experience. Or MS/MA degree in Business Administration, Social Science, Public Health, or related fields required, and 5 – 7 years relevant experience.
• Minimum of 3 years in a supervisory role with experience in office management and reporting.
• Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations required.

Knowledge, skills and abilities:

• Comprehensive knowledge of concepts, practices, and policies with operations (including human resources) management.
• Excellent and demonstrated leadership, organizational, and managerial skills.
• Team player, articulate, professional, and able to communicate in a clear, positive manner with staff and partners.
• Ability to intervene with both senior and support staff with diplomacy and firmness.
• Proficiency in Microsoft Office applications such as MS Word, MS Excel, and MS PowerPoint.
• Strong critical thinking and problem-solving skills.
• Proven proactive skills in identifying efficiency opportunities for overall project planning and implementation.
• Excellent oral and written communications skills in English Ability to travel a minimum of 25%.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Deadline: 11th November, 2018.

Note: The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.