Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
We are recruiting to fill the position below:
Job Title: SHOW HR & Admin Manager
Location: Sokoto
Role Purpose
- To ensure effective and efficient coordination of human resources and administrative related activities towards implementation of the project, and to provide technical leadership in ensuring that all human resources and administrative processes are in line with policies of Plan International.
Dimension of Role
- Implementation of project human resources and Administrative management processes, protocols and systems.
Key Roles/Responsibilities
- Develop and implement administrative processes including internal controls for the project.
- Monthly and quarterly administrative reports in line with established compliance standards.
- Review of all administrative components of all financial transaction documents before project commitments and payments are made.
- Development and tracking of all project procurement plans in line with projects plans and budgets, ensuring procurement deadlines are met.
- Work with the project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
- Set up and management of project administrative file documentation system in the office, including supporting same for partners.
- Coordinate all HR related matters with support from the Country Office, including ensuring staff understanding and compliance of the staff and procurement manuals.
- Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
- Lead on the submission of timesheets for approval and forwarding to the Country office.
- Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
- Develop and update inventory data base monthly for all project assets including partner assets where applicable.
- Maintain good working relationship with vendors and consultants.
- Fulfill Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
Human Resource Development:
- Supports the Country Human Resource Manager in strengthening Human Resources processes documentation and controls. Build staff capacity ensure a high level of adherence to Human recourse policies and best practices
Admin & Logistics Development:
- Manage the budget of the HR and Administration unit.
- Supervise and manage direct reporting staffs
- Provide guidance and support to Sokoto Office and the Country Office in Administration and logistics related issues;
- Design appropriate training programs for administrative and logistics staff in the field Office.
- Review and revise, if necessary, all legal document and procedures in use by the Sokoto Office.
- Perform other administrative and logistics duties in a manner that supports the Team and improves Plan International Nigeria’s efficiency and effectiveness
Learning and knowledge management:
- Shares information within the Programme team about innovative programme approaches and supports the documentation of such approaches, good practices and lessons learnt.
- Facilitates processes for internal and external knowledge sharing among national programmes teams in the region and supports such processes between regions
- Participates in global/regional projects/networks as requested.
Requirements
Qualifications and Experience:
- A B.Sc Degree in Human Resource Management/Business Administration/ Social Sciences or other related courses.
- Any relevant professional certification and a Master’s degree will be added advantage.
- At least 3 years’ practical work experience in managing HR and Office Administration in a similar organization
- Experience in Procurement and supply chain management
- Experience working with funded partners
- Experience in capacity building (staff and partner organization)
- Familiarity with Nigerian laws.
Skills & Knowledge:
- Communicates clearly and effectively appropriate to the audience
- Possession of good report writing skills
- Passion for learning and development.
- Good computer literacy skills.
- Team player
Behaviours:
- Provides good and adequate Human Resource and administrative support to the team to the programme meet agreed organizational outcomes
- Actively seeks for support in addressing difficulties in execution of duties.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Constructions Coordinator (Roving)
Location: Maiduguri, Borno
Role Purpose
- The purpose of this role is to supervise all the constructional work.
Dimension of Role
- The role of the construction coordinator is to provide technical support to the ECHO team and Plan International in matters related to constructional work including latrines, temporary learning spaces, Child friendly spaces among others that will either be renovated or constructed.
Key Roles/Responsibilities
The selected construction coordinator will be expected to perform the following roles:
- Develop bill of quantity for the construction work to include Latrines, TLS, CFS and others
- Develop classroom designs in line with the approved guidelines on TLS constructions.
- Coordinate with the ministry of RRR before commencement of constructions to ensure smooth constructional work.
- Supervise the contractors and ensure constructional work is carried out as per the agreed standards.
- Provide technical advice to the CBA team to inform decision on selection of contractors.
- Issue on behalf of Plan International a certificate of completion for based of satisfactory quality checks on constructions.
- Perform any other project related duties as specified by the Child Protection in Emergencies Specialist
Qualifications and Experience
- Diploma or University degree or equivalent in Civil engineering, Poly technical schools or any related back ground
- Minimum of 3 years relevant working experience Education in building work preferably schools.
- Experience working in emergency settings.
- Previous experience directly providing services to children at risk and victims of abuse, exploitation and violence.
Skills & Knowledge:
- Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.
- Community mobilizations skills.
- Excellent interpersonal and problem-solving skills, creativity and flexibility
- Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
- Languages: Excellent command of English language and Hausa.
Behaviours:
- Creates strong sense of purpose and commitment within own part of operations and with stakeholders
- Holds self and others to account to deliver on agreed goals and standards of behaviour
- Demonstrates a high degree of professionalism/integrity
- Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
- Actively seeks for support in addressing difficulties in execution of duties.
- Strategic thinking and effective contribution to own work and Organisational development.
- Sound judgement and decision-making in complex situations
- Strong emotional intelligence including self-awareness.
- Leads by example to motivate high performance of others
- Very strong commitment to continuous learning.
Method of Application
Interested and qualified candidates should:
Click here to apply online
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