Job Opportunities at Solidarites International (SI), 1st July, 2019

Solidarites International (SI) is a humanitarian aid organization committed to provide aid in the event of conflict and natural disasters to endangered populations by meeting their vital needs through safe drinking water, food and shelter provision.

In 2015, SI restated its willingness to engage the humanitarian issues faced by the populations in the Chad Lake basin and Sahel area, through 2 main regional response pillars: (i) Addressing the emergency and early recovery needs induced by the conflict and populations dynamics of the region, (ii) Contributing to the mitigation of vulnerabilities related to on-going environmental changes. These strategic orientations integrate SI 2020 global strategic priorities, by trying “to ensure emergency interventions support population in conflict zones, [including towards] water-borne diseases and livelihood-related shocks aftermath” and by “responding to emergency needs resulting from displacement and population movements”.

We are recruiting to fill the position below:

Job Title: Meal Team Leader

Location: Monguno, Borno
Beginning of contract: ASAP
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month

Mission

• The MEAL TL is the focal point for collection and documentation of monitoring and evaluation information. He/she supports the programme teams through monitoring, data collection, data processing, mapping and analysis of the information.
• He/she provides technical support and training to the field staffs, participates to the roll out of the accountability framework and contributes to internal knowledge building.
• He/she coordinates a team of monitoring agents for data collection, context monitoring and do no harm analysis.

Main Tasks
Monitoring and Evaluation:

• Centralize / follow-up creation and update of monitoring plans.
• Contribute to the revision of monitoring and evaluation tools and train program team on design and proper use of it.
• Participate into data analysis and writing of monitoring and evaluation reports.
• Participate to the follow-up of recommendations.
• Propose cross cutting monitoring activities to improve the quality of the response.
• Ensure MEAL team weekly planning and follow up.
• Respect schedules and deadlines agreed upon with his/her Manager.
• Report back any problems and constraints encountered during the course of the activities and suggest operational solutions.
• Participate to the revision of monthly APU.

Data management and mapping:

• Centralize and organize all data on program.
• Support program team regarding the preparation of database frames based on questionnaires and other data collection tools.
• Provide methodological support to the programme teams to ensure timely and high quality data entry and processing.
• Provide project related figures and monitoring follow up as requested by coordination.
• Maintain a library of maps produced by SI as well as other stakeholders.

Institutional Knowledge Building:

• Follow up on the Internal Knowledge Building plan and provide data for IKB documents (activity forms etc.).

Human Resources management:

• Participate in validating recruitment of his team.
• Manage and support the team under his/her responsibility.
• Train his/her team members to use and maintain the available tools correctly.
• Evaluate the performances of his/her team members.
• When recruiting daily workers, follow procedures and directives outlined by his/her line manager and the administrative service.
• Enforce safety procedures.
• Ensure that safety procedures are followed by members of his/her team.

Reporting / communication / representation:

• Draw up and submit a weekly task report to his/her project manager.
• Take part in the drafting of the monthly program pack.
• Establish and maintain good relations with local participants and communities (populations) in the operational fields.
• Represent SI when asked to do so.
• Listen to the populations and local participants in the field and report to his/her manager any non-technical or safety-related issues which could affect the activities or safety of Solidarités International teams.
• Support the coordination and program team in the preparation of visual supports needed for presentation materials.
• Participate to reinforce understanding of SI fields of action, principles and modus operandi by the program teams and populations.
• Ensure that tools and files are properly archived and secured.
• Participate into learning workshops.

Requirements
Personal abilities:

• Professional experience: 2 years of experience in similar position (NGO/Private or Public sector)
• Languages : English, Kanori, Haussa, Shua (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks

Technical competences :

• Training: University degree in Statistics/Methods of Data Collection/Observational Studies.
• Competency in Excel (data input, basic analysis, etc)
• Competency in and experience with data collection tools (Kobo)
• Experience with food security and livelihood (FSL) programmes (not essential but preferable)

Salary and conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Deputy Log Coordinator

Location: Maiduguri
Contract Duration:3 months (with possibility of extension)
Beginning of Contract: 5/8/2019
Probation period: 1 months

Mission
Under the supervision of the Logistics Coordinator, the Deputy Logistics Coordinator will:

• Guarantee the implementation of all logistics related procedures, rules according to Solidarités International and or donors’ guidelines
• Build the capacity of the logistics teams (at base and coordination level) through coaching, training and providing on-going and ad hoc technical assistance
• Back up the Logistics Coordinator in guiding the mission logistics activities.

Main Tasks
Supply Management:

• Carry out and supervise a purchasing environment analysis at Maiduguri in close collaboration with Logistics coordinator. Review supplier files and price lists’ update.
• Guarantee compliance with Solidarités International/donors’ purchasing procedures and ensure that approval rules and procedures are observed.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines, contextual and procedural logistical constraints.
• Participate in the drafting of the procurement tables during the proposal editing process under Logistics coordinator supervision.
• Supervise the preparation of purchasing documents.
• Participate in the drafting of call for tenders documents as well as framework agreements or contracts necessitating a coordination validation.
• Take part in suppliers’ selection, prices’ negotiation, deadlines and delivery modes definition.
• Ensure the suppliers’ relationships monitoring.
• Ensure a regulatory monitoring about customs procedures and legal documentation enforced in Myanmar.
• Participate of logistics team members’ training and capacity building.
• Participate, in close collaboration with logistics coordinator on durable equipment purchasing according to Solidarités International standards, and have them validated by the headquarters Desk logistician.
• Ensure that purchasing documents are complete, archived and compliant with Solidarités International procedures/guidelines for audit purposes. Ensure their regular sending to coordination or upon request in case of audit.
• Organize and monitor with the requesting base, the deliveries to ensure a smooth and timely process.

Vehicle Fleet Management:

• Participate to scaling up the vehicle fleet according to activities, ensuring homogeneity within the fleet.
• Ensure the sharing of the vehicle resources at base level under logistics coordinator supervision.
• Participate to the planning and execution of maintenance and repair tasks on mission vehicles.
• Participate to the definition of a vehicle’s tool kit content and ensure compliance by all bases.
• Participate to the compilation and analysis of the monthly fuel consumption on the base.
• Participate in the implementation of a supply strategy for fuel, spare parts and consumables.
• Supervise that the administrative management of vehicles (log books, contracts, insurance, etc.) is correctly done and follows Solidarités International rules and guidelines.

Equipment Management:

• Participate to the equipment strategy definition (purchase, renewal) in close collaboration with logistics coordinator.
• Assign a logistics code to all equipment entering the park in accordance with SI procedures.
• Monitor equipment (condition, localization, person in charge of…) through, proper documentation of each asset (accordingly to Solidarités International’s procedures) whenever equipment is bought and/or transferred to the base. Keep hard copy records of inventories and complete identification files for each equipment (asset ID, procurement file, maintenance and repairs follow up, invoices, loss/theft reports, donation forms…).
• Help to optimize the equipment allocation, according to requesters’ needs.
• Ensure proper installation and setting of equipment and manages their good operation, maintenance, repairs.
• Participate to the monthly update of the mission park statement.
• Participate to scaling up the mission’s communication resources according to the field capacities and constraints
• Ensures that all users are correctly following Solidarités International guidelines regarding backup and data-protection procedures.
• Ensure that the computer park, at base level, is well maintained and used correctly.
• Offer technical assistance to the teams and organize training sessions if needed or required by logistics coordinator.

Human Resource Management:

• Participate to the logistics personnel needs’ analyse and ensure that the team under his/her supervision matches with the operational needs and with the budgetary constraints of the base (recruitments, reorganization, promotion…).
• Participate in the drafting or updating of job descriptions for the log team members.
• Brief when necessary the logistics team members on arrival and support them in accomplishing their objectives throughout their mission.
• Provide support and training materials to logistics team members.
• Conduct performance reviews for members of the logistics team under his/her direct supervision and ensure the follow up of his/her team in terms of holidays.
• Ensure that the staff under his/her supervision is following their respective team in terms of evaluation and holidays follow up.
• Organize regular formal meetings with team members.

Security:

• Assist the Logistics Coordinator in implementing security rules as determined by Solidarités International guidelines.
• Train teams in safety rules and procedures.
• Pass on any security-related information to his/her line manager.

Reporting / Capitalization:

• Under the supervision and in close collaboration with logistics coordinator:
• Compile and analyze bases’ monthly logistics packs and carry out logistics reporting to logistics coordinator on a predefined schedule.
• Participate in drafting proposals and donor reports for logistics related sections/annexes.
• Centralize information on transport companies, distances, prices and methods.
• Ensure that price and supplier lists are compiled, along with documentation requirements in effect (import – export, exemptions, taxes)
• Transmit procurement files for completed programs to headquarters according to established schedules.
• Participate in coordination meetings related to logistics when asked and/or delegated to do so.
• Participate to the archiving of logistics documents.

Requirements
Personal Abilities:

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages: fluent in English (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences:

• Professional experience: at least 3 year of experience in similar position in Logistics especially with INGOs
• Bachelor’s Degree in Logistics and Supplies or any related fields
• IT skills: Microsoft software practice, sound Excel skills

Salary and Conditions

• In accordance with SI’s Terms of Employment; for national staff in Nigeria
• Delocalized status and related benefits: Applicable

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Deputy Finance Coordinator

Location: Maiduguri
Beginning of contract: 5/8/2019
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months
Delocalized status and related benefits: Applicable

Mission

• The Deputy Finance Coordinator supports the Finance Coordinator in processing accounting and financial transactions, as well as in all tasks requested.
• He/she is responsible for implementing and monitoring, in close collaboration with the Finance Coordinator, the financial procedures on the different bases.
• The Deputy Finance Coordinator manages the finance team at Coordination level and supervises the Financial / Administrative teams in the bases with the support and under the supervision of the Finance Coordinator.
• He/she manages the cash processes (cash transfer, donor payment…) at mission level under the supervision of the finance coordinator.
• He/she takes on parts of the functions of the finance coordinator in case of absence.

Main Tasks
Financial and budgetary management:

• Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance Coordinator
• Lead the monthly budget follow up process for validation of the Finance Coordinator:
  • Ensure the cycle is implemented on the mission as per Solidarites International standard
  • Prepare monthly forecast of costs managed by Coordination and Coordination costs
  • Consolidate and analyze budget follow up and allocation board at mission level based on base inputs
• Support the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:
  • Draft proposal based on base inputs as per donor or authorities’ requirement
  • Prepare financial reporting as per donor or authorities requirement

Accountancy management of the mission:

• Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator
• Overview and provide technical assistance to the team on daily operation
• Follow up SAGA parameters updates and ensure the implementation of the software at mission level
• Validate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:
  • Final cross check of the accountancy pack
  • Liaison with the HQ and focal point for feedback on HQ cross check
• Oversee the yearly accounting closure preparation for validation of the Finance Coordinator:
  • Final cross check of the accountancy of the past year
  • Review the annexes and documentation necessary as per Solidarites International standard
• Oversee the accountancy archiving at mission level:
  • Ensure that all vouchers are cross checked and in line with Solidarites International standard
  • Ensure that archives are sent to coordination and HQ as per Solidarites International standard
• Oversee the preparation of audit at mission level for validation of the Finance Coordinator:
  • Ensure that all transactions documents are prepared and in line with Solidarites International standard
  • Prepare any additional requirement from the finance department in links with audit

Cash Management:

• Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance Coordinator
• Validate the cash flow request of the mission, report and follow transfers with HQ:
  • Final cross check of monthly cash flow forecast for the mission
  • Liaison with the HQ and focal point for internal transfer tracking
• Overview and provide technical assistance to the team on cash supply to the base
• Overview and provide technical assistance to the team on bank relationship

Administrative follow up:

• Ensure completion of paper and digital filing, supervise the back up of finance files
• Respect of the administrative calendar
• Supervise the yearly mailing of finance files to HQ

Legal follow up:

• Follow the evolution of finance related national laws and policies
• Supervise reconciliation between HR information and tax payment

Team management:

• Supervision and training of the base administrators
• Do regular field visits on the different bases
• Ensure minimum staffing levels for the administrative service during periods of absence
• Support the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance team
• Train, support and evaluate the Finance team in Cooridnation
• Provide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.

Reporting/Communication:

• Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the mission
• Establish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities…)
• On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator

Personal abilities

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages : fluent in English (additional languages a plus)
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical competences:

• Professional experience: at least 3 year of experience in similar position in Finance especially with INGOs
• Bachelor Degree in Administration, Management, Accounting or any related fields
• IT skills : Microsoft software practice, sound Excel skills

Salary and conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Deadline: 14th July, 2019.

Application Instructions:

• When the above link opens, select “Meal Team Leader, Monguno”, fill the form and attach your CV.

Note

• The CV attached must be named with your name and surname.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.