Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services.
We are recruiting to fill the position below:
Job Title: Finance & Admin Officer
Job ID: 13-10784
Location: Kwara
Grade: G
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A512 – Nigeria CaTSS
Reports To: State Team Leader
Overview
- The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports.
- The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
- He/ she also manages the budget for the state field office, develops and implements MSH financial policies and procedures, ensure compliance and works collaboratively with MSH offices, projects technical centers to facilitate projects.
Specific Responsibilities
- The Finance and Admin Officer will oversee the operations and finances of the state office.
- Ensure the proper use, maintenance and repair of facilities and equipment, such as generators, vehicles, communication, computer units and peripherals, video and audio equipment, other office equipment, and air conditioners.
- Provide logistics support and coordination to all field activities and staff travel.
- Ensure implementation of regulations and procedures for local purchase, procurement and logistics management.
- Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
- Assist technical staff to develop and manage monthly and quarterly activity budgets.
- Supervise administrative and finance staff.
- To liaise with all office contractors and service providers and ensure the efficient running of the office including IT systems and other equipment
- To maintain, monitor and order all office and stationery supplies within agreed budgets
- Implement financial and internal control policies and procedures
- Prepare monthly bank Reconciliation statements
- Process supplier invoices
- Ensure transactions are properly recorded and entered into MSH Quick books
- Maintain financial files and records
- Maintain the assets register
- Submit staff time sheets for payroll processing
Qualifications and Experience
- University Degree in Business Management or Accounting. Postgraduate degree in related field preferred.
- Strong numeric skills and attention to detail and quality
- Minimum 3 years’ experience management experience
- Experience with USAID funded project
- Proficiency in Microsoft Office Programs, especially Excel spreadsheets
- Ability to use accounting software (i.e. QuickBooks)
- Demonstrate good judgment and sound financial “common sense”
- Ability to create and monitor budgets
- Understand the principals of adequate documentation and of audit and performance necessary to ensure audit compliance.
- Advanced written and verbal proficiency in English including business terminology.
- Excellent communication, interpersonal and organizational skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
Deadline: 22nd August, 2019.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job ID: 13-10775
Location: Abuja
Grade: Consultant
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A607 – Nigeria Global Fund RSSH
Reports To: DG NAFDAC
Overview
The National Agency for Food and Drug Administration and Control (NAFDAC) Act Cap N1 Laws of the Federation of Nigeria 2004 as amended empowers the Agency to regulate and control the manufacture, importation, exportation, distribution, advertisement and sale of food, drugs, cosmetics, medical devices, packaged water, chemicals and detergents.
Medicinal products must also comply with the provisions of:
- Drugs and Related Products (Registration etc) Act 1999 (now Act Cap F33 Laws of the Federation of Nigeria 2004)”
- Counterfeit and Fake Drug and Unwholesome Act
This mandate requires NAFDAC to ensure the quality, safety, efficacy and wholesomeness of all regulated products, hence Pharmacovigilance. In ensuring quality and safety of medicines, the Agency shall have the following functions and powers as stipulated in part II section 5 of the NAFDAC Act:
- Pronounce on the quality and safety of food, medicines, cosmetics, medical devices, bottled water and chemicals after appropriate analysis.
- Advise federal, state and local governments, the private sector and other interested bodies regarding the quality, safety and regulatory provisions,
- Undertake and coordinate research programs on the storage, adulteration, distribution and rational use of food, medicines, cosmetics, medical devices, etc.
In discharging this mandate, quality and safety monitoring of medicines becomes expedient hence pharmacovigilance for the detection, understanding, assessment and prevention of adverse drug reactions and other medicine related problems. The first edition of the Nigerian National Pharmacovigilance Policy and Implementation Framework was developed in 2012, hence the need for a review and update after five years of existence and implementation.
Purpose
- NAFDAC in collaboration with Management Sciences for Health (MSH) under the Global Fund (GF) Resilient and Sustainable Systems for Health (RSSH) grant is seeking the services of a consultant/expert to drive the multi-stakeholder review of the “Nigerian National Pharmacovigilance Policy and Implementation Framework 2012” in line with global best practices.
Specific Responsibilities
Scope of Work:
- The consultant/expert will report to the Director-General (NAFDAC) while closely liaising with the Director Pharmacovigilance & Post-Marketing Surveillance at NAFDAC with support from MSH under the GF-RSSH grant for Nigeria.
The successful consultant/expert is expected to:
- Conduct a situational analysis while appraising the pharmacovigilance system in Nigeria
- Identify existing gaps in the current policy and proffer pragmatic methodologies in closing these gaps
- Integrate recent developments and advances in pharmacovigilance into the revised document in line with global best practices particularly e-reporting and repository advancements for pharmacovigilance information, archival and storage.
- Engage identified government officials, development partners, academia, public and private sector health care professionals, healthcare professional bodies, patients and consumer affiliates in reviewing and updating the current policy.
- Expand implementation framework for pharmacovigilance in Nigeria
- Prepare a policy brief for submission to the Honourable Minister of Health (HMH)
- Prepare and submit a bound copy of the reviewed policy to the Director-General (NAFDAC)
Deliverables
Policy brief for the HMH:
- Final Draft of the “Nigerian National Pharmacovigilance Policy and Implementation 2019” for the signature of the HMH
Qualifications and Experience
Education:
- A minimum of PhD in Medicine, Pharmacy, Pharmacology, Medical Sciences, Public health or any other related discipline is required. Qualifications and/or professional certifications in Pharmacovigilance will be an added advantage.
Prior Work Experience:
- A minimum of twenty (20) years cognate experience in public and private sector health organizations is highly desirable.
- A minimum of five years of progressively responsible professional level experience in medicine regulation, pharmacovigilance, policy formulation and development is required. Evidence of policy formulation, development and review in the last ten (10) years
Language Proficiency:
- A level 4 proficiency in English for speaking, reading and writing is required.
Job Knowledge:
- Expert knowledge of the major issues affecting pharmacovigilance in the Nigerian health system and a sound understanding of modern issues in pharmacovigilance systems along with demonstrated knowledge of existing public health programs in Nigeria is required.
- Familiarity with public and private sector engagements in the practice of pharmacovigilance is required.
- Expert knowledge of global best practices for pharmacovigilance and methodologies for policy formulation, development and implementation is highly desirable.
- Knowledge of pharmacovigilance structure and functions, roles and responsibilities of other stakeholders is highly desirable.
Skills and Abilities:
- Strong interpersonal skills, including ability to work effectively in a team and with senior level public and private sector officials, academia, development partners and other stakeholders in pharmacovigilance are required.
- Applicants must demonstrate that they are able to develop effective project manager relationships with stakeholders in the review and update of the pharmacovigilance policy.
- Excellent organizational skills and the ability to multi-task and stay organized in a complex, frequently changing environment is a requirement.
- Applicants must demonstrate advanced analytical skills and problem solving, as well as the ability to effectively manage stress and conflict.
- Experience in managing and supervising professional project management staff within a culturally diverse international setting is desirable.
- An applicant is expected to have the following minimum computer skills: fully functional in Windows, MS Excel, word processing and PowerPoint; and fully functional in using the internet to solve problems and research information, such as regulatory guidance.
Evaluation and Selection
After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum qualifications expressed in Section 6. Those applications that meet the required minimum qualifications will be assessed based on the following selection/evaluation criteria:
- Education (10 points)
- Prior Work Experience (20 points)
- Language Proficiency (10 points)
- Job Knowledge (30 points)
- Skills and abilities (30 points)
How to Apply
Interested and qualified candidates should:
Click here to apply online
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