Fresh Jobs at The United Nations High Commissioner For Refugees (UNHCR)

UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband.
Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

Vacancy Notice No: 2018/VA/065

Position number: N/A
Grade: G6
Contract Type: Temporary Appointment
Duration of Contract: Two months
Duty Stations: Yola, Adamawa State
Supervisor: Head of Field Office
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 01 November 2018
DUTIES AND RESPONSIBILITIES

• The Administrative Associate sits in the field office and has supervisory functions on the office driver(s). The incumbent will function under direct supervision of the Head of Field Office, who is
• required to monitor the performance of the incumbent and provide regular guidance. S/he will support the office in maintaining the day to day operations.

The incumbent will have the following responsibilities:

• Perform personnel work including interpretation and processing of entitlement, issuance of contracts maintenance of various personnel records and files.
• Assist in the recruitment of General Service staff for non-specialized work including
• evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work
• requirements.- Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house
• rentals.
• Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required.
• Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of
• changes and make recommendations for follow-up action.
• Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential
• nature within the assigned area of responsibility.
• Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
• In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport
• and similar services.
• Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records.
• Provide interpretation of administrative rules, regulations and procedures.
• Perform other relevant duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human
• Resources or other related fields.
• Minimum 6 years of previous job experience relevant to the functions.
• Computer skills (MS office and People soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Knowledge of UNHCR administrative and financial rules and procedures.
• Knowledge and working experience of MSRP HR, Finance and EPM Budget applications.
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

 

Job Title: Senior Programme Assistant

Vacancy Notice No: 2018/VA/063

Position Title: Senior Programme Assistant
Position number: N/A
Grade: G5
Contract Type: Temporary Appointment
Duration of Contract: Two Months
Duty Station: Maiduguri
Supervisor: Programme Officer
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 01 November 2018
DUTIES AND RESPONSIBILITIES
The Senior Programme Assistant under the supervision of the Programme Officer will be managing the engagement of prospective partners for 2019. This process is quite detailed and entails; calls for
expression of interest, technical evaluation of prospective partners, orientation on UNHCR partnership agreements with selected partners, detail budget discussions with partners, proposal
submission with all compulsory annexes by partners, uploading partner budgets in the system.
Discussions with Units on planning and budgeting for 2019 direct implementation.

The incumbent will have the following responsibilities;

• Collects, registers and maintains information on project activities.
• Prepare status and progress reports, prepare tables and draft routine correspondence.
• Prepare background material for use in discussions and briefing sessions.
• Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
• Review the implementation and performance of IPs agreements through appropriate
• physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific
• monitoring and evaluation issues.
• Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-
• level.
• Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
• Perform other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
• Minimum 4 years of previous job experience relevant to the function.
• Computer skills (in MS office).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
• Good knowledge of UNHCR financial rules, procedures and processes.
• Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
• Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.

 

 

Job Title: Senior Supply Assistant

Vacancy Notice No: 2018/VA/068

Position Title: Senior Supply Assistant
Position number: 10026310
Grade: G5
Contract Type: Fixed-Term Appointment
Duration of Contract: One year (with possible renewal)
Duty Stations: Abuja
Supervisor: Supply Officer
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 08 November 2018
DUTIES AND RESPONSIBILITIES

• The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and
• warehousing in the operation. The incumbent is supervised by the Supply Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the
• supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial
• contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while
• exercising efficiency in the use of those resources.
• The incumbent will have the following responsibilities:
• Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
• Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
• Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply
• chain.
• Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
• Examine Purchase Requests to ensure conformity and liaise with requesters.
• Prepare quotation requests and tenders, produce bid-tabulations from tenders, prepare submission to the contract committee as appropriate and prepare Purchase orders for
• approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. Follow up with Finances for prompt payment of vendors.
• Assist in managing Property, Plant and Equipment (PPE) as well as Serially Tracked Items
• (STI) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal
• forms (including submissions to LAMB/AMB), and assistance with disposal of PPE and STI.
• Produce standard asset management reports and other asset information, periodically and when requested.
• Maintain accurate data and filing in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
• Minimum 5 years of previous relevant job experience.
• Fluency in English and working knowledge of another relevant UN language and/or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
• Computer skills (MS Office and/or PeopleSoft/MSRP).
• Experience in procurement
• Experience in customs formalities.
• Experience in logistics, transport or warehousing.

 

Job Title: Finance Associate

Vacancy Notice No: 2018/VA/066

Position Title: Finance Associate
Position number: N/A
Grade: G6
Contract Type: Temporary Appointment
Duration of Contract: 2 months
Duty Stations: Maiduguri
Supervisor: Finance/Admin Officer
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 01 November 2018
DUTIES AND RESPONSIBILITIES

• Under the supervision of the Admin/Finance Officer, the Finance Associate will assist with the processing of financial transactions and have frequent contacts with staff at various levels in the
• office and with bank officials to exchange information related to the functions of UNHCR bank account maintained by the bank. The incumbent will ensure the following results are achieved;
• financial transactions and reconciliations are processed in line with relevant policies and procedures. A smooth operational work is ensured through timely payments, cash replenishment
• and monitoring of expenditure and budget balance. He / she will also ensure financial reports are timely provided as per financial guidelines.
• The incumbent will have the following responsibilities:
• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day
• transactions and reports.
• Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant
• data.
• Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
• Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize
• payments due for claims and services.
• Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters
• pertaining to maintenance of office bank accounts.
• Prepare detailed cost estimates and participate in budget analysis and projections as required.
• Perform other related duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of secondary education with post-secondary training/certificate in Accounting, Business Administration, Finance or related fields.
• Minimum of 6 years of relevant work experience.
• High level of IT affinity (MS Office applications, People Soft).
• Fluency in English and working knowledge of another relevant UN language or local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Knowledge and work experience of MSRP Finance applications.
• Good knowledge of UN/UNHCR Financial rules and procedures.
• Completion of UNHCR learning programmes or specific training relevant to the
• functions of the position.
• Working knowledge of another relevant UN language.

Job Title: Supply Associate

Vacancy Notice No: 2018/VA/053a

Position Title: Supply Associate
Position number: 10029702
Grade: GS-6
Contract Type: Fixed Term Appointment
Duration of Contract: One year (with possible renewal)
Duty Stations: Abuja
Supervisor: Supply Officer
Proposed Starting: 01 January 2019
Date of Issue: 26 October 2018
Deadline for Applications: 08 November 2018
DUTIES AND RESPONSIBILITIES

• The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport shipping, customs clearance and warehousing management in the Country Office
• purview.
• The incumbent is supervised by the Supply Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some staff in the office. The incumbent maintains regular
• contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to
• support and monitor the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

The incumbent will have the following responsibilities:

• Prepare plans for delivery of relief items according to operational needs.
• Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
• Ensure timely customs clearance of consignments.
• Manage storage of goods according to “best practices” and UNHCR rules and regulations; maintain an efficient system for the release, distribution and redeployment of goods.
• Coordinate transportation and distribution of relief items.
• Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft
• bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
• Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and
• cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
• Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters
• that will assist in decision making.
• Disseminate and promote UNHCR’s global policies, standards and guidance on supply chain management.
• Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of the Secondary School Education with post-secondary training/certificate in Trade,Business Administration, Economics, Marketing or a related field;
• Minimum 6 years of previous relevant professional job experience;
• Fluency in English and working knowledge of another relevant UN language and/or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);
• Other UN procurement and logistics training – such as IAPSO and UNPD;
• Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications.

Job Title: Driver – 2 positions

Vacancy Notice No: 2018/VA/067

Position Title: Driver (2 Positions)
Position number: N/A
Grade: G2
Contract Type: Temporary Appointment
Duration of Contract: 2 Months
Duty Stations: Maiduguri
Supervisor: Assistant Finance/Admin Associate
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 01 November 2018
DUTIES AND RESPONSIBILITIES

• The Driver position in the Office normally falls under direct supervision of the Administrative Officer/Assistant. The incumbent is responsible for up keep and maintenance of the assigned
• UNHCR vehicle(s) as per technical guidance and specifications established by the organisation. He/she is required to follow strict instructions and security guidance provided by the
• supervisor. While basic function of a Driver is to drive the official vehicles of UNHCR, he/she may be called upon to perform minor maintenance and repair of UNHCR vehicles.
• The incumbent will have the following responsibilities:
• Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
• Meet official personnel at the airport and facilitate immigration and customs formalities as required.
• Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road
• worthy and maintained up to the established security standards.
• Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
• Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
• Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
• Perform other related duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS:

• Completion of Primary Education or equivalent technical or commercial school.
• Minimum 2 years of previous job experience relevant to the function.
• Driving licence, knowledge of driving rules and regulations and skills in minor vehicle repair.
• Good knowledge of English and local language.

DESIRABLE QUALIFICATIONS & COMPETENCIES
Mechanical skills.

HOW TO APPLY
Please be informed that this is a two-step application method for quality assurance reasons.

1. Apply Online:
Interested candidates should apply by clicking HERE to create a profile before applying through the
following link:
Administrative Associate – G6 – Yola (best viewed on Google Chrome)

Senior Programme Assistant – G5 – Maiduguri (best viewed on Google Chrome)

Supply Associate – G6 – Abuja – 10029702 (best viewed on Google Chrome)

Driver – G2 – Maiduguri (best viewed on Google Chrome)

Senior Supply Assistant – G5 – Abuja – 10026310 (best viewed on Google Chrome)

Finance Associate – G6 – Maiduguri (best viewed on Google Chrome)

2. Email Your Application:

a. Kindly prepare an application/letter of motivation, resume as well as fully completed and signed UNHCR Personal History Form (P11)

b. Submit the application, resume and Personal history form (P11) via email to niglahr@unhcr.org  quoting in the subject line the vacancy number and title of the position.

The UNHCR personal History form can be downloaded from www.unhcr.org/recruit/p11new.doc.

Kindly make sure you use the UNHCR personal History form.

Kindly note that a written test will be conducted for this position which will be followed by a competency based interview. 

THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE. Incomplete applications will not be reviewed. Kindly note that only short-listed applicants will be contacted.

Applications from female candidates are strongly encouraged.