Recent Jobs at the Management Sciences for Health, 3rd April, 2019

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position of:

Job Title: Human Resource Intern I

Job ID 13-10582
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A512 – Nigeria CaTSS
Reports To: Human Resource Specialist
Grade: Intern

Overview

• The Human Resources (HR) Intern will assist with recruitment, benefits and hiring actions.
• The Human Resources Intern performs a variety of tasks related to staff record keeping within the organization.

Specific Responsibilities

• Assist with the recruitment process of new staff.
• Provide general and clerical support to the Human Resources Unit; compose and type letters, memorandums and other correspondence related to human resources activities, prepare a variety of reports.
• Perform a variety of general support duties: make copies, maintain calendar activities, meetings and various events for assigned staff, process mail including receiving, sorting, logging and distributing incoming and outgoing correspondences from the Human Resource Unit.
• Process personnel action forms and maintain personnel records to ensure timely performance evaluations and appropriate actions.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Filing of all papers and documents into appropriate employee files
• Prepare new employee files.
• Collate all approved leave forms
• Maintain database for staff benefits such as Staff Health Insurance/ Accident Insurance Plan.
• Conduct terror check for consultant and new hire.
• Perform other duties that may be assigned from time to time.

Qualifications and Experience

• A minimum of a degree in Social Sciences, Business or other relevant field
• Post NYSC experience of one year working within government, INGO or local NGO environments
• Good computer skills, including practiced knowledge and experience in Microsoft office package.
• Excellent organizational and interpersonal skills.
• Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
• Ability to interpret, analyze and explain the official employment regulation framework.
• Possess positive attitude, Demonstrated integrity, confidentiality and approachability.

Method of Application
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Human Resources Specialist I

Job ID: 13-10580
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A512 – Nigeria CaTSS
Reports To: Director, Finance & Admin
Grade: G

Overview

• The objective of the Human Resources Specialist is to assist with all recruitment, benefits and hiring actions.
• This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as processing all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.

Specific Responsibilities

• Assist and manage staff recruitment by sending invitations, scheduling interviews doing reference check, inform job applicants of their acceptance or rejection for employment.
• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
• Verification of certificates and follow-up on response from former employer and conducting reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Prepare monthly HR reports.
• Process all new hire documentation and carries out orientation/induction for all new hires.
• Process all employee exits as well as conduct exit interviews.
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• The HR Officer will serve as the liaison between the state office and headquarters for HR related activities.
• Process of consultant agreement (s) and agreements as needed.
• Conduct terror check for consultant and new hire.
• Collect approved leave form and updates the tracking sheet.
• Draft correspondence for and on behalf of MSH staff.

Qualifications and Experience

• Minimum of Bachelor’s Degree or HND in business management, human resources management, psychology, or social administration
• Minimum of 4 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 2 years’ experience working with USAID programs
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
• Fluency in oral and written English required
• Willingness to travel within Nigeria regularly as required.

Method of Application
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Human Resources Associate

Job ID 13-10587
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A000 – None Specified
Reports To: Human Resource Manager
Grade: E

Overview

• The objective of the Human Resources Associate position is to assist HR Unit with interviews and hiring actions, ensuring completion of employee’s documentation and administration, complete administrative tasks related to all aspects of human resources management.
• She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection, participate in interview process and maintain personnel files for country and field offices.
• The HR Associate will serve as the liaison between the field offices and head office for HR related activities.
• He/she will perform any other duties that may be assigned by the HR Manager.

Specific Responsibilities

• Assist with staff recruitment by sending invitations, scheduling & participating in interviews doing reference check, informs job applicants of their acceptance or rejection for employment
• Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires Passing offer to potential hires and updating the HR Manager with their responses
• Informing staff and team members of joining dates of new hires and coordinate with other departments for necessary arrangements
• Conduct exit interview for exiting staff and prepare a monthly exit interview report
• Be aware of changes or updates in the country labor laws and inform the HR Manager of recent developments
• Maintain personnel records tracking employment history, Confirmation, promotions, transfers, salaries, and training
• Issuing of letter of employment and confirmation to newly employed staff
• Verification of certificates and follow-up on response from former employer and
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
• Updating the HR online databases
• Administering payroll system and maintaining staff related records
• Review Time Sheets for errors and correctness
• Planning, coordinating and conducting training occasionally, including induction programs for new hires
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• Serve as the liaison between field offices and head office for HR related activities
• Conduct terror check for new hires
• Collect approved leave form and updates the tracking sheet
• Draft correspondence for and on behalf of MSH staff
• And any other duties that may be assign from time to time

Qualifications and Experience

• Minimum of Bachelor’s Degree or HND in Business Management, Human Resources Management, Psychology, or Social Administration
• Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 2 years’ experience working with USAID programs
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
• Fluency in oral and written English required
• Willingness to travel within Nigeria regularly as required.

Method of Application
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Compliance Senior Officer II

Job ID: 13-10585
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN – Program Delivery Group
Project/Program: A000 – None Specified
Reports To: Director Internal Audit
Grade: J

Overview

• The Senior Compliance Officer will provide leadership to the compliance team in monitoring the performance of all financial and operational functions within MSH Nigeria RSSH project. The position holder will ensure that all staff are well versed in donor and MSH policies and procedures, and are adhering to such standards. S/he will identify gaps in existing internal control systems, and provide recommendations to strengthen them; will identify gaps in staff’s knowledge and skills in MSH Policies & SoPs; will provide recommendations for training; and may provide training directly to staff.
• In coordination with the Director of Internal Audit, s/he will develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of MSH and donor policies, procedures and standards, and applicable Nigeria law, by which MSH Nigeria financial resources are managed. S/he will review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable laws and the safeguarding of assets. S/he will plan, perform and report back on internal assessments to ensure that financial control, financial guidelines of donor organization and other control procedures are in place and are being properly implemented and managed on the RSSH project. S/he will also be responsible for advising and monitoring quality standards of operations and value for money.
• S/he will monitor and following-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Under the direction of the Director of Internal Audit (and MSH General Counsel where necessary), s/he will conduct thoroughly documented investigations of whistleblower cases, and suspected fraud and will directly interface with the Director of Internal Audit on these or other specific cases.

Specific Responsibilities

• Ensure that MSH Nigeria project financial and operational activities are in compliance with Nigeria law (tax laws, CSA laws and government pension agency laws), donor rules and regulations, and MSH policies and standards.
• Develops an annual customized compliance monitoring plan, including evaluation tools, standards, ethical considerations, and schedule to evaluate all project locations, and to revisit sites needing extra attention.
• Develops compliance framework for the project; including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
• Periodically reviews and updates the compliance monitoring checklist and other tools to stay current with MSH procedures and policies.
• Examines the effectiveness of internal controls and compliance within MSH Nigeria policy framework and identifies gaps in procedures and controls systems and provides recommendations to the Country Leadership Team for strengthening them.
• Follows-up on recommendations to ensure they have been implemented and adhered to.
• Tests internal controls, targeting high risk areas, including workshops, vehicle usage, inventory control and cash advance management, payroll and Fleet Management.
• Documents internal control weaknesses and compliance deviations and their impact, and makes recommendations to address these weaknesses.
• Identifies gaps in knowledge and skills and provides recommendations for training.
• May be requested to provide training directly to staff.
• Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
• Presents final reports to the MSH Nigeria Country Leadership Team.
• When necessary, collaborates with internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement, loss of assets, etc.
• Follows-up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
• Provides risk assessment for financial and operational landscape. Identify high risk, high probability events, and provide recommended mitigation plan.   Provide ad hoc risk assessments for specific scenarios by request.
• Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.
• Lead and coordinate the compliance team.
• Prepares quarterly audit, investigations, and status of audit recommendations reports for submission to Director Internal Audit and Nigeria Country Representative, if applicable.
• Meets with Project Directors on a regular basis, or as requested by the Country Representative.
• Perform other duties as assigned by the Director of Internal Audit.

Qualifications and Experience

• Bachelor’s degree in Accounting or Business Management or related area.
• Advanced degree preferred
• Professional certification in Accounting, Internal Audit, and Fraud Examination
• Six plus years of experience in compliance, risk management or audit
• Extensive familiarity of grant rules and regulations.
• Experience in international development programs preferred.
• Excellent planning, management, and organizational skills.
• Proven leadership and interpersonal skill.
• Professional proficiency in English required
• Availability to travel domestically and internationally as needed. Up to 50% domestic travel required.

Method of Application
Interested and qualified candidates should:
Click here to apply online

 

 

Deadline: 12th April, 2019.