Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter. SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.
We are recruiting to fill the position below:
Job Title: Admin Assistant
Location: Monguno, Borno
Beginning of contract: ASAP
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months
Mission
- At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources
Main Tasks
Administrative management of personnel:
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
- Ensure the confidentiality of all HR datas
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the Human resources management software (Homère)
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Monitor changes in the cost of living.
Team Management:
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
- Supervise the physical maintenance and safety of cash boxes
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes
- Verify, before recording, that records conform to regulations and procedures of Solidarités International
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
Reporting / Communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities
Personal Abilities
- Dynamic, organized, methodical, team player, with sound communication skills
- Languages : fluent in English and Hausa (additional languages a plus)
- Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines
Technical Competences :
- Professional experience: at least 1 year of experience in similar position in administration, human resources and finance especially with INGOs
- Bachelor’s Degree in Economics, Management, Administration, HR, Social Science or any related fields
- IT skills : Microsoft software practice, sound Excel skills.
Salary and Conditions
- In accordance with SI’s Terms of Employment; for national staff in Nigeria.
Application Deadline 19th May, 2019.
Job Title: Shelter Officer
Location: Monguno
Beginning of contract: ASAP
Contract duration: 3 months (with possibility of extension)
Probation period: 1 months
Salary and conditions: In accordance with SI’s Terms of Employment; for national staff in Nigeria
Mission
- Under the supervision of the WatSan Team Leader and in functional link with the Shelter advisor Assistant, the shelter Officer will lead and supervise shelter work projects, respecting deadlines and technical requirements.
Main Tasks
Set-up and operational monitoring:
- Under the supervision of the WatSan Team Leader, take part in logistical and administrative organization and the planning and preparation of job sites
- Ensure the construction and/or the maintenance of construction work using Solidarités International tools (in particular):
- Take part in the identification of sites where work is to be carried out
- Recruit and train the workforce (carpenters, mason, …) and daily workers
- Control the quality/quantity of the materials arriving in the construction site
- Be in charge of given the materials to the IDPs
- Allocate the on-site workforce according to instructions given by the team leader or Shelter advisor assistant
- Carry out work according to technical guidelines and estimates and follow the recommendation of the Shelter Coordinator or Shelter advisor assistant.
- Controls the quality of the implementation
- Respect deadlines established with his/her supervisor or project manager
- Supervise operational teams, contractors and communities, and ensure the best use of available resources
- Organize, plan and supervise community participation
- Anticipate any problems associated with the management of his/her activity and propose solutions to avoid them
- Manage the supply of worksite materials by collaborating with the logistics department
- Report to the project manager and/or program manager assistant on the state of decentralized stock (‘field’ stock) on his/her sites.
- Take part to the evaluation of the technical competence of contractors
- Respect Solidarités administrative procedures before, during and after each work project
- Establish safety and security measures for each activity and ensure that these rules are respected by the workforce under his/ her supervision and by the population
Reporting/communication /representation:
- Collaborate with local authorities and administration
- Take part in restitution meetings and clusters on request
- Fill and send daily report to the WatSan Team leader ,
- Fill and send concrete test report, and quality check report
- Fill and send monitoring report
- Keep his/her monitoring tools and files archived in the Solidarités office, accessible to his/her team leader and/or project manager
- Take part in the drafting of project progress reports under the supervision of his/her team leader
- Take part in seminars and workshops related to the carrying-out of activities and to project objectives
- Report to his supervisor regarding the development of activities and specific tasks that he/she has been assigned, any problems encountered and the quality of relations with the beneficiaries
- Report back all information or problems linked to his/her activity, Solidarités programs or safety issues
- Listen to the local population and authorities in order to identify any needs, complaints, or major events which could affect the activities of Solidarités
- Analyse the humanitarian situation by taking into account protection issues/Do No Harm to the population
Requirements
Personal abilities:
- Professional experience: 1 Year of experience in similar position (NGO/Private or Public sector)
- Languages: English, (Hausa, Kanuri a plus)
- Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication) and team player.
Technical competences :
- Training: B.Eng./HND in Civil Engineering, B.Sc. in Building Technology or Architecture.
- Project related skills: good knowledge of the project cycle, project implementation, project follow-up.
- Computer skills: good knowledge in CAD software (Auto CAD, Archi CAD, etc.), good knowledge in Excel, Power point and Word application
Application Deadline 23rd May 2019
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Instructions:
- When the above link opens, select “Job Title”, fill the form and attach your CV.
Note
- The CV attached must be named with your name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.
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