The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.
We are recruiting to fill the position below:
Job Title: Logistics Manager
Location: Askira/Uba, Borno
Status: National Position
Administrative Reporting: Project Coordinator
Technical Line Reporting: Logistic Coordinator
Supervision: Logistics team including (Construction Supervisors)
Contract Duration: 6 months, renewable.
Global Objective of the Position
- Logistics Manager, under operational guidelines and leadership from the Project Coordinator/Program in charge and with technical Support from the Logistics Coordinator, is responsible, in order to ensure an optimal performance subject to ALIMA standards to assume is role in management, monitoring and supervision of all logistics support related directly or indirectly to medical activities and operations inside the project area.
- Logistics Manager will act as logistics referent at the field level and shall ensure that all ALIMA/Donor Logistics, Supply, fleets, Stocks management and Procurement procedures are well implemented and respected.
Main Responsibilities
In collaboration with the Project Team and the Logistics Coordinator, define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.
This involves the following tasks:
- He/She:
- Responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, Cold Chain, etc.)
- Responsible to manage and monitor the material resources for the Project, under the supervision of the Project Coordinator and the Logistics Coordinator.
- Responsible to ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living conditions as well as all the equipment required with a support from the Logistics team at the field and from ALIMA Coordination team,
- Responsible for the asset, Inventory, fleet, stock, Contracts & follow up, vendors and price lists management of the project.
- Responsible to ensure an appropriate supply chain for the Project with the direct support of the Supply Chain Manager of the coordination.
- Responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines.
- Involved with the Project Coordinator in Mapping/Identification of the local actors within the area of intervention: local authorities, NGOs, etc. to ensure good relationship with all the actors
- Responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics components of the project.
- Responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals,
- Shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities
- Responsible to compiles the quantitative logistics data (consummations, stocks, distributions) and analyses them before transmission to the project coordinator and the Logistics coordinator in monthly reporting.
- Participate in exploratory mission’s / situation assessments and define logistics operational priorities when needed
- Participate in the development of the project proposal and project budget review
- To follow up Action Plan settings.
General:
- The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission.
- Mobility is requested from ALIMA staff, including short term assignments from their usual place of work.
- Part of any ALIMA-employee responsibilities is the attendance of trainings as per the requirements of the organisation.
- The job description can be modified according to the evolution of the work.
- NB: This job description is not intended to be all inclusive as it could be amended from time to time according to the needs of the mission.
Experience and Skills
- University degree in Logistics, Supply, Administration, other related fields.
- Minimum 2 years’ experience in Logistics
- Experience with medical international NGO, an asset.
- Team management and supervision skills
- Perfect knowledge of MS Office package, especially Excel & Word
- Rigorous, stress resistant and good adaptation capacity
- Communications and negotiation skills
- Flexibility and proactivity
- Language: English is mandatory (written, read, spoken), French is an asset.
Job Title: Medical Activity Manager
Location: Monguno, Borno
Report to: Medical Referent
Report to (functional): Medical Coordinator/Project Coordinator
Contract Duration: 6 months, renewable
Area: Medical
Main Purpose
- Ensure the proper functioning of the medical activities under his/her responsibility, defining and implementing ALIMA policies, protocols and procedures, and guaranteeing the quality of healthcare in order to improve health conditions of the target population.
Accountabilities
- Coordinate, assess and supervise the proper functioning of the medical activities (ITFC, IPD, etc.), according to ALIMA protocols and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.
- Defining, coordinating and monitoring all care and patient’s management related activities in the project and ensuring the daily management of the human resources, according to ALIMA’s nursing protocols, standards and procedures, in order to warrant efficiency, quality and continuity of prescribed care.
- Planning and organizing all medical related activities (IPD, ITFC, Maternity, nutrition, Outreach etc.) and participating in the definition of periodic planning and update of its associated budget in order to efficiently maintain the continuity of the standard quality healthcare. When needed, being responsible for scheduling duty rosters, shifts and call of medical staff.
- Oversee and monitor the rational prescription and use of medicines and the proper administration of treatments in step with ALIMA protocols.
- Oversee proper management of the facility dispensation pharmacy (inventory, orders, supervision of distribution).
- Participate in handling international orders for medicines and medical supplies.
- Ensure that all administrative procedures and documents (individual patient cards and registration book, discharge forms, transfer forms, etc.) and existing data management tools are used correctly
- Monitor adherence to hygiene procedures for materials (sterilization, waste disposal), rooms and equipment in general.
- Support the development and implementation of protocols and standards
- Train, supervise and manage ALIMA staff or community health providers through activities such as recruitment, defining job descriptions, capacity-building, briefing/debriefing and evaluation of staff.
- Guides his management team (supervisors) in the organisation and coherent delivery of health care.
- Coordination of health care services with the different actors in the structure (doctors, logistics service, administration, etc).
- Checking that medical care protocols and security and asepsis rules are followed by the health care personnel
- Organising and supervising the work of his team members. Leading and organising regular team meetings. Organising the circulation of information within his team.
- Identifying personnel with potential within his team. Defining the training needs of his team with the project objectives in mind. Participation in the training of his team
- Carrying out systematic (at least annual) individual reviews of supervisor under his responsibility
- Participating in discussions on the running of the project and definition of objectives
- Reporting to the line manager on any relevant information linked to medical activities and participating in periodic reports according to guidelines.
- Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff of the activity in order to ensure both the sizing and the amount of knowledge required, and to improve staff capabilities.
- Coordinate and monitor the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves …). Replaces a doctor if necessary and participates in shifts.
- Ensure an efficient pharmacy and medical equipment management and monitor the rational use of them.
- Participate in the programs / project follow-up, supervise and ensure that medical activities objectives under his/her responsibility are achieved and report to the technical referent any problem arising in the service.
- Participates in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.) and definition of annual planning, budget for the project.
General:
- The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission.
- Mobility is requested from ALIMA staff, including short term assignments from their usual place of work.
- Part of any ALIMA-employee responsibilities is the attendance of trainings as per the requirements of the organisation.
- The job description can be modified according to the evolution of the work.
- NB: This job description is not intended to be all inclusive as it could be amended from time to time according to the needs of the mission.
Requirements
Education:
- Essential Medical Doctor, MBBS & MDCN
- Desirable specialization or training in tropical medicine or public health.
Experience:
- Essential minimum 2 years experience as a medical doctor in medical activities related jobs.
- Desirable working experience in ALIMA or other NGO’s in developing countries.
- Desirable: Experience in tropical medicine, or post-registration experience in Public Health , obs and gynae, paediatrics, A&E, infectious diseases, HIV/AIDS/STDs, TB, general practice, general medicine or minor surgery.
Languages:
- Mission language essential, local language desirable.
Knowledge:
- Essential computer literacy (word, excel, internet)
- Competences
- People Management.
- Commitment.
- Flexibility.
- Results.
- Teamwork.
Deadline: 30th June, 2019.
How to Apply
Interested and qualified candidates should submit online their Application Letter, CV with color picture to: recruitment@nigeria.alima.ngo Using “Medical Activity Manager – Monguno” as the subject of the mail.
Or
Submit hardcopies to ALIMA’s Office in Maiduguri, Borno
Important remarks
- Only successful applicants will be called for interview.
- No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.
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