MEDA (Mennonite Economic Development Associates) is an international economic development organization whose mission is to create business solutions to poverty. Founded in 1953 by a group of Mennonite business professionals, we partner with the poor to start or grow small and medium-sized businesses in developing regions around the world.
We are recruiting to fill the position below:
Job Title: Administrator
Location: Bauchi
Job Type: Contract
Job Description
- MEDA seeks qualified Nigerians to support its Youth Entrepreneurship and Women’s Empowerment in Northern Nigeria project (Nigeria WAY) in Bauchi, Bauchi state. Nigeria WAY is a five- year project that will assist economically active women and youth to increase their income particularly those who are involved in agro-processing in the rice, soybean, and groundnut value chains. In addition, the project will work with communities and families to improve the environment where girls grow up. The project will run until March 2022.
Position Summary
- The position of Administrator is a 1-year contract with option for renewal (for up to a total of 5 years). The expected start-date is as soon as possible.
- The Administrator supports the Field Project Manager and is an integral part of the leadership team to provide administrative and business support services in the MEDA Nigeria office.
- S/he is responsible for managing human resources, ensuring compliance with agreed policies and processes and maintaining effectives records in accordance with Nigerian law and MEDA policy.
- The Administrator is key to excellent staff morale, and a seamless operations in the MEDA Nigeria office.
Duties
- Coordinates operations at the reception desk, offices and field operations of the Nigeria WAY project
- Ensure office is organized effectively maintaining paperless processes, seamless administration, reduce costs for communications, and partner support are efficient and friendly
- Ensure office procedures are followed and have effective separation of responsibilities for transparency and accountability and responsible for staff discipline
- Oversee operations and logistics around partners and field operatives in the field
- Train staff in use of sharepoint, skype for business and other technologies for communication
- Ensure adequate office supplies are in place and accounted for
- Ensure events management including training activities are properly serviced including organizing venues, supervising room layouts for programs, scheduled workshops or demonstrations
- Assists in the arrangement of meetings at the Field office and prepares and circulates minutes to members and makes follow up for action
- Maintains and undertakes filing and retrieval of documents for office operations
- Support finance and field staff on managing office petty cash advances, compiling and submitting financial returns for the expenses to MEDA head office
- Supervise office cleaning and ensure a high standard of cleanliness is maintained
- Support organization of field office activities like planning marketing promotional activities done within the regions around the field offices and effectively engage with partners
- Conduct other duties as assigned by the Field Project Manager
Qualifications
- First degree in Business Administration or related subject required and a Masters preferred
- Minimum experience of 5 years
- Excellent computer skills and good knowledge of Microsoft Word, Outlook, PowerPoint, Excel and related software
- Flexible, organized and detail-oriented, with an ability to prioritize multiple assignments and react quickly to changes
- Experience organizing conferences and meetings, making domestic and international travel arrangements preferred
- Excellent writing and communication skills
- Fluency in English is required and ability in Hausa is preferred
- Prior work experience in Nigeria is preferred and other comparable country context is desirable.
Job Title: Finance Manager
Location: Bauchi
Job Type: Contract
Job Description
- MEDA seeks qualified Nigerians to support its Youth Entrepreneurship and Women’s Empowerment in Northern Nigeria project (Nigeria WAY) in Bauchi, Bauchi state. Nigeria WAY is a five- year project that will assist economically active women and youth to increase their income particularly those who are involved in agro-processing in the rice, soybean, and groundnut value chains. In addition, the project will work with communities and families to improve the environment where girls grow up. The project will run until March 2022.
Position Summary
- The position of Finance Manager is a 1-year contract with option for renewal (for up to a total of 5 years). The expected start-date is as soon as possible.
- The Finance Manager will support the Field Project Manager (FPM) by managing use of project finances consistent with MEDA policy, Global Affairs Canada (GAC) requirements and Nigerian law.
- The Finance Manager will maintain accurate financial records and prepare timely, accurate financial reports contributing vital information to project management decisions.
- The Finance Manager is responsible for overall compliance by project staff and partners to the rules of fiscal management.
- S/he will oversee financial management of each sub-grant, ensuring that regular review of partner records, include adequate documentation to support reasonable and allowable expenses claimed to each project.
Duties
- Manage the use of project finances in compliance with MEDA policy, GAC requirements and Nigerian law.
- Work closely with MEDA head office to ensure that financial recordkeeping is accurate and auditable. Submit accurate and timely monthly, quarterly and annual reports.
- Responsible for ensuring that general accounting functions are completed on a timely basis, including payroll, accounts payable paid within terms and accounts receivable actively managed. Maintain multi-currency accounting systems, general ledgers, sub-ledgers and job costing systems as required. Complete month-end closing and journal entry preparation and bank reconciliations.
- Maintain detailed and accurate records for all financial transactions in an organised and professional manner.
- Facilitate regular internal and external audits of the project and of partners.
- Ensure MEDA’s program adheres to the laws of the Government of Nigeria, including financial reporting, tax, labour and proper registration with all relevant authorities as required.
- Oversee the management of grants to local partners. This includes assessing financial management capacity of each local partner, and providing recommendations for training to ensure that each partner has systems in place that will allow them to manage the project funds granted to them.
- Review all proposed budgets submitted by partners to ensure reasonability and allowability of the proposed use of funds.
- Directly supervise the work of the Accountant, Grants Officer and other positions that may be required for the Finance Department.
- Conduct other duties assigned by the Field Project Manager.
Qualifications
- Master of Arts or Science in Finance, Accounting or Administration
- Minimum of 5 years of experience in finance management of a complex internationally funded project.
- Experience with financial management in compliance with requirements of major donors.
- Experience with multiple sub-grant relationships and financial software
- Advanced degree in relevant field or extensive experience in financial management.
- Fluency in English is required.
Deadline: 26th September, 2017.
How to Apply
Interested and qualified candidates are required to submit their CV’s and cover letter to: WAYjobapplications@gmail.com
Note: Only short-listed candidates will be contacted.
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