Current Job Vacancies at African Development Bank (AfDB)

African Development Bank (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.
We are recruiting to fill the position below:

Job Title: Assistant Building Technician

Reference: ADB/16/396

Location: Côte d’Ivoire

Grade: GS7
Position N°: 50051300
The Complex

The Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

The Hiring Department/Division

The primary roles of the General Services and Procurement Department (CHGS) are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
To this end the CHGS department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programmes for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000). The CHGS department comprises 3 divisions supervised by the Director General Services and Procurement.
These divisions are: Operations and Maintenance Division (CHGS.1); Corporate Procurement Division (CHGS.2); and Support Services Division (CHGS.3).

The Position

The Assistant Building Technician will be expected to monitor, through the compilation of information, the visual examination of the premises and the preparation of work orders, the maintenance, repair and housekeeping of the building, the physical plant, equipment and the grounds of the facility; prepare cost projections and historical analyses to ensure the cost effectiveness of operations; implement measures for the safety and security of the premises and staff including conducting inspections, documenting unsafe conditions and accidents and presenting appropriate training at all the premises occupied by the Bank at its Headquarters, Regional and Field Offices.

Duties and Responsibilities
Under the supervision of the Chief Building Engineer, the Assistant Building Technician will:

Analyze the state of structural defects and deteriorations, evaluate the works, do an estimate of the required resources and follow up for their approval for renovation or restructuring projects, identify operations that require restoration activities.
Establish work plans and drawings in line with identified needs, estimate the required resources and follow up for their approval.
For new projects (of renovation or restructuring as the case may be), prepare drawings as needed.
Draft terms of references for Request for proposals/quotations.
Participate as member of technical evaluation committees for structural renovation and repairs and participate in related discussions.
Undertake site technical supervisions, draft minutes for meetings held with contractors in charge of project implementation.
Follow up and verification of maintenance works in the premises of the Bank.
Coordination and replenishments of materials and supplies requested as part of maintenance activities
Supervise the technical procedures, for all types of repairs on concrete materials, stainless steel, gypsum, finishing materials, waterproofing and carpentry.
Coordinate, organize, supervise and monitor all the works executed under service contracts.
Receive all grievances and client’s requests (already registered on Help Desk).
Work as a team to develop and implement methods to improve the efficiency, effectiveness and the quality of products and services provided to internal and external clients of the department.
Constitute a database and a system of archiving the ground plans of the Bank’s premises both in hard copy and in electronic formats. Prepare a leaflet that allows the easy identification/use of the ground plans.
Supervise the unloading of containers and the distribution of the Bank’s materials.
Daily supervision of the functional status of sanitary installations in the premises occupied by the Bank at its HQ.
Follow up and supervise janitorial service contracts, gardening and rat-disinfestation/fumigation services in the premises occupied by the Bank at its HQ.
Following up on the environment (recycling of paper, implementation of water saving mechanisms, etc.).
Carry out other duties as required by the position and/or Division Manager.

Selection Criteria
Including Desirable Skills, Knowledge and Experience

Hold at least a Bachelor’s Degree or its equivalent in Civil, Building or Construction Engineering.
Have a minimum of five (5) years of relevant experience in managing building maintenance, renovation of existing premises and construction of, new building works. Execution of projects within a multilateral development bank and/or financial or similar institution.
Knowledge of the management of goods, works and services procurement and budget management.
Having private sector experience will be an added advantage.
Good interpersonal communication skills.
Strong team work and relations, operational effectiveness, decision making and problem solving abilities.
Ability to manage works contracts and provision of various services.
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.

Job Title: Team Assistant, Problem Solving and Mediation Training
Reference: ADB/17/393
Location: Côte d’Ivoire
Grade: GS8
Position N°: 50093582
The Complex

The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM); General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG).

The Hiring Department

The Compliance Review and Mediation Unit (CRMU) is the organizational unit that administers the Independent Review Mechanism (IRM) which is one of the accountability instruments of the African Development Bank.
The mandate of the IRM is to handle complaints submitted by people who are or are likely to be adversely affected by any of the Bank Group financed operations due to the African Development Bank non -compliance with its own policies and procedures. The IRM examines requests relating to non-compliance with the Bank Group safeguards policies The IRM handles complaints relating to both public and private sector operations.

The Position
The role of the Problem Solving and Research Assistant will be to provide support to the Director of CRMU in all problem solving exercises and mediation capacity building activities.
Duties And Responsibilities
Under the supervision and guidance of the Director – Compliance Review and Mediation Unit the Team Assistant Problem Solving and Mediation Training will:
Problem Solving:

Conduct research to provide the needed information and data to support the registration of the requests to be handled through solving exercises.
Conduct research for preparation of problem solving exercise reports.
Provide support to the Director and the Chief Compliance and Problem Solving Officer in coordination of problem solving missions.
Prepare templates to track the implementation of remedial actions resulting from problem solving by Management.
Generate statistics on requests handled through problem solving.
Support the Senior Communication, Outreach and Knowledge Management Officer in dissemination of information and problem solving reports.

Mediation Training:

Organize technical activities for annual delivery of the CRMU Mediation training program, from preparation to implementation and provide support during the preparation of training materials.
Provide support to the Director and the Chief Compliance and Problem Solving Officer in the procurement of mediation consultants.
Provide support to the Senior Communication, Outreach and Knowledge Management Officer to prepare and disseminate publications on training activities.

Implementing Work Program:

Support the preparation of annual planning of problem solving exercises and mediation training;
Support the budget planning process for the problem solving exercise and mediation training;
Contribute to the periodic reporting on the performance of the IRM problem solving activities;
Identify and analyse regularly the issues that are recurrent in the complaints submitted to CRMU that undergo problem solving exercises;
Administer all problem solving and mediation training files, in both hard and soft copies;
Produce quarterly reports on the status, nature, trends and outcomes of complaints handled through problem solving; Produce reports on the status mediation training activities;
Liaise with the Case Management Assistant to compile requests received through the CRMU info/email account to be considered for problem solving;
Update the IRM complaints register of requests handled through problem solving;
Provide logistical support to organize problem solving missions; and
Liaise with the Case Management Assistant to compile management responses to requests handled through problem solving.

IRM Database Management (In coordination with the Case Management and Advisory Assistant):

Research data to identify mediation consultants in Africa and update CRMU consultants data;
Contribute to the update of CRMU databases of CSOs/NGOs specialised on mediation issues;
Support the preparation of reports including statistics on participants’ profile and key recommendations made on annual basis in relation to Problem solving activities; and
Create templates to monitor the outcomes of mediation training activities.

Administrative and program support (In coordination with the Administrative Assistant and the Senior Secretary):

Prepare and edit proof memos from CRMU Director relating to problem solving;
Facilitate the submission for translation and distribution of documents prepared in the context of the problem solving exercise and mediation training activities;

Selection Criteria
Including desirable skills, knowledge and experience:

Hold at least a Bachelor’s degree or its equivalent in a relevant discipline (Law, International Development or Sociology).
Have a minimum of six (6) years’ experience in operations, law firms or working in research projects firms.
Experience with an International organization or MDBs is an added advantage.
Experience in generating and interpreting data for use in reports.
Having private sector experience will be an added advantage.
Ability to assess documents to come up with sound actions.
Good research and analytical skills.
Strong organizational skills and attentiveness to details.
Ability to manage multi-task dues under pressure.
Experience with working with MDBs or other international accountability mechanism.
Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.

Job Title: Senior Stock Management Assistant
Reference: ADB/16/387
Location: Côte d’Ivoire
Grade: GS8
Position N°: 50000353
The Complex

The Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies.

Department/Division

The primary roles of the General Services and Procurement Department (CHGS) are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered.
To this end the CHGS department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programs for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties.
The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000). The CHGS department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are: Operations and Maintenance Division (CHGS.1); Corporate Procurement Division (CHGS.2); and Support Services Division (CHGS.3).

The Position

This incumbent is responsible for collection of information on Bank’s office supplies and spare parts requirements, analyse information on stock consumption, provide statistics and data for decision support, draft reports and meetings minute’s related Stock issues. Receive procured goods and maintain an accurate and updated record of all stock items entries into the computer system.
Track the status of the stock, transfers, replenishments, and obsolete stock items for disposal, supervise the movement of stock, stock keeping in the warehouse and stock room and participate in the inventory control. Monitor the stock levels and prepares reports as required.

Duties and Responsibilities

Under the Supervision of the Senior and Principal Logistics and Stock Management Officers, the Senior Stock

Management Assistant will:

Assist in the management of the warehouse, in line with organisations policies.
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained.
Ensure that standard systems are properly maintained at warehouses.
Assess the availability of space and prepare stacking/storage plans prior to programming/contingency commodities arrivals.
Assist in the receipt of all arriving consignments.
Monitor the quantity and quality of items stored.
Carry out regular physical random warehouse checks of stock items and inventory.
Produce regular stocks reports and daily stocks positions;
Prepare loading plans and ensure that standard waybills are duly complete.
Prepare and issue reports from the stock control computer system as requested by management;
Participate as a member or secretary in committees related to stock management and logistics contract selection, evaluation and execution;
Work within a team concept to develop and implement ways to improve the efficiency, effectiveness and quality of the products and/or services provided to internal and external customer;
Draft correspondence and various other documents;
Schedule and attend meetings with user departments to discuss procedural issues and take minutes at Logistics and stock team formal and informal meetings.
Coordinate activities related to shipment of personal effects to/from the Headquarters or Country offices to various destinations.
Coordinate shipments of Bank’s items to/from Headquarters to Country Offices
Relate with clearing agents, port and airport freight authorities to ensure smooth delivery of Bank’s consignments.

Selection Criteria
Including desirable skills, knowledge and experience:

Holds at least Bachelor’s Degree or its equivalent in Business Administration, Engineering, Law, or in any other relevant discipline.
Have a minimum of six (6) years of experience in Warehousing and stock Management with experience from private sector being an added advantage.
Ability to operate effectively in a matrix environment both as team leader and team member.
Having private sector experience will be an added advantage.
Ability to deal sensitively in a multicultural environment and build effective working relations with clients and colleagues.
Ability to identify and understands relationships, constraints and pressures affecting others.
Ability to recognise the need to maintain accurate records and provide regular reports to those with a valid interest in logistical activities.
Excellent analytical capabilities and problem solving skills.
The incumbent should be able to analyse information to develop a conceptual understanding of the meaning of a range of information.
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

How to Apply

Click here to apply

Deadline: 6th September, 2017.

Current Job Vacancies at African Development Bank (AfDB)

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