The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
We are recruiting to fill the position below:
Job Title: WPE Program Support Officer
Requisition ID: req7903
Location: Maiduguri, Borno
Employment Type: Full-Time
Employment Category: Fixed Term
Sector: Women Protection & Empowerment
Background
- The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 42 countries worldwide. We address both the immediate, lifesaving needs of conflict-affected people in an emergency and the reconstruction needs in post-conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.
- The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi State. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict-affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Gwoza, Konduga and Monguno of Borno State and Damaturu of Yobe State. Currently, IRC Nigeria implements programs primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, food security & livelihoods
Scope of Work
- The Program Support Officer will coordinate the collection, compilation, consolidation and analysis of data on all WPE purchases, material deliveries and warehouse requests to track progress made by the program and grants on the ground versus the expenditures on the BVAs.
- S/he will also conduct developmental research on innovative ways WPE can carry out its programming in the northeast, by engaging both beneficiaries and staff alike.
- S/he is responsible for establishing and ensuring better record management systems for the WPE program in relation to expenditures and procurement’s and maintains an up to date record of all procurement requests at all the various stages.
- S/he will maintain an up to date record of leave accruals and utilization as well as timesheet tracking for all WPE staff. The incumbent will closely work with all WPE staff across all the IRC field offices in Nigeria and will work towards strengthening the integration existing between the WPE staff and all the IRC departments and reports to the WPE Coordinator.
Specific Duties and Responsibilities
- Strengthen existing integration between the WPE program with other IRC departments including the support and program sectors
- Record all purchase requests and track their progress through the procurement process and provide weekly summaries by grant and location.
- Ensure that WPE expenditure is in line with project budgets, spending plans and procurement plans.
- Reconcile program expenditure by grant and specific expenditure lines with actual project implementation ensuring that any changes and deviations are taken note of and tracked accordingly, through approvals of the coordinator
- Budgetary changes should be factored into reports and documented
- Record all deliveries and track the utilization of materials from the IRC warehouse to the project sites ensuring that materials are used for the grants and activities relevant to them.
- Record, track and summarize leave accruals, requests and utilization for all WPE staff.
- Create and maintain a paper trail for all WPE program activities, purchases and expenditures by grant and project site.
Reporting and Documentation:
- Assist in developing weekly, monthly, quarterly, half-year and annual reports on WPE program in close consultation with the M & E Officers as well as the relevant program officers and share with coordinator for review for all grants and sites.
- Develop weekly physical stock balance report and share with relevant officers and copying the managers and coordinator for stock monitoring and tracking, taking note of soon to be expired items and maintaining the first item in-first item out rule for stock management
- Track reporting deadlines on all grants and ensure that relevant people make contributions on the deliverable on time.
Contribution to Effectiveness of the Program:
- Work in close consultation and collaboratively with the different IRC program sectors for strengthening integration and cross-learning.
- Proactively volunteer for various team activities
- Show an eagerness to take on any other tasks assigned by the line manager
Qualifications
- B. Sc. / High National Diploma in Mathematics, Accounting or Statistics with experience of reviewing assessing, reviewing and monitoring expenditures.
- Ability to work with data collection and analysis software
- Accuracy and keen attention to details, in order to produce high-quality documents and maintain good records
- Commitment to IRC values and principles
- Knowledge of the local languages and Hausa will be an added advantage
- Very good command of spreadsheets such as the Microsoft Excel package.
- Good command of written English to produce documents and reports meeting donor global standard
- Ability to maintain a good working relationship with colleagues and partners
- Experience in collecting and collating qualitative and quantitative data
Work Environment:
- Security level red. The situation in Borno- is intermittently calm but is quiet fluid, tense and unpredictable; concerns include criminality. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.
- This Job will entail travelling to other WPE intervention sites and states, for program support and routine quality checks
- Standards of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
- Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age,
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