Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
We are recruiting to fill the position below
Job Title: Admin & Logistics Officer
Locations: Damaturu, Maiduguri
Slot: 3 Openings
Role Purpose
- The purpose of this role is to provide administrative and logistical support for the project and the Maiduguri and Yobe field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
Dimensions of Role
- The post holder will contribute to the effective administration and logistics operation in Maiduguri and Yobe office, ensuring the interface between operations and programme team members.
- The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the driver.
Key Roles / Responsibilities
- Provide day-to-day support to staff in general office operations and identify future needs.
- Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
- Coordinate and management movement register for all staff and visitors in the Borno/Yobe office
- Effective management of the office operations
- Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
- Coordinates the planning and organization of meetings and workshops.
- Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Logistics and Procurement in Emergencies Specialist about necessary repairs and improvements as necessary
- Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
- Ensures that the SAP system is used to capture all necessary activities as required.
- Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
- Perform logistics and procurement operations – Selection of vendors/suppliers
- Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
- Ensure compliance with Plan International logistics standards and regulations
- Ensure appropriate request for quotation is placed and correct quotations received for processing
- Responsible for purchase order creation and maintenance in SAP
- Store Management using specified software
- Perform any other project related duties as specified by the Procurement & Logistics Specialist and other dotted line management.
Technical Expertise, Skills and Knowledge
Essential:
- A degree in Business / Public Administration or related field.
- At least 2 -4 years of experience working in administration and logistics generalist role in a
- Experience in use of SAP
- Fluency in English with excellent writing and speaking skills is required.
- Excellent and demonstrable experience in procurement processes and logistics management.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in English language
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
Desirable:
- Strong communication skills: oral, written and presentation skills.
- Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
- Extremely flexible, and have the ability to cope with stressful situations
- Facilitate the development and scheduling of volunteer outreach activities.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Project Finance Manager – IHA GAC
Location: Maiduguri, Borno
Role Purpose
- To ensure financial accountability for the project, according to Plan and GAC-IHA donor requirements.
- Provides timely and accurate financial information on grants.
- Position holder acts as finance focal person for the grant finance-related issues (budgeting, cash flow management, reporting, auditing etc.)
Dimension of Role
- Communicates within Plan International Nigeria and with partners and related government institutions.
- The post holder will contribute towards the financial management of the grant and programmes, interfacing with both operational and programme team members.
- The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing/project partners.
- Monitors and control GAC-IHA project annual budget.
- Finance Officer reports directly to the role.
- Area of responsibility – Maiduguri field office.
Key Roles/Responsibilities
Support Budget preparation and Budgetary Control for the effective implementation of financial plans. To do this, the role will:
- Prepare the GAC-IHA project annual budget as part of the preparation of the Country’s annual budget.
- Monitor the project budget to ensure spending as per plan to avoid over spending.
- Prepare the quarterly Project KP06 budget.
Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:
- Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
- Prepare a monthly budget vs Actual spending project and Project report.
- Prepare the Field office version of the monthly Target Bank Balance (TBB) report.
- Prepare the Field office version of the Monthly Finance Statistics (MFS) report.
- Prepare the monthly Partners unliquidated advances report.
- Assist the FOM in the preparation of the quarterly and year-end financial schedules.
- Make a monthly support visit to the project partners and submit report.
- Submit field office sub-ledger for all advances, prepaid expenses, accruals etc., to CO.
- Follow up staff advances to ensure prompt liquidation and submit monthly report to CO Accounts Assistant.
Support the Field office Treasury Management and Cash Forecasting to ensure the availability of funds for country operations. To do this, the role will:
- Prepare and submit the project monthly Cash forecast.
- Ensure that the Project cash and bank accounts balances are never in negative.
- Follow up bank account issues in a timely manner.
- Prepare the monthly bank reconciliation statement and submit to CO for consolidation.
- Review and submit to CO the monthly receipts reconciliation statement.
Manage the operations of the SAP system to meet Plan’s spending and financial reporting requirements. To do this, the role will:
- Undertake accuracy checks to ensure all transactions entered in SAP are correct.
- Regular review of NRGRANT status towards ensuring grant related expenditure are charged on applicable grant.
- Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
- Ensure that invoices are posted only when good receipt note have been entered by Procurement dept., to avoid GR/IR (Good receipt/Invoice receipt) related issues.
- Submit to CO Finance Officer monthly accrual and prepayment schedules.
- Advise CO on all field level intercompany recharges.
- Ensure to carry out all required month-end procedures before SAP is closed – balance sheet accounts review, clearing of accounts 121000, NO recharge GLs etc.
- Ensure the required SAP monthly reports are printed and signed off.
- Maintain a good filing for all Field level SAP payment vouchers and reports.
Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:
- Prepare the weekly payment list based on the Cash forecast requirement approved by CO/WARO.
- Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.
- Review the finance sections of all purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity.
- Review all cheques issued before sign off by Plan authorised Managers.
- Prepare field office financial audit action list after each audit and ensure compliance.
- Monitor and submit quarterly report on field level financial risk.
- Ensure Field level accounting is processed and prepared based on the accrual accounting principle.
Support the accurate and timely payment of statutory deductions. To do this, the role will:
- Ensure all withholding taxes are remitted as per statutory time lines and receipts collected.
- Ensure withholding tax credit notes are promptly collected for distribution to vendors/consultants etc.
Others:
- Ensure direct report’s IAP, six months appraisal and annual appraisal are timely completed and documented.
- Provide training and share good experience/practice among the team to strengthen team capacity.
- Keep Supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
- Fulfils Plan’s Child Protection Policy at all times to protect children from all forms of abuse.
- Perform any other duties that may be assigned from time to time to support the achievement of organizational goals.
Technical Expertise, Skills and Knowledge
Essential:
- University degree in Accounting or equivalent. Master’s in Finance or Business Administration is required.
- At least 5 years’ experience in a similar role.
- Fair knowledge in grants and project management.
- Knowledge and use of accounting software (Preferably SAP)
- Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
Desirable
- Demonstrated behavior needed by the post holder to successfully perform the role:
- Communicates clearly and effectively.
- Ability to facilitate participative processes for all stakeholders for implementing grant projects.
- Strong team building skills, Organized and methodical.
- Independence, objectivity and integrity.
Skills & Knowledge
Skills Specific to the post needed to put knowledge into practice:
- Good supervisory & coordination skills and ability to deliver to tight deadlines.
- Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.
- Excellent and demonstrable experience in grant and financial management.
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
- Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Education in Emergencies Officer
Locations: Damaturu, Maiduguri
Slot: 5 Openings
Role Purpose
- The purpose of this role is to support the implementation of Integrated Education for Adolescent Girls’ project in Northeast, Nigeria.
Dimension of Role
- The post holder will directly implement the project and also document lessons learnt, support assessments and monitoring and evaluation of the Education in Emergencies components of Plan International’s emergency response.
- He/she is responsible for assessment, response analysis, design, capacity building. The post holder will also contribute towards the capacity building of Plan Internationals implementing partners.
Key Roles/Responsibilities
In collaboration with the Project Coordinator:
- Support in documenting lessons learnt and best practices of the pilot project
- With support from M&E team design a Monitoring plan and simple data collection tools to ensure monitoring and data collection of key project indicators.
- Support assessment of Education sector in the state of implementation
- Review, assess and update the education situation in areas affected by emergency
- Highlight education issues requiring a response – both immediate (less than 2 months) and medium-term and make recommendations on specific PLAN actions required. Ensure core commitments to children are taken into consideration.
- Ensure key data from assessments could be used as a baseline for program evaluation. If additional baseline data is required to evaluate children’s learning outcomes, then work with appropriate colleagues to collect this additional information.
- In collaboration with national and international Education actors, map current institutional response capacities – including conducting an education-specific 3Ws.
- Support in designing appropriate education interventions based on the outcomes of assessments and the context. Inclusion of quality issues in education and learning outcomes is really important.
- Ensure that issues of early childhood, gender, protection, DRR, and conflict sensitivity are factored into the program design.
- Ensure Plan international guidelines, UN education cluster standards and INEE Minimum Standards, are considered and any departures documented.
- Provide regular updates to Project Coordinator and Education in Emergencies Specialist, on progress, priorities and constraints – verbally and in writing on an agreed frequency.
- Represent Plan International to clusters, governmental and non-governmental groups as needed and agreed with the Team Leader.
- Support the implementation of, and represent Plan International in, emergency education coordination mechanisms including any relevant cluster.
- Brief updates and reports on sectoral activities/strategies to donors and other stakeholders.
- Perform any other project related duties as specified by the Project Coordinator.
Technical Expertise, Skills and Knowledge
Essential
- University degree or equivalent in Education, Social Science, Social Work, Psychology, or related fields
- Minimum of 3 years relevant working experience Education in Emergencies
- Experience working in emergency settings
- Good knowledge and understanding of DO NO HARM principles and established international child protection standards (especially UNCRC)
- Experience with participatory approaches to education, emergency preparedness, crisis/emergency relief management, or other related areas.
- Experience working with IDPs, refugees and other vulnerable populations (ideal)
- Experience in TaRL methodology EiE programme desirable but not essential
- Previous experience directly providing services to children at risk and victims of abuse, exploitation and violence.
Desirable:
- Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
- Excellent interpersonal and problem-solving skills, creativity and flexibility
- Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
- Ability to read and write in both English and Hausa languages appropriately
- Behaviours:
- Creates strong sense of purpose and commitment within own part of operations and with stakeholders
- Holds self and others to account to deliver on agreed goals and standards of behaviour
- Demonstrates a high degree of professionalism/integrity
- Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
- Actively seeks for support in addressing difficulties in execution of duties.
- Strategic thinking and effective contribution to own work and Organisational development.
- Sound judgement and decision-making in complex situations
- Strong emotional intelligence including self-awareness.
- Leads by example to motivate high performance of others
- Very strong commitment to continuous learning.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Job Title: Gender Based Violence Officer
Locations: Maiduguri and Yobe
Slot: 3 Openings
Role Purpose
- The purpose of this role is to coordinate and support all Gender Based Violence Case Management related activities.
- The post holder will supervise a team of 9 Case Workers based in Mongono, Dikwa and Bama LGAs of Borno and will ensure Plan International GBV Case Management support to S/GBV survivors meets the inter-agency guidelines for case management and the minimum standards for child protection and Gender Based Violence in humanitarian actions.
- The GBV Officer will be supervised directly by the Gender Coordinator and technically supervised by the CPiE Specialist.
Dimension of Role
- Communicates within Plan International Nigeria and with partners and related government institutions.
- The post holder will manage Plan International GBV Case Management activities interfacing with other programme team members.
- The post holder will also contribute towards the capacity building of Plan Internationals implementing partners and community volunteers including stakeholders at LGA and community level.
Key Roles / Responsibilities
- In collaboration with the Field Team, Gender Coordinator and CPiE Specialist, the GBV Officer will be responsible:
- To ensure GBV survivors including child survivors and those at risk of GBV are identified and receive individual case management support by ensuring standard tools and procedures are in place and adhered to by case management team members.
- To manage, provide training and technical support to, and build the capacity of the full case management team.
- To coordinate with other GBV service providers on case management.
Staff Supervision & Development:
- Directly supervises Case Workers
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
- Ensure timely completion and submission of regular program and staff reporting and annual performance reviews, as appropriate
- Assist with the recruitment of Case Workers.
- Ensure training, support and ongoing capacity building opportunities for Case Workers
- Provide evaluations on Case Workers performance in accordance with Plan Policies and Guidelines.
- Ensure that all Plan policies are upheld, as well as Emergency Gender Based Violence Guidelines, Minimum Standards for Child Protection in Humanitarian Action, GBV Case Management Standard Operating Procedure and Core Humanitarian Standards.
Technical Expertise, Skills and Knowledge
Qualifications and Experience:
- BA or equivalent in Social Science, Social Work, Psychology, Public Health, Human Rights or related degree desired
- At least 3 years’ experience in implementing child protection or Gender Based Violence programs, preferable social work or case management, in humanitarian or development settings
- At least 2 years direct experience providing services to children at risk and survivors of abuse, exploitation and violence, providing gender-sensitive and child-friendly counseling services, and/or developing/implementing referral pathways and case management systems
- Previous experience supervising and managing a team in a cross-cultural setting especially Case Workers
- Demonstrated experience in capacity building and mentoring of staff
- Previous experience in emergency preparedness and response
- Experience working with case files and databases and providing regular documentation preferred.
Technical Skills:
- Provide technical and management leadership to Case Workers in accordance with best practice and Plan policies, including its survivor and child-centered community-based approach.
- Ensure that solid case management, referral and information management systems are in place for appropriate identification, responses and follow-up for survivors of GBV.
- Ensure regular communication with Project Coordinator and CPiE Specialist to integrate appropriate GBV in emergencies priorities in program design
- Ensure regular individual supervision, case review meetings with case workers and case conferences are conducted to reflect on progress and to accommodate the lessons learned and improve case management system accordingly.
- Ensure the [GBV IMS Database] is set up, regularly updated, analyzed for trends in the caseload, and efficiently and confidentially managed in collaboration with the GBV IMS Officer [and relevant partner organizations (e.g. Ministry of Women Affairs and Social Development, etc)
- Provide support to reintegration activities especially for women, girls and boys formerly associated with armed groups in collaboration with humanitarian agencies
- Conduct regular capacity assessment and capacity building including coaching and mentoring of Case Workers to improve on the quality of Case Management.
- Collaborate with other project staff to ensure referrals to other services such as psychosocial support, Mental health and education/livelihoods interventions.
Skills & Knowledge:
- Demonstrated understanding of the skills necessary to work with children and particularly vulnerable children
- Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment
- Excellent community mobilization skills
- Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
- Knowledge of Sphere and established international child protection/GBV standards, methodology and tools
- Knowledge of community mobilization and facilitation techniques
- Computer skills (MS Word, Excel, Outlook, PowerPoint)
- Ability and willingness to work in a participatory manner with a diverse range of client communities
- Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality
- Languages: Fluency in written and spoken English and knowledge and knowledge of local language (Hausa, Kanuri)
How to Apply
Interested and qualified candidates should:
Click here to apply online
Deadline: 4th February, 2020.
Note
- Kindly indicate the location to which you are applying for. 3 Persons are required 2 in Maiduguri & 1 in Yobe.
- Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.
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