Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.
We are recruiting to fill the vacant position below:
Job Title: Project Coordinator – NORAD
Locations: Borno and Yobe
Role Purpose
- Reporting to the Project Manager, the Senior Officer coordinates the implementation of DFiD EiE Foundation for the Future project in Yobe.
- The EiE Senior Officer provides both operations and technical assistance and oversight on all aspects relating to NORAD in Eastern/ Karamoja Region.
- The job holder provides overall programmatic and operational coordination and management including; planning, implementation, capacity enhancement, monitoring/ evaluation and reporting both internally (within SCI) and externally (for/with partners).
Key Areas of Accountability
Project Coordination & Management:
Project Coordination & Management:
- Oversee the coordination and implementation of the NORAD project across the Region in line with the design of the project and donor requirements.
- Establish, maintain and strengthen linkages in the management and implementation of NORAD Project.
- Create and sustain positive working relationships with the partners and other stakeholders.
- Plan and coordinate national, and district level engagements with partners and key stakeholders.
- Monitor and ensure timely and quality reports are submitted as per the reporting requirements.
- Working closely with Technical Thematic Specialists & MEAL to ensure quality program delivery, documentation and reporting of progress.
Operational Planning:
- Provide national level lead in planning, development of detailed implementation plans, phased budgets, implementation, monitoring, documentation and reporting for NORAD project.
- Overseeing the implementation and budget performance in line with the project plans and budgets.
- Effectively support the project staff and partners in developing annual plans, in line with NORAD Project design and Save the Children International planning guidelines.
- Support staff and partners to ensure that NORAD Project implementation are to the desired standards and on time.
- Provide guidance to the partners through the planning processes to develop plans that are cost effective and in line with NORAD Project funding.
Finance and Budget Management:
- Manage the Project budget in coordination with Regional Area Manager and Field Finance Manager.
- Overseeing the budget performance to ensure that project implementation is on course as per the detailed implementation plans and phased budgets.
- Support the Project implementation teams with budget monitoring and reporting.
- Ensure that the budget monitoring reports are responded to in time and with accurate information.
- Working closely with NORAD Project teams, to ensure that partners are well guided, supported and their capacity built in sound financial management procedures.
Partner Development and Management:
- Participate in partner’s capacity assessment and identify capacity building needs for the NORAD Project partners.
- Develop with the partner’s detailed implementation/work plans and phased budgets.
- Provide capacity building and support in implementation by partners.
- Monitor and follow up the implementation of the agreed work plan and budget to ensure that the program objectives are being realized in accordance to the program and partnership agreement and take the necessary actions for any identified deviations.
- Undertaking partners’ capacity assessment in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the project.
- Undertake visits to the partners on both programmatic and operational support.
- Ensure timely, accurate and high quality financial and programmatic reporting by the partners and take corrective actions for any non compliance by the partners.
Program and Financial Reporting:
- Responsible and accountable for the preparation of timely and high quality progress and end of project narrative and financial reports which are in accordance to the donor reporting schedule and formats.
- Review all program financial reports ensuring that donor guidelines have been followed and high standard met, prior to submission to management.
- Organize and facilitate quarterly follow ups and progress review meetings to address key performance issues from the reports.
- Overall Budget Vs Actual expenditure analysis and variance explanations.
Internal and external engagements:
- Ensuring that the program experience is represented and given recognition at stakeholder meetings, workshops, donor, networks and any other engagements.
- Develop and maintain regular channels of communication with partners and key stakeholders at district level.
MEAL:
- Effectively manage project design and study processes which include assessments, baseline and evaluation studies, putting in place a functional ATT.
- Ensure that the project has quality bench marks.
- Collecting and managing complaints and feedback in close coordination with MEAL team and Project Officers.
- Ensure regular monitoring of project results, documentation of project case studies, lessons learnt, significant changes and best practices and coordinating learning and reflection meetings/sessions
- Ensure an effective programs/ projects monitoring and evaluation systems is in place.
- Monitor programs/ projects activities to ensure quality, timeliness and adherence to both Country Office and international Save the Children policies and procedures.
Technical Oversight:
- In liaison with Technical Specialists and Field teams provide guidance and support to project team, partners and stakeholders.
Qualifications and Experience
- Minimum of a Bachelors’ Degree in Humanities. Experience in managing integrated programmes across different thematic areas such as education, child protection, child rights governance or disaster risk reduction is a must.
- At least 5 years of accrued working experience in program implementation with a minimum of 3 years in a management level position in an international NGO and those applying partnership approaches is desirable.
- Experience in strategic thinking and planning skills, be able to set priorities, prepare manageable plans and to evaluate progress.
- Experience of working with local partners and District Local Government in Child Rights Governance, Health, Nutrition, Education, or Child Protection is an added advantage.
- Strong analytical skills and strategic planning abilities.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
- Computer literacy and excellent documentation skills are a must.
- Availability and willingness to work extra hours during times of humanitarian responses.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to intervene with crisis management or troubleshooting as necessary.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Excellent time management and planning capacity.
- Availability and willingness to work extra hours during times of humanitarian responses.
Job Title: Education Officer – NENTAD EiE
Locations: Borno and Yobe
Role Purpose
Role Purpose
- The Job Holder will take responsibility for planning, implementation, monitoring and reporting of North East Nigeria Transition to Development (NENTAD) programme to improve children’s learning outcomes (literacy, Numeracy and life skills) and development through the use of evidence- based approaches.
- In line with SCI ambition, SDGs and NENTAD goal, inclusion of all children including the girl child and children with disabilities is key in project implementation and monitoring.
- For purposes of ensuring healthy collaboration between the sector’s work and other projects or initiatives in North Eastern region, the EiE Officer will actively participate in education-related activities and meetings, and will also seek active collaboration with other players working in the education sector.
- A combination of adaptable components from SCI Literacy Boost and the QLE Framework are to be used within the already existing approved system and structures including government approved curriculum, medium of instruction among others.
- In fulfillment of the roles, there will be close collaboration with all stakeholders (government, development partners, cross sector networking, members of the sector working group, UN-OCHA, SEMA and the community structures) to ensure that programme goals are achieved and sustained.
Key Areas of Accountability
As a member of the EiE Team, the field team, and in line with Save the Children strategy, policies and procedures:
As a member of the EiE Team, the field team, and in line with Save the Children strategy, policies and procedures:
Planning:
- Lead planning efforts at state, LGEA and community levels so as to ensure effective and efficient resource allocation and utilization in line with approved project work plans and budgets and within the complete project cycle.
- Participate in efforts to ensure availability of updated budgets, log frames targets, work plans, and reports are timely and accurate.
- Take active role in unpacking and roll out of new projects with staff, partners and eventually community or project areas.
- Build capacity and provide direct backup technical supportive supervision to head teachers, government desk officers, teachers, quality assurance officers and other community resource persons engaged in the project, in collaboration with the designated LGEA technical staff.
- Ensure 100% monthly budget utilization and reporting of key results based on project work plans and budgets.
Implementation:
- In line with approved monthly, quarterly and annual work plans, ensure 100% implementation of Education project activities in the area of operation and in accordance with the project proposal, Save the children policies and as per operational guidelines.
- Provide strategic and technical support to partners and facilitators.
- Prepare and submit activity rationale and budgets for review and approval prior to activity implementation
- Provide technical support to the stakeholders to ensure effective implementation
- Provide monthly, quarterly and annual report based on project targets and results
- Ensure that key lessons from the project are shared or disseminated to wider audience in project states as appropriate
- Identify critical project gaps and vulnerabilities, and clarify roles, responsibilities and accountabilities to effectively address those gaps exploring local solutions
- Ensure quality in the field level implementation by partners, direct implementers, staff and teachers through trainings, mentoring and supportive supervision etc.
- Provide guidance to field-based implementation by ensuring that inclusion, gender and disability are mainstreamed to address SC Commitments for Children in Emergencies, and reflect good practice in emergency education responses leaving no one behind.
Roll-out of the Project Monitoring, Evaluation, Accountability and Learning:
- Support the implementation of the accountability and learning framework for the project
- Participate in the filling of the monthly activity target tracker and quarterly Indicator Performance Tracking Table Tracker
- Identify areas for capacity building and follow-up on implementation of action plans
- Document best practices and most significant change stories
- Ensure regular monitoring of project activities in the respective schools and follow up in implementation of planned tasks, activities and agreed actions in the work plans.
- Monitor and follow up the Project Partner’s activities and ensure their timely delivery of the Planned activities and reports
- Provide direct backup technical support supervision to all partner staff in the field
- In collaboration with MEAL Officer, support proper documentation of the project activities conducted –case studies, best practices and unique experiences for sharing and learning to Line Manager.
- Regularly monitor project activities with the frequency and tools as reflected in the M&E plans
- Submit monthly reports (progress against planned activities, expense against estimated budget) of project activities to the line manager as per agreed schedule.
- Conduct periodic /regular meetings with stakeholders including community leaders and stakeholders
- Involvement of beneficiaries throughout all stages of programme cycle – assessment, design, implementation and maintenance.
- Ensure an effective exit strategy discussions is planned in discussions with government stakeholders for sustainability is in place by the end of project.
- Participate in the preparation of semi-annual and annual work plans and reports on project interventions
- Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
- Participate in weekly up-date meetings and as directed by the Field Manager and Technical Adviser
Technical Support and back-stopping:
- Coordinate planning and implementation of the program locations
- Participate and contribute to the NENTAD project reviews on the program as required.
- Provide technical back stopping to teachers, headteachers and partners on the QLE Framework: collaborate with LGEA education managers
- Contribute to intervention design, including building linkages within the education, health, nutrition and livelihood sectors.
- Review and provide input to reports, briefs and other documents.
- Facilitate community engagement in school PTA/SBMC/traditional/religious structures meetings for improved learning outcomes and school level decision making processes
Budget Monitoring responsibility:
- Monitor daily expenditure so as to ensure project budgets are spent within acceptable limits and timelines as per set and approved monthly, quarterly and annual budget forecasts.
- Track budgets to avoid over and under expenditure and most importantly follow donor requirements.
- Take due diligence in ensuring correct coding and verification of expenditure as per financial reports. Officer will review financial reports with support from project Manager and Area Manager to ensure accuracy of reporting.
Coordination and Collaborations:
- Provide coordination of all Education Programmes at State and LGEA levels in the areas of intervention.
- Work closely with the relevant state agencies and parastatals, LGEA, other NGOs and Agencies in the Education sector, Schools, SBMCs, PTAs among others so as to identify areas of collaboration and leverage against state resources so as to maximize impact.
- Advocate for, and support, the development of sustainable, child-friendly and hazard-resistant standards and designs for learning centres, the integration of life skills into both formal and non-formal education, with a particular focus on Disaster Risk Reduction( DRR).
Reporting and documentation:
- Generate timely, consistent and accurate monthly and quarterly Progress reports.
- Actively participate in generation of semi annual reports donor reports demonstrating clear contributing towards overall goals and intended outcomes.
- Participate in and share progress during weekly meetings
- Document key success stories and areas of innovation for sharing on quarterly basis
Resource Acquisition:
- In collaboration with the EiE Coordinator, Education Technical Advisor, partners and LGEA officials, conduct needs assessment to identify gaps in education sector
- Where called upon, contribute in concept and proposal writing efforts
- Continuously, in the course of implementation, indentify gaps and document areas of innovation so as to develop creative and innovative programmes
Partnership:
- Continuously identifying and map potential implementing partners in their operational area and recommend potential partners for assessment where and when required.
- Support and monitor day to day partner implementation, identify capacity gaps and recommend for capacity building where possible.
- Documenting best practices and unique experiences for sharing and learning and field visits.
- Follow up with partner reports and accountabilities.
- Identify partner’s capacity gaps in different areas and share the information with the Line Manager.
- Jointly implement strategic/ key activities with partners
- Monitor and follow up the project partner’s on the activities implemented to ensure that they are in line with the project design and planned project activities.
- Taking partners through the NENTAD goal and objectives, child safeguarding policy and gender tracker to ensure that their plans are contributing to our strategic objectives and key results.
Empowerment and Project Impact:
- Innovatively support children to participate, own and benefit from the project interventions
- Mobilize and facilitate active participation of parents and their communities to participate in planning, monitoring and implementation of community development initiatives and supporting child education
- Build the capacity of children, their parents and the community to collectively engage local leaders on identified issues especially child protection.
- Liaise and follow-up on commitments made by leaders on improvement of the child wellbeing especially the three breakthrough of survive, educate and protect.
Qualifications and Experience
- A minimum of a Degree in Education, Social Work, Social Administration, Psychology, Social Sciences, Development Studies.
- A Post graduate Diploma in Project Planning, Management and Evaluation would be an added advantage
- At least three (3) years experience of working with an International NGO with budget management and monitoring responsibilities.
- At least two (2) years experience with good understanding of Community Education and training skills (Training of Trainers) particularly Non-Formal Education
- Experience of working with local partners and State and Local Government in Education and Child Protection program delivery.
- Excellent report writing skills and experience in generating Donor compliant reports of high quality.
- Ability to speak local language and directly interact with target group will be an added advantage
- Strong analytical skills and strategic planning abilities.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
- Computer literacy and excellent documentation skills are a must.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to intervene with crisis management or troubleshooting as necessary.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Excellent time management and planning capacity
Availability and willingness to work extra hours during times of humanitarian responses.
Job Title: M&E Officer – DFiD EiE Foundation
Locations: Borno and Yobe
Role Purpose
- The MEAL Officer shall take the overall responsibility of operationalizing the MEAL system and SCI MEAL approach in Foundation for the Future Project: Protective inclusive quality education for conflict-affected children in Borno and Yobe.
- The post-holder will be expected to lead on MEAL system implementation including monitoring of program quality, rolling out accountability initiatives, supporting program evaluations and leading on area MEAL budgeting.
- S/he will be expected to closely support the Partner and lead MEAL capacity building of programme staff and partners including the Education cluster needs assessments.
Key Areas of Accountability
- Together with the MEAL Team in North East and in collaboration with the Project Manager, Officers and partners, the MEAL officer will be responsible for establishing and promoting the use of MEAL systems to ensure that the DFiD EiE Foundation for the Future project:
- Is informed on the extent to which both the emergency response and development interventions are affecting the lives of the targeted populations.
- Receives regular, timely and context-specific, meaningful feedback from our community members (who are or are not targeted by our interventions) partners, staff and that feedback effectively informs and signals areas where strategic attention is required.
- There is evidence-based knowledge on the positive and negative impact that both the emergency response and development interventions are having over the communities where SCI works
Program Monitoring, Assessments, Evaluations and Reporting:
- Lead the DFiD EiE Foundation for the Future project team in measuring achievement and progress toward project goals and results as well as development of MEAL systems for the project;
- Lead roll out of a robust accountability strategy and MEAL systems and processes to measure achievement and progress towards achieving project objectives/outcomes and results/outputs against indicators (indicator performance tracker tables, quality checklists, etc.).
- Lead monitoring of project quality using quality bench marks and ensure that findings are shared with relevant stakeholders and explicitly fed back into programme decision making, incorporating accountability and learning.
- Contribute to child-focused and child-led programme implementation, by ensuring children’s participation, reporting back to children, and child-led M&E in the project;
- Maintain a tracker of the project improvement actions bringing to the attention of the Project Manager and the project team key program improvement issues that need action and appropriately sharing them with the Head of MEAL [JM1] in the country Office.
- Support internal and external program/project evaluations as necessary and ensure establishment of project baseline data for all projects;
- Lead the management of information systems and roll out of mobile data collection;
- Lead compilation of data and reporting on, SCI global indicators and total reach reports
Partner Management:
- Contribute to identifying the capacity of present and potential partners in quality programming and ensure that MEAL support is provided;
- Ensure that MEAL aspects of partner implemented components are enforced.
Accountability and Organizational Learning:
- Support the Head of MEAL with learning activities. For instance, support planning of program Review workshops, prepare lessons learnt reports;
- Ensure participation of beneficiaries and children in monitoring and evaluating the project. This includes roll out of Complaints and Response Mechanism (CRM);
- Ensure accountability systems are established engaging beneficiaries and stakeholders in evaluations, impact assessments and research.
Representation and Advocacy:
- Ensure that Save the Children’s work is coordinated with efforts of other agencies and government, and support Interagency Coordination forums, advocating for the specific needs of children. Participate in Interagency coordinated joint MEAL activities (for instance needs assessment);
- Contribute to communications and media work as required, including verifying and ensuring the relevancy of case studies and programme success stories.
Qualifications and Experience
- A minimum of a Degree in Education, Social Work, Social Administration, Psychology, Social Sciences, Development Studies.
- A Post graduate Diploma in Project Planning, Management and Evaluation would be an added advantage
- At least three (3) years experience of working with an International NGO with budget management and monitoring responsibilities.
- At least two (2) years experience with good understanding of Community Education and training skills (Training of Trainers) particularly Non-Formal Education
- Experience of working with local partners and State and Local Government in Education and Child Protection program delivery.
- Excellent report writing skills and experience in generating Donor compliant reports of high quality.
- Ability to speak local language and directly interact with target group will be an added advantage
- Strong analytical skills and strategic planning abilities.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
- Computer literacy and excellent documentation skills are a must.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to intervene with crisis management or troubleshooting as necessary.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Excellent time management and planning capacity
- Availability and willingness to work extra hours during times of humanitarian responses
Job Title: Project Manager – NENTAD EiE
Locations: Borno and Yobe
Locations: Borno and Yobe
Role Purpose
- Reporting directly to the Area Manager[JM1], the jobholder is responsible and accountable for the overall management and implementation of North East Nigeria Transition to Development (NENTAD) programme, new partnership initiation, development and management, programme budgeting, budgetary and financial management, programme and financial reporting, human resources management, and administrative trouble shooting and support within the region.
- Technical programme management and implementation responsibilities include developing project plans, budgets and implementation plans, managing the accomplishment of targeted results and indicators, oversee programme budgets and accounts to ensure adherence to approved budget and work plans, undertaking routine budget monitoring and budget revisions, leading in the definition of M&E plans and indicators, monitoring and supervising sub recipient partners, preparing timely and high quality programme and financial reports, and taking initiatives and actions to ensure that programme implementation is in compliance with all Save the Children and donor requirements, rules and regulations.
- In addition the manager will ensure effective representation liaison between Save the Children and other INGOs, CSOs, Local Authorities and visiting donors and stakeholders at the local and regional level to promote extensive participation and complementarity of Save the Children programme and activities.
- The manager is also responsible for providing technical assistance and appropriate monitoring and evaluation in emergency responses.
Key Areas of Accountability
Project Planning, Implementation and Management:
Project Planning, Implementation and Management:
- The Project Manager leads the kick off meeting and the end of the project meeting, which is due between 3 – 6 months before the end of the project
- Preparing, managing and regularly updating the project activities work plan, procurement plan and financial plan, ensuring timely and quality implementation in compliance with the defined project design, Country Strategy as well as donor guidelines.
- Collaborate with the Area Manager, State and LGS officials to select the areas of implementation.
- Lead the preparation and implementation of the programme based work plans, M&E indicators in accordance with Save the Children and donor guidelines to ensure and guarantee effective programme activities delivery.
- Monitor and oversee the day to day implementation of the programmes and projects to ensure compliance with the agreed work plans and that programme objectives and targets are being realised in line with the funding proposals.
- Lead the expansion and understanding of Save the Children working principles and approaches (partnerships, child participations, child rights programming etc) throughout the programme and follow up to ensure that these approaches are effectively implemented.
- Ensure that all staff, partners and stakeholders implementing Save the Children projects have clear understanding of Save the Children mission, vision and values, goals, priorities and policies and that these are reflected in programme implementation.
- Conduct regular programme review meetings with the relevant partners and stakeholders to enhance information sharing and improve efficiency and effectiveness of programme implementation and operations.
- Initiate and develop alternative mechanisms for optimal implementation, management, monitoring and evaluation of programme activities.
- Maintain high standard of transparency and accountability in the course of programme implementation while ensuring integrity and timeliness of activities implementation in meeting programme objectives, compliance with donors & Save the Children policies.
- Provision of regular operations and implementation updates on programme progress and challenges to allow for timely interventions and corrective actions by management.
- Ensure the timely reviews and adjustments for the programme operational and implementation plans and budgets as may be required from time to time.
Human Resources Management and Development:
- Provide line management and supervision of all the project staff
- Working together with the Area Manager [JM1] and Programme Team to identify learning and development needs of the programme teams and develop specific plans to address the learning needs.
- Support implementation of the Save the Children performance management system, by supporting, supervising and reviewing performance of the NENTAD EiE Project team through.
- Establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance;
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans
- Capacity building of project officer through trainings, coaching, performance management, implementation as well as in learning and reflection events
- Setting and managing staffing targets, performance and priorities
- Collaborate with Country office technical staff to build the technical capacity of staff that work on the NENTAD EiE Project through one-on-one coaching, mentoring, observations on performance and deliverables, promotion of strengths and attention to capacity gaps.
- Conduct monthly project management meetings to enable adequate staff support.
- Support the development of an organizational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
Partnership Development:
- In close collaboration with members of the regional team, provide technical capacity building to partners in the EiE, early recovery, accountability, systems and any other areas of a strategic nature, and support Senior Officers to ensure effective and efficient supervision and monitoring of partners’ implementation of the NENTAD EiE Project and budgets.
- Work with regional technical managers to provide support to Save the Children International partners in planning, budgeting, implementation, monitoring and documentation.
- Participate in partner’s capacity assessment to identify and recommend capacity building needs for the partner
- Provide technical capacity building and support , in implementation and ensure quality control by partners in the NENTAD EiE Project
- Recommend strategic partnership in NENTAD EiE Project areas for consideration by partnership management teams.
- Support partners in linking, networking with other institutions at regional and levels as well as support partners in developing funding proposals to create synergies and enhance sustainability of NENTAD EiE project goals.
- Support partners to develop their competence and capacity in fundraising
- Conduct monthly partner meetings and participate in quarterly partnership monitoring. Develop with the partners detailed work plans and budgets to cover and implement a selected programme.
- Monthly monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance to the programme and partnership agreement and take the necessary actions for any identified deviations; ensure that partner reports and accountabilities are submitted monthly.
- Participate in partner’s capacity assessment to identify potential partners to work with in different areas and share the information with the Line Manager.
- Monthly provide technical capacity building and support, in implementation and ensure quality control by partners during project implementation
- Support partners in linking, networking with other institutions at regional levels as well as support partners in developing funding proposals in collaboration with the project Coordinators
- Monitor monthly partner programme and budget performance and ensure monthly submission of narrative and financial reports by partners as well as 80% budget utilisation.
- Monthly monitor project implementation with the partners and ensure that implementation,
- Support partners in linking, networking with other stakeholders at LGA and Statel level as well as build partner capacity in resource mobilization
- Bi-annually identify institutional capacity building needs for partners and build/ link them to support to strengthen their capacity to address children’s and youth’s issues.
Resource Mobilization:
- Working in collaboration with the Education and other Technical Specialists, engage actively on the review process for the education concept notes, position papers, and proposals.
- Support the process of information gathering and analysis necessary for the development of specific project concept notes and proposals.
Financial Management:
- Have responsibility for project budget control and monitoring to ensure adequate accountability and budget utilization in accordance donor requirements and approved work plans, strategic objectives and Save the Children finance policy and procedures.
- Overseeing the specific budget performance for NENTAD EiE Project to ensure that project implementation is on course and timely as per the work plans. Ensure a monthly budget expenditure of at least 96%.
- Annual planning and budgeting for the project in line with the planning and budgeting guidelines and timelines
- Development of programme and project budgets including the cash transfer plans to guarantee availability of funds for programme implementation at all levels.
- Responsible for monitoring and revising as necessary project budgets and ensuring that funds are used optimally and accounted for in accordance to the funding contracts and agreements.
- Undertaking monthly budget monitoring in order to ensure accuracy of financial reports, manage budget variances, explain variances and propose measures for managing the variances.
- On quarterly basis, review all programme budgets to ensure that budgets are revised and rephrase timely and spent within donors budgets and expenditure guidelines and no-cost extensions/cost extensions are timely requested for.
- Ensure that all financial policies and regulations relating to cash flow management, expenditure controls, cash management, accounting information, advances management as put in place for the management and control of funds are followed by the staff and partners in implementing the different programme activities.
- Support partners and staff in making decisions regarding budget allocations and utilizations and alerting management to any financial mismanagement which may arise in the course of programme implementation.
- Monitor and manage over or under spending in a timely manner in line with standards
- Submit accurate financial reports to the donor on a quarterly, semi-annual and annual basis
- Working with finance team and line manager to ensure timely accountability and accurate financial reporting for the NENTAD EiE Project as per SCI policy and donor requirements.
- Ensure that all budget adjustments are in line with the donor requirements and SC members are informed and approve budgetary changes.
- Develop realistic, detailed plans, budget and proposals with consultation of the community members, children and other key stakeholders.
Programme Monitoring and Reporting:
- Facilitate effective monitoring, evaluation, accountability, learning, documentation and reporting in line with agreed project targets and standards:
- Establish functioning project level M&E system and utilization of the information from the M&E database;
- Up-date the beneficiary database monthly or quarterly
- Develop project quality benchmarks and ensure that the issues in the MEAL Action Tracker are implemented
- Establish and ensure a functional accountability platforms for information sharing and feedback.
- Manage project information, documentation processes, and ensure effective communication of the program/project results.
- Provide monthly reports (progress against planned activities, expense against estimated budget, etc) of project activities to the Regional Area Manager as per agreed schedule.
- Prepare semi-annual and annual reports of project activities (progress against delivery of outputs and achievement of outcomes, etc) to the donors, State and country Office as per agreed schedule.
- Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
- Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
- Ensure Quality and timely delivery of assessments and plans by field projects.
- Submit quality and timely monthly, bi-annual and annual reports.
- Lead the process of developing project baselines and evaluations ToRs, 3 months before the date of effective implementation.
- Support proper documentation of NENTAD EiE Project activities conducted –case studies, best practices and Compile and submit regular progress reports on the planned implementation activities to Line Manager.
- Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
- Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
- Document vital project documents including fund summary, project proposal, M&E plan, monthly, semi-annual and annual reports, reports on activities implemented (approved concept, activity report and attendance lists)
Community Empowerment and Impact:
- Innovatively support children, parents, schools and communities to participate, own and benefit from the project interventions
- Mobilize and facilitate active participation of children, school, parents and leaders to participate in planning, monitoring and implementation of community development initiatives.
- Build the capacity of children, school, parents, communities and leaders to collectively engage local leaders on issues identified.
- Liaise and follow-up on commitments made by leaders on improvement of the youth wellbeing.
- Support functional independent youth advocacy platforms
Communication and Documentation:
- Profile project impact, success stories, most significant change stories, captivating photography
- Document and share best practices and human interest stories
- Manage donor and SC branding and visibility through media visits, sharing reports
Advocacy, Networking and Representation:
- Represent Save the Children externally at Regional, State and LGA levels, Sector Working Groups/meetings, work groups, development forums workshops, and via personal networking.
- Ensuring that the Save the Children programme experience is represented and given recognition at State, LGA and regional meetings and workshops, donor, networks.
- Actively promote and develop advocacy objectives for the NENTAD EiE Project in consultation with the Advocacy Team, Education TAs and Area Manager.
- Network with other Save the Children International interventions in their areas of operation to improve synergy and holistic approach to child support.
- Ensure that the project activities are integrated and recognized in the States and LGAs of operation.
- Ability to adhere to the SC Child Protection Code of Conduct, Security Guidelines, Chronic Illness Policy and ethical principles.
- Bi-annually and annually submit a State specific project progress report on what has been accomplished; highlighting the achievements and learning areas.
- Annually share with the State and LGAs project plans and activity budgets.
- Represent SCI and network on the EiE working group and Basic, Early Childhood education sub theme both formal and informal education to external stakeholders.
Qualifications and Experience
- A minimum of a Bachelor’s Degree in Education, Economics, Social Science or Development studies.
- Experience in Education and safe and EiE programming will be an added advantage.
- Postgraduate training/Advanced Degree in the related field, Social sciences/social works, or Management is an added advantage
- A minimum of eight years working experience in Education related program or protection in Nigeria (preferably with an International NGO).
- Experience in managing a budget of at least US$ 700,000
- Experience of working with local partners and State and Local Government in Education, protection and community based services
- Strong monitoring, evaluation and accountability skills
- Strong management of donor communications and visibility.
- Ability to speak local language and directly interact with target group will be an added advantage
- Strong analytical skills and strategic planning abilities.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
- Computer literacy and excellent documentation skills are a must.
- Availability and willingness to work extra hours during times of humanitarian responses.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to intervene with crisis management or troubleshooting as necessary.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Excellent time management and planning capacity
- Availability and willingness to work extra hours during times of humanitarian responses.
Job Title: Community Mobilization Assistant – NENTAD EiE
Locations: Borno & Yobe
Role Purpose
- The Job Holder will take responsibility for providing support towards the planning, implementation, monitoring and reporting of North East Nigeria Transition to Development (NENTAD) programme to improve children’s learning outcomes (literacy, Numeracy and life skills) and development through the use of evidence- based approaches.
- A combination of adaptable components from SCI Literacy Boost and the QLE Framework are to be used within the already existing approved system and structures including government approved curriculum, medium of instruction among others.
- In fulfillment of the roles, there will be close collaboration with all stakeholders (government, development partners, cross sector networking, members of the sector working group, UN-OCHA, SEMA and the community structures) to ensure that programme goals are achieved and sustained.
- In line with SCI ambition, SDGs and NENTAD goal, inclusion of all children including the girl child and children with disabilities is key in project implementation and monitoring.
- For purposes of ensuring healthy collaboration between the sector’s work and other projects or initiatives in North Eastern region, the EiE Community Mobilization Assistant will actively participate in creating awareness and sensitizing communities on education related demand issues, participate in education-related activities and meetings, and will also seek active collaboration with other players working in the education sector especially at the Local Government Level.
As a member of the EiE Team, the field team, and in line with Save the Children strategy, policies and procedures:
1.) Planning:
- Support the planning efforts at the LGEA and community levels so as to ensure active community engagement and participation in education service delivery in target locations
- Contribute towards efforts to ensure availability of updated budgets, log frames targets, work plans, and reports are timely and accurate.
- Take active role in the roll out of community awareness and sensitization in new projects with staff in consultation with the program officers’ government and other existing community structures in supported LGAs.
- Support assessment of target locations in collaboration with EiE team and state partners
- Support the distribution of teaching and learning materials as required
- Support the identification of locations for siting TLSs
- Support initial and continues engagement with IQS proprietors and Ministry of Religious Affairs for assessments, reporting, monitoring and selection of beneficiaries for the program
- Liaise and collaborate with LGEAs official for direct backup and technical supportive monitoring and mentoring to SBMCs, community based structures, networks, head teachers, government desk officers, teachers, quality assurance officers and other community resource persons engaged in the project.
- Ensure 100% mobilization of target communities in project locations, monitoring and reporting of key results based on project work plans.
2.) Implementation:
- In line with approved monthly, quarterly and annual work plans, support 100% implementation of Education project activities in the area of operation and in accordance with the project proposal, Save the children policies and as per operational guidelines.
- Activate/establish/strengthening community based structures in target locations including Integrated Quranic Schools (IQS) and Non-Formal Learning centers (NF)
- Facilities joint monthly, quarterly or annual planning sessions with LGEAs, IQS and the NF to agree on workplan, implementation and monitoring activities
- Plan and undertake joint community mobilization and awareness raising activities in target locations to ensure effective implementation and ownership
- Engage with the Ministry of Religious affairs for buy in and sustainability of program implementation, monitoring and reporting.
- Support the organization and delivery of capacity building session in target locations
- Work with project officers to ensure that key lessons from the project are captured and shared or disseminated to wider audience in project states as appropriate
- Identify critical project gaps and vulnerabilities, and clarify roles, responsibilities and accountabilities to effectively address those gaps exploring local solutions
- Adhere to implementation guidelines by ensuring that inclusion, gender and disability knowledge and awareness is created in target locations/are mainstreamed to address SC Commitments for Children in Emergencies, and reflect good practice in emergency education responses leaving no one behind.
a.) Roll-out of the Project Monitoring, Evaluation, Accountability and Learning:
- Support the implementation of the gender tracker, accountability and learning framework for the project
- Contribute towards filling of the monthly activity target tracker and quarterly Indicator Performance Tracking Table Tracker
- Identify areas for capacity building and follow-up on implementation of action plans in collaboration with government partners and other sector interventions
- Contribute to documenting best practices and most significant change stories
- Conduct periodic /regular meetings with stakeholders including community leaders, SBMCs, CBMC, women and children groups
- Engagement of beneficiaries in all stages of programme cycle – assessment, design, implementation and maintenance at the LGEAs and community levels.
- lead regular monitoring of project activities in the respective schools and communities and follow up in implementation of planned tasks, activities and agreed actions in the work plans.
- In collaboration with MEAL Officer, support proper documentation of the project activities conducted – case studies, best practices and unique experiences for sharing and learning to Line Manager.
- Regularly monitor and mentor SBMCs, community based structures engaged in the project locations
- Contribute to monthly reports (progress against planned activities, expense against estimated budget) of project activities to the line manager as per agreed schedule.
- Participate in the preparation of semi-annual and annual work plans and reports on project interventions
- Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
- Participate in weekly up-date meetings and as directed by the Field Manager and Technical Adviser
b.) Technical Support and back-stopping:
- Coordinate LGEA planning and implementation of the program locations
- Participate and contribute to the NENTAD project reviews on the program as required.
- Contribute to intervention design, including building linkages within the education, health, nutrition and livelihood sectors.
- Provide input to reports, briefs and other documents as necessary.
- Provide quality support and facilitate community engagement in school PTA/SBMC/traditional/religious structures meetings for improved learning outcomes and school level decision making processes
- Promote women and children especially girls and those affected with disability participation in program delivery and reporting
3.) Budget Monitoring responsibility:
- Monitor training schedule and attendance so as to ensure efficient and timely delivery.
- Work with logistics and admin to ensure effective implementation of capacity building activities and field monitoring of activities are efficiently carried out.
- Take due diligence in ensuring correct attendance list, coding and verification of participants as per expenditure aligned with approved workplans.
a.) Coordination and Collaborations:
- Provide coordination of all community activities in consultation with the program officers at State, LGEA and school levels in the areas of intervention.
- Work closely with the relevant state agencies and parastatals, LGEA, other NGOs and Agencies in the Education sector, Schools, SBMCs, PTAs among others so as to identify areas of collaboration and leverage against state resources so as to maximize impact.
- Advocate for, and support, the development of sustainable, child-friendly and hazard-resistant standards and designs for learning centres, the integration of life skills into both formal and non-formal education, with a particular focus on Disaster Risk Reduction( DRR)
b.) Reporting and documentation:
- Generate timely, consistent and accurate monthly and quarterly progress reports.
- Participate in and share progress during weekly meetings
- Document key success stories and areas of innovation for sharing on quarterly basis
c.) Resource acquisition:
- In collaboration with the EiE Coordinator, Education Technical Advisor, Program Officer, partners, LGEA officials and communities conduct needs assessment to identify gaps in education sector
d.) Partnership:
- Continuously identifying and map community based structures in the operational areas as part of building partnerships and brokering relationships for improved service delivery
- Support and mentor community based implementation, identify capacity gaps and recommend for capacity building where possible.
- Jointly document best practices and unique experiences with government LGEA officials for sharing and learning and field visits.
- Identify partner’s capacity gaps in different areas and share the information with the Line Manager.
e.) Empowerment and Project Impact:
- Innovatively support children to participate, own and benefit from the project interventions
- Mobilize and facilitate active participation of parents and their communities to participate in planning, monitoring and implementation of community development initiatives and supporting child education
- Build the capacity of children, their parents and the community to collectively engage local leaders on identified issues especially child protection
- Liaise and follow-up on commitments made by leaders on improvement of the child well-being especially the three breakthrough of survive, educate and protect.
Qualifications and Experience
- A minimum of a Degree in Education, Social Work, Social Administration, Psychology, Social Sciences, Development Studies.
- A Post graduate Diploma in Project Planning, Management and Evaluation would be an added advantage
- At least three (3) years experience of working with an International NGO with budget management and monitoring responsibilities.
- At least two (2) years experience with good understanding of Community Education and training skills (Training of Trainers) particularly Non-Formal Education
- Experience of working with local partners and State and Local Government in Education and Child Protection program delivery.
- Excellent report writing skills and experience in generating Donor compliant reports of high quality.
- Ability to speak local language and directly interact with target group will be an added advantage
- Strong analytical skills and strategic planning abilities.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
- Computer literacy and excellent documentation skills are a must.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to intervene with crisis management or troubleshooting as necessary.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Excellent time management and planning capacity
- Availability and willingness to work extra hours during times of humanitarian responses.
How to Apply
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