Employment Opportunities at Salient Humanitarian Organisation

Job Title: Warehouse Data Officer

Location: Bama, Borno State – North East Nigeria (100% field)
Starting date: 1st September, 2020
Duration of contract: 4 month (Extendable)
Reporting to: Common Warehouse Project Manager
Dependents: No

General Context of the Project

• The armed opposition insurgency started in 2009 and Maiduguri was the epicentre of the armed conflict.
• The armed conflict later spread to all twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria.
• The conflict took an international dimension as it spread to the neighbouring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers.
• The Armed Opposition Group (AOG) has been killing people in both rural and urban centres in their quest to form a hairline Islamic State in the north east of Nigeria.
• A high number of towns and cities have been burned and destroyed. Social services and amenities have also been destroyed and are now non-existent.
• Agricultural activities which used to be the source of food security and livelihoods among the rural communities of the North East are no longer existent.
• Joint military operations by Cameroun, Nigeria, Chad and Niger have resulted in the liberation of 15 LGAs.

Tasks and Responsibilities

• Within the scope of SALIENT HUMANITARIAN ORGANISATIONТs Common Warehouse Storage project, funded by WFP;
• The WH Data Collection & Storage Officer would responsible under overall supervision of WH In- charge to the common Warehouse activities, assessment & analysis related data implemented within the framework of the project plans, ensuring that they are delivered following the proposal text agreed upon with the donor, and that these activities are achieving timely results.
• During absence of WH Incharge, position will be wholly accountable for given activities under direct supervision of Project Lead

Specifically:

• Understand, implement and / or maintain standard SALIENT HUMANITARIAN ORGANISATION inventory management policies and procedure;
• Provide information and logistics support to partners and warehouse staff where necessary;
• Responsible for data keeping/documentation at all times. Take lead in data tracking of all partners using the storage facility.
• Responsible for documentation of all receipt and dispatch (received notes/Delivery note/Stock transfer sheet/Waybills) are complete and archived in compliance with
• SALIENT HUMANITARIAN ORGANISATION standards (scan documents and archive digital versions on computer) both soft and hard copies.
• Ensure the maintenance of warehouse and other relevant document.
• Update as per SALIENT HUMANITARIAN ORGANISATION requirements, the asset register, Asset inventory list and expendable store inventory list and produce timely reports as requested by the warehouse in-charge and in relation to WFP standard of operations (SOPs).
• Support in preparing and sending to the warehouse and supply chain coordinator the stock report on a monthly basis.
• Develop new data collection and data analysis tools, including efficient data capturing forms.
• Cargo tracking on RITA software with the warehouse in- charge and proper takeover in his absence.
• Perform any other task as assigned by the supervisor.
• Maintain physical and digital records according to standard guidelines considering: update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Filling of waybills, consignment reports, labourers pay sheet as well as any relevant document for proper record keeping and documentation.
• Compile data of which actors are in location, what type of activities they do;
• Put together data of Partners contact list (MoU contact & actual contact)
• Collect accurate data for generator usage
• Effectively communicate the status, value, and importance of data collection to staff.
• Prepare and deliver weekly/monthly/mid term / final data reports;
• Keep and share the record of visitor: suggestions – comments – complains
• Take record of car data
• Take minutes of internal/external meetings and keep record
• Archive every day problems / challenges with the solutions given or suggested
• Create and maintain databases and spreadsheets that meet operational requirements.
• Assist in developing the project data collection plan including monitoring and evaluation tools
• Support the project manager to compile data and present quality statistics that meet user needs and contribute to decision making;
• Keeping the data as up to date as possible;
• Offer IT support and training to SALIENT HUMANITARIAN ORGANISATION staff in Bama / Banki
• IT focal point in Bama/Banki

Required Qualification/experience

• Bachelor’s Degree in Information Technology or Computer Science;;
• Minimum of 3 years experience in Logistics;
• Advance knowledge of Microsoft Office products, including Excel and Word;
• Experience in working in complex and volatile contexts;
• Technical in Warehousing management (ware house management);
• Documented results related to the positionТs responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral including local language;
• Capacity to adapt to basic living conditions, patience;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills; Minimum one year work experience with international/national NGOs and/or local authorities in the Nigerian context;
• Strong listening and empathy skills, as well as commitment to supporting women and children survivors/ at risk;
• Ability and motivation to work well with local authorities, local leaders and local community;
• Computer literate (Word and Excel);
• Willing to work extra hours and available at the weekend for emergency cases.

Brief Conditions

• Salient Humanitarian Organisation reserve right to transfer position as per need / project demand any time during the project. Position will be based in Bama
• Staff will responsible to manage for his/her own accommodation / food;
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• No TA/DA will be provided for the field work appointed to work for;
• Salient reserve the right to close the application before deadline, if the required number of candidates is attained.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract;

Job Title: Common Warehouse Officer (Liaison, Partnership)

Location: Bama, Borno State – North East Nigeria (100% field)
Starting date: 1st September 2020
Duration of contract: 4 month (Extendable)
Reporting to: Warehouse Project Manager
Dependents: No

General Context of the Project

• The armed opposition insurgency started in 2009 and Maiduguri was the epicentre of the armed conflict. The armed conflict later spread to all twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria.
• The conflict took an international dimension as it spread to the neighbouring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers.
• The Armed Opposition Group (AOG) has been killing people in both rural and urban centres in their quest to form a hairline Islamic State in the north east of Nigeria. A high number of towns and cities have been burned and destroyed. Social services and amenities have also been destroyed and are now non-existent. Agricultural activities which used to be the source of food security and livelihoods among the rural communities of the North East are no longer existent. Joint military operations by Cameroun, Nigeria, Chad and Niger have resulted in the liberation of 15 LGAs.

Tasks and Responsibilities

• Within the scope of SALIENT HUMANITARIAN ORGANIZATIONТ’s Common Warehouse Storage project, funded by WFP, The Warehouse Officer will be responsible to providing overall logistic services;
• Specifically, to provide space for temporary storage to address a lack of available capacity in project area under directs supervision of warehouse In-charge at Bama in Borno State

Specifically:

• Support the WH Project Manager with the day-to-day operational requirements for the Common WH in close collaboration with data officer;
• Perform any other task as might be required by the supervisor.
• Understand, implement, produce and / or maintain standard SALIENT HUMANITARIAN ORGANIZATION inventory management policies and procedures.
• Ensure physical confirmation of weight, volume and quantity of new consignments at the point of reception;
• Ensure update of physical weights, volume and quantity of new consignments on RITA at all times;
• Supervise, train and monitor warehouse casual labourers as required at all times;
• Support in managing and documenting the receipt, handling, storage, release and reporting of goods through the warehouse In-Charge.
• Ensure that all dispatch and receipt documents (Receive Note/Delivery Note / Stock Transfer Sheet / Waybills) are complete and archived in compliance with SALIENT HUMANITARIAN ORGANIZATION standards (scan documents and archive digital versions)
• Implement daily activities in the warehouse in accordance with Logistics Sector SOPs and quality standards
• Manage a schedule for receipt and dispatch of goods from/to Service Users (Partner NGOs in Banki / Bama)
• Manage stocks according to standard guidelines considering: individual requests / consignments per
• Service User; verification on Units of Measure (UoM) for handling (Bags, Bales, Boxes, etcetera), and reporting (metric tons, kilograms, cubic meters); proper documentation for all transactions (request, receipt, release), and warehouse management (stock cards, register of damages/losses).
• Maintain physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request / consignment per Service User.
• Ensure the maintenance / security of warehouse and assets.
• Ensure timely repair and maintenance of the warehouse.
• Update as per SALIENT HUMANITARIAN ORGANIZATION requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the warehouse in-charge and in relation to donor standard of operations (SOPs);
• Ensure the recruitment, attendance follow up and payment of daily workers for logistics needs;
• Prepare and send to the WH and supply chain coordinator the stock report on a monthly basis during absence of the Warehouse In-charge.
• Report immediately on any discrepancies or theft noticed on any items
• Any other tasks as assigned by Supervisor.
• Keep an accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse register or stock cards both using WFP standards.
• Prioritize dispatch needs in conjunction with all NGO partners.
• Ensuring the efficient flow of products in and out of the facility, optimizing the space, and maintaining proper control and accountability for goods at all times.
• Support in planning the warehouse layout and space in the most operational way for reception, storage, preparation and delivery of the goods.
• Monitor security of partners’ storage and supplies.
• Ensure all releases / damages / losses are recorded on stock / bin cards and with appropriate transaction-specific documentation (Release Order Form, Goods Received Note, etc.)
• Receive completed store’s release forms and prepare the goods for issuance in accordance with WFP store release procedures.
• Liaise with various Partners on ground in receiving and dispatch of goods.
• Support in ensuring information of Service Users, upon acceptance for all new requests of the schedule for delivery of goods and receipt into the Logistics Sector Common Warehouse. All changes to the schedule initiated by SALIENT HUMANITARIAN ORGANIZATION will be communicated to Service Users in a timely way.
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items) in the absence of warehouse in-charge
• Ensure that all warehouse activities are conducted in accordance with processes and procedures, quality management systems, dangerous goods regulations and industry best practices.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Warehouse In-charge in a timely manner.
• Prepares updates on inventory levels and communicates essential information to the warehouse In- charge on a regular basis.
• Manage partners request promptly and resolve issues quickly.
• Ensure that control mechanisms are in place for warehouse and have approved list of staff that can enter the warehouse.
• And any other assigned duties by the Project Lead

Required Qualification / Experience

• Bachelor’s Degree in Management Science or related;
• Minimum of 3 years experience in Logistics;
• Advance knowledge of Microsoft Office products, including Excel and Word;
• Experience in working in complex and volatile contexts;
• Technical in Warehousing management (warehouse management);
• Documented results related to the positionТs responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral including local language;
• Capacity to adapt to basic living conditions, patience;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills; Minimum one-year work experience with international / national NGOs and / or local authorities in the Nigerian context;
• Strong listening and empathy skills, as well as commitment to supporting women and children survivors / at risk;
• Ability and motivation to work well with local authorities, local leaders and local community;
• Computer literate (Word and Excel);
• Willing to work extra hours and available at the weekend for emergency cases.

Brief Conditions

• Salient Humanitarian Organisation reserve right to transfer position as per need / project demand any time during the project. Position will be based in Bama
• Staff will responsible to manage for his / her own accommodation / food;
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• No TA /DA will be provided for the fieldwork appointed to work for;
• Salient reserve the right to close the application before the deadline, if the required number of candidates is attained.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract;

Job Title: Common Warehouse Project Manager

Location: Bama, Borno

Terms of Reference

• Job Title: Warehouse Project Manager (for WFP Log Sector Common Storage Hub)
• Duty Station: (Maiduguri/Bama base), Borno state, North East Nigeria
• Starting date: 1st September, 2020
• Duration of Contract: 4 Months (Extendable)
• Reporting to: Project Coordinator/Executive Director
• Dependents: Yes

General Context of the Project

• The armed opposition insurgency started in 2009 and Maiduguri was the epicentre of the armed conflict
• The armed conflict later spread to all twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria. The conflict took an international dimension as it spread to the neighbouring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers
• The Armed Opposition Group (AOG) has been killing people in both rural and urban centres in their quest to form a hairline Islamic State in the north east of Nigeria. A high number of towns and cities have been burned and destroyed. Social services and amenities have also been destroyed and are now non-existent
• Agricultural activities which used to be the source of food security and livelihoods among the rural communities of the North East are no longer existent. Joint military operations by Cameroun, Nigeria, Chad and Niger have resulted in the liberation of 15 LGAs.

Tasks and Responsibilities

• The Warehouse Manager ensures that general warehousing activities are properly carried out for all products family (e.g. economic security, water and habitat, medical or communication) in line with WFPТs standard operating procedures (SOPs)
• S/he organizes and plans the warehouse’s activities.

Specifically, S/he:

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.
• Supervise and manage all warehouse staff (daily workers).
• Prevent hazards to warehouse staff due to handling of cutting tools, slipping, falling of goods.
• Ensure the security of the warehouse by locking the medical warehouse whenever there is no activity.
• Control access to the warehouse of all personnel and to ensure that only authorized consignments leave the warehouse with appropriate documentation.
• Responsible for the maintenance of the warehouse as well as its in fractures.
• Informing the Logistics Manager of all arriving consignments.
• Ensuring proper storage of all goods protecting them adequately from heat and ensuring that goods are not stored directly on the ground.
• Maintain and update warehouse records and files.
• Ensure a complete stocktaking at the end of every month.
• Manage Daily Labour to guarantee full operational capacity is maintained.
• Maintain physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Ensure the maintenance of warehouse and any other relevant document.
• Update as per Salient requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the Warehouse manager and in relation to WFP standard of operations (SOPs).
• Ensure the recruitment, attendance follow up and payment of daily workers for logistics needs
• Supervise the team of warehouse assistant and daily workers on daily basis for all warehouse related activities
• Prepare and send to the Warehouse Manager the stock report on a monthly basis;
• Immediate report on any discrepancies or theft noticed on any items
• Keep an accurate and up-to-date record of the store contents, inward and outward movement of goods in the warehouse register or stock cards both using WFP standards.
• Ensuring the efficient flow of products in and out of the facility, optimizing the space, and maintaining proper control and accountability for goods at all times.
• Plan the warehouse layout and space in the most operational way for reception, storage, preparation and delivery of the goods
• Liaise and maintain timely communications with relevant stakeholders to ensure the timely and efficient receipt and dispatch of goods depending on an organized mechanism
• Ensure all releases / damages / losses are recorded on stock / bin cards and with appropriate transaction-specific documentation (Release Order Form, Goods Received Note, etc.)
• Receive completed storeТs release forms and prepare the goods for issuance in accordance with WFP store release procedures.
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• On a monthly basis, work with the partners to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Conduct routine inventory inspection and submit report to the Warehouse Manager in a timely manner.

Required Profile / Experience

• Degree / HND / ND in Social Sciences or any related course;
• Minimum of 4 years of experience from a project implementation position in a humanitarian / recovery context;
• 1-3 years in same field of activity
• Excellent oral and written English communication skills
• PC literate: Microsoft office
• Rigor and method
• Flexibility, availability, able to work independently and sense of initiative
• Ability to work independently and sense of initiative
• Capacity to integrate the Salient logistic procedures.
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills.

Brief Conditions

• Salient Humanitarian Organisation reserve right to transfer position as per need / project demand any time during the project. Position will be based in Bama
• Staff will responsible to manage for his/her own accommodation / food;
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• No TA / DA will be provided for the field work appointed to work for;
• Salient reserve the right to close the application before deadline, if the required number of candidates is attained.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract.