Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some it’s partners. Save the Children International (SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of Neonatal Medicine (NISONM). Society of Gynecology and Obstetrics of Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives (NANNM), will be implementing a USAID funded global cooperative agreement called the Maternal and Child Survival Program (MCSP). The program’s goal is to contribute significantly to ending preventable maternal and child deaths (EPMCD) in Nigeria. The five year project which started in October 2014 will end in September 2019 and will be implemented in Kogi and Ebonyi States of Nigeria.
Jhpiego hereby invites applications from highly resourceful, experienced and dynamic professionals for the vacant position below:
Job Title: Executive Officer
Location: Abuja Office
Reports To: Country Director
Overview
The Executive Officer will work closely with the Country Director and its management team to provide support for top level management.
S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travel and correspondence, and scheduling meetings.
The Executive Officer will enhance the Country Director’s effectiveness by providing information management as well as representing the Country Director to others.
Responsibilities
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and deal with any followup action.
Maintains confidence and protects operations by keeping information confidential.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Produce reports, presentations and briefs for office of the Country Director.
Contributes to team effort by accomplishing related results as needed.
Undertake any other duties as maybe required commensurate with the level of the post.
Required Qualifications
Bachelor’s Degree in Social/Behavioral Sciences, Public Administration and Health related courses. Masters in any of this related field will be an added advantage.
A minimum of 5-6 years’ strong experience in similar position within the INGO / private sector.
Membership of Chartered Institute of Administrators added advantage.
Knowledge, Skills and Abilities:
Strong time management, planning and organizational skills.
Strong interpersonal skills with a pleasant personality.
Discretion and confidentiality.
Ability to multitask and prioritize daily workload.
Proficiency in English.
Strong verbal and written communications skills.
Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
Demonstrated expertise working with management teams.
Critical thinking and problem-solving.
Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:
Model the mission and values stated above
Participate in the business development processes
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.
Job Title: Program AssistantLocations
: Abuja,Adamawa and Ebonyi
Reports To: Director of Programs for Abuja, Project Manager for Adamawa and State Team Leader for Ebonyi
Slot: 3
Summary / Scope of WorkThe Program Assistant (PA) will provide day-to-day support for project and office operations to ensure smooth running of all programmatic functions of the project in the assigned state.
The Program Assistant will help manage the administrative, financial, logistical and programmatic tasks required for jhplego programs.
This includes assisting with program administration Including scheduling meetings, preparation or editing of program reports, and power point presentations.
Responsibilities
The PA will work with Finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.
The PA will maintain files and support the dissemination of project information among the project team and schedule and support visitors and meetings
S/he will assist with drafting, editing and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.
S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
Provide administrative support in the design, implementation and monitoring of project activities.
Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
Responsible for recording and disseminating program meeting minutes.
Ensure that required technical and administrative reports are submitted in a timely way.
Assist with organization of meetings, field visits, and other activities.
Assist with maintaining the management calendar and keeping it up-to-date.
Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
Assist in preparation of monthly, quarterly and annual work plans.
Assist with other programmatic and administrative duties as required.
Required Qualifications
Bachelor’s Degree in Business Administration, Public Health or related field, or equivalent job experience.
2-3 years’ of experience in programmatic support of international health projects.
Experience in similar position Is highly required.
Knowledge, Skills and Abilities:
A broad variety of programmatic, administrative, financial, and computer skills (including WordAccess, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning,
Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures.
Proven track record of working with a project team composed of technical experts, program, and finance staff.
Fluency in verbal,written and interpersonal communication in English.
Fluency in any local language in the project State will be an advantage.
Proficiency in writing and editing letters, reports, and documents.
Ability to coordinate information and logistics for programs and activities.
Good team player.
Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level health professionals, donors, universities and other partners.
Comfortable with a team approach to programming and the ability to manage several major activities simultaneously.
Ability to work in a complex environment with multiple tasks, short deadlines and Intense pressure to perform.
Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:
Model the mission and values stated above
Participate in the business development processes
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.
Job Title: Finance and Operations Director
Location: Abuja
Department: Global Programs
Position Reports To: Country Director
Positions Supervised: Senior Finance Manager & Senior Administration Manager
Overview
The proposed Finance and Operations Director will be overseeing all financial and operational matters within the finance department for Jhpiogo Nigeria, including managing financial systems, developing budget for programs, generating financial reports, tracking expenses, administering subawards, managing finance and operational issues and supporting finance staff from regional offices.
S/He will be the point person to ensure that the Nigeria office finance systems are well established and meet Jhpiego standards, donor requirements and well as local laws and regulations.
As a member of the senior management team s/he will contribute to the Country Office’s strategic leadership.
The Finance and Operations Director will ensure compliance with Jhpiego and Johns Hopkins University operational policies and regulations, as well as compliance with all donor rules and regulations.
The successful candidate will serve as the primary finance and operations liaison with the Jhpiego Baltimore office and other partners in the Nigeria country program.
As a member of the senior management team the Finance and Operations Director will contribute to the Country Office’s strategic leadership.
Additionally, the Finance and Operations Director will develop, implement and strengthen Jhpiego’s in-country financial and operational processes.
Responsibilities
Oversee overall financial system implementation including controls and standards.
Review and maintain strong system of internal controls to ensure accurate financial reporting.
Monitor and adapt in-country financial system to optimize financial transaction processing and required financial reporting.
Supervise Senior Finance Managers on financial/accounting aspects of their work.
Review monthly financial reports submitted to Baltimore office.
In collaboration with Baltimore and program staff helps draft, review and/or administer Jhpiego sub- agreements. Also reviews all in-country Jhpiego-issued contracts, leases and MOUs.
Reviews and provides feedback on award documents, modification and other binding documents issued by others to Jhpiego.
As part of the senior management team for the Nigeria office provide advice, guidance, feedback and leadership on overall management issues related to the Nigeria office.
Work closely with the Country Director and other senior program staff to improve on overall financial and operational management support to Nigeria staff and programs.
Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and addressed; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets effectively.
Prepare any budget revisions and projections and respond to any external questions from donors and/or internal questions from within jhpiego’s management structure.
Prepare quarterly reports, pipeline, projections, consolidated annual fiscal report, and any other financial reports as required by donors and/or management
Oversee procurement office and ensure that Jhpiego procurement policies are followed.
Maintain asset and stores inventories and controls over the life of the project (i.e. IT equipment, furnishings, etc,),
Oversee transport allocation and vehicle fleet management system to ensure adequate utilization and control of vehicles and fuel management,
Prepare and revise finance and operation guidelines in order that they adhere to jhpiego and donors requirements; oversee implementation of changes/improvements in procedures.
Supervise operations and finance/accounting staff
Manage and evaluate staff as necessary to ensure program success and oversee staff capacity-building
Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations.
Ensure regular monitoring of all sub-awardees and ensure timely monthly reporting.
Support relevant colleagues with office management and security planning.
Identify and communicate compliance and risk issues to the Country Director, Jhpiego Baltimore staff and Project Directors (as required).
Provide overall guidance and support in resolving compliance Issues noted, Work with the Country Director to proactively identify and manage risk for the Nigeria office.
Work with Baltimore office in standardization and roll out of compliance training in other Jhpiego country offices.
Regularly review recommendations by the JHU internal auditors, internal control review teams, external auditors and donors and ensure follow-up action is taken on gaps noted.
Capacity building develop a capacity building plan with milestone to each for key finance and admin staff conduct on the job training and coaching as well as formative supervision.
Support Jhpiego different project office start-up activities, including supporting human resource colleagues with staff hiring and on boarding and establishment of office setup and operations
Qualifications and Experience
Master’s Degree in Accounting, Finance, Business Management with CPA qualification or equivalent.
The candidate must have strong demonstrated leadership qualities, depth and breadth of technical and management expertise and experience, and strong Interpersonal, writing, and oral presentation skills,
A minimum of 10 years’ experience in the management of programs funded by the U.S. Government, including experience managing finances for USAID-funded projects, or other donors.
In-depth knowledge of USAID financial management rules and regulations.
Demonstrated strong analytical and financial analysis skills.
Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
Proven ability to prepare budgets and donor financial reports.
Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
Two years of experience living or working in a developing country is also desirable.
Ability to travel nationally and internationally.
A team player accustomed to building team capacity and delegation.
Self-management is necessary (i.e. motivation, dealing with pressure, adaptability).
Ability to handle a variety of assignments sometimes under pressure of deadlines,
Trustworthy, cooperative, hardworking, flexible & dependable.
Knowledge (Functional or Technical):
Knowledge of development, establishment, and Implementation of financial, administrative, and logistic support systems to international development projects.
Familiarity with U.S. Government cost principles and regulations under 2 CFR 200 Uniform guidance.
Knowledge of budgeting, procurement, transport and fleet management and other administrative practices.
Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:
Model the mission and values stated above
Participate in the business development processes
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.
Job Title: Safety & Security Manager
Location: Abuja Office
Position Reports To: Country Director.
OverviewThe Safety & Security Manager oversees the safety & security aspects of jhpiego’s projects funded by US government and private foundations.
S/he ensures to implement Jhpiego safety & security protocols aimed at minimizing potential risks to staff safety and security.
S/he will continuously assess the safety / security environment and devise risk reduction measures as needed in coordination with Country Director (CD).
S/he will routinely assess field offices for their safety/ security requirements and make necessary arrangements in coordination with related, accordingly.
Responsibilities
Assisting the CD in establishing an effective Safety Security and Emergency Management Team (SSEMT)/Local Incident Management Team(LIMT);
Communicating the membership and function of the Safety Security and Emergency Management Team /LIMT to all stakeholders;
Develop, review and ensure effective implementation of the jhpiego Nigeria Security Management Plans including a security plan in assigned offices, together with key staff
Prepare timely security updates, based on Information from internal and external sources including the US Government,to support policy and procedure reviews as well as to mitigate risks to programming.
Monitor implementation of safety and security protocols and promptly advise the CD of any non compliance and/or concerns/issues.
Undertake regular site assessments of jhpiego properties and implementation areas, communications equipment and options; report on findings and implement necessary improvements under the guidance.
Ensure adequate supply and maintenance of necessary safety and security-related equipment at all offices and international staff residences.
Under the supervision of CD, develop and implement a regular process of review and revision of security plans, policies, protocols, procedures & standard operating procedures, etc. in collaboration with RSM Consulting (or jhpiego’s security contractor).
Maintain regular contact with other agency security focal points, including NGOs, UN, USAI D and local authorities related to security issues and concerns especially in program implementation areas.
Under the direction of CD, provide direct support and advice on response related to safety/security incident to all staff of jhplego – Nigeria.
Provide bi- weekly security assessment and share with the senior management team. Update rest of staff members in monthly all staff meeting.
Provide safety and security orientation for all new staff, short term technical assistance, expats staff/ visitor/ guests and update training for existing staff.
Maintain an updated Jhpiego staff contact list and security notification tree and test the tree on a regular basis.
Conduct regular site visits to state offices and field sites to assess safety/security arrangements.
Implement and ensure effective monitoring of a personnel and vehicle tracking system in each office.
Ensure implementation of incident tracking and reporting protocols, with key stakeholders.
Conduct routine crisis management exercises for all staff and management.
Conduct regular mock drills in all offices (e.g. fire drill, evacuation, etc.)
Maintain confidentiality, impartiality and neutrality being a member of extended senior management team.
Be readily available at all times to the Country Director and field staff to advice on security developments.
Maintaining all records of crisis events and consolidating these at the ‘End point” of the event.
Performs any other task as assigned by CD.
Qualifications and Requirements
Bachelor/ graduate degree in relevant field.
6-7 years field experience in safety and security with a humanitarian or development non-governmental organization.
Extensive experience in setting up and managing safety and security systems and protocols and provide training to staff and partners.
Excellent negotiation and representation skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
Good context analysis skills.
Effective skills in coordination, organization and prioritization as well as in Microsoft Office applications.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively with team members.
Proven ability to work and solve problems independently without direct supervision.
Experience living and/or working in Nigeria, and experience in the central Nigeria preferred.
Fluent in English and conversant in native languages (Igala, Ebira, Okun, lgbo and Yoruba preferred)
Preferred:
Working experience with an International NGO, UN or other donor of development sector.
Special Notice
All staff members of jhpiego, regardless of the level of their responsibilities are expected to:
Model the mission and values stated above
Participate in the business development processes
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives
Deadline: 22nd June, 2017.
How to Apply
Interested candidates should submit an Application letter and a CV as one single word document to: ng-recruitment@jhpiego.org The title/subject of your email and application should be the position you have applied for.
Note: Only shortlisted candidates will receive an invitation for an Interview. Please note that any successful candidate will be subject to a pre-employment background investigation.
Leave a Reply