Ongoing recruitment at Josmol Consult

Job Title: Office Secretary / PA to CEO

Location: Ikeja, Lagos

Details
CEO requires a highly organized assistant with a strong degree level education and intelligence. The assistant will double as “Office Secretary” with main duties including:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
• Coordinates meetings and strategic activities.
• Assisting with documents, plans, paperwork and decision making
• Invoice administration
• Writing of emails
• Administration of company outreach
• Payroll administration
• Answering of main office phone and directing calls as appropriate
• Dealing with and responding to general email enquiries received
• In general, high level assisting of day to day duties.

You will work closely on a day to day basis with the CEO and in part the COO & CTO where necessary in the delivery of company objectives — these can range from administration, financial, marketing, sales and general emails / contact / phone calls.

Administrative Duties:

• Scheduling
• Maintaining stock and ordering supplies
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary

Essential Skills & Requirements

• Candidates should possess a degree qualification
• Strong experience as a Personal Assistant (preferred)
• Previous experience as a Personal Assistant to CEO or board directors
• Highly organized
• Ability to stay late occasionally
• Self-sufficient
• Excellent communication skills
• Able to multi-task
• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• The ability to be proactive and take the initiative
• Tact and diplomacy
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Ability to organize own workload and good time management skills
• Ability to work well under pressure
• Attention to detail is essential
• Strong admin background & Experience of working within a similar role is a plus.

Experience:

• Receptionist/Secretary: 2 years (Preferred)

Job Title: Marketing & Growth Officer

Location: Ikeja, Lagos

Applicants should meet the following criteria

• Good influencing skills and ability to engage and manage stakeholders
• Knowledge of marketing communications mix and promotional material development
• Strong project management skills
• Good analytical skills and verbal/ written communication skills
• Team working
• Problem-solving
• Successful applicant must be confident to communicate with all levels of stakeholders

Duties of this Role include

• Write copy for press and online articles from interviews undertaken with key internal and external partners.
• Build strong relationships with external media partners.
• Maximise content opportunities across all potential platforms including media partners and other distribution outlets to ensure that content is as wide-reaching as possible.
• Understand key audience segments and get to know the content types and messaging required to engage with these groups.
• Work with line manager to develop and implement a robust communication plan. Ensuring that all activity is delivered as part of an integrated channel approach (online, offline and live).
• Work with Marketing colleagues to distribute the right content for the right audience groups in order to drive an increase in event registrations.
• To coordinate all PR content (online, offline, live) working closely with the marketing and other internal teams or external agencies if appropriate.
• Evaluate and report on all activity making sure that it is customer and industry insight-driven at all times.
• Promote and embed excellent customer service across College.

Key Person Specification Requirements:

• Degree or equivalent.
• Minimum of 1-year experience.
• Evidence of ongoing professional development.
• Good understanding of writing, editing and publishing social media content.
• Understanding of equality, diversity and inclusion in work and the learning environment.
• Excellent knowledge of safeguarding procedures.
• Ability to develop positive working relationships.
• Experience of working in a learning support capacity.

Job Title: General Manager – Operations

Location: Ikeja, Lagos

Requirements
Applicants should meet the following criteria:

• Educated to at least first-degree level or equivalent, including experience, preferably in a business discipline
• Minimum of 4 years experience.
• Proven leadership experience, running a diverse workforce, including performance management as well as coaching, engaging and motivating teams.
• Experience of managing a business with a mixture of employees.
• Experience in change management, operational excellence and continuous process improvement.
• Proactive attitude to innovation and its impact on the business.
• Ability to delegate to ensure all priorities are met, also ensuring the development of the team to support the growing business.
• Must possess a strong ability to communicate (written and oral) effectively with colleagues and clients with great attention to detail.
• Knowledge of the certification, inspection, testing and consultancy sector desirable.
• Understanding of operating a business within a regulatory environment.
• Focused on coaching and encouraging the best from colleagues, in line with creating a great working environment.
• Can take time to understand people and process.
• Making decisions based on facts and comfortable analysing data.
• Ability to remain calm when faced with mounting pressure related to deadlines and multiple priorities.
• Experience providing management information and overview on progress, results and issues.
• Outgoing, engaging personality with a hands-on approach to leadership and a can-do attitude
• A flexible approach to work.
• Administration, including rotas, training documents and other relevant documentations.
• Having your own transport or residing very locally will be desirable.
• A previous experience in health, technology or medical technology will be an advantage.

Duties of this Role include

• Lead, coach, develop and manage a team of managers and front line staff, creating a harmonious, fun, hard-working and customer-focused environment.
• Take responsibility for health and safety, cleaning and maintenance for the organisation to ensure the highest standards are maintained at all times.
• Manage rotas, budgets and banking for the organisation.
• Manage clientele and administration for the organisation.
• Deal with customer queries and ensure customers have a fantastic customer experience.
• Be visually present during peak times.
• Ensure the security of all accreditations relating to the operation of the business.
• Ensure that all activities are carried out in a safe manner.
• Drive a culture of continuous improvement throughout the business.
• Ensure the effective, efficient and timely delivery of the audit and inspection programmes, against operational requirements.
• Ensure the planning of daily operations and schedules to ensure targets are met.
• Ensure appropriate reporting is available to support the running of the business as well as inform performance.
• Drive colleague competency and performance utilizing appropriate objective setting measures, striving to ensure we are creating .opportunities for all.
• Support transformational change through colleagues with an emphasis on safety first and employee engagement.
• Working with business development colleagues and other departments as necessary.
• Support the development of short and long term plans and strategies to include new initiatives and opportunities, operational goals and resource requirements to support continued growth and improvements across the departments.
• Line management of Operational Managers.
• Objective setting in line with individual and business objectives and goals.

Job Title: Admin & Finance Officer

Location: Ikeja, Lagos
Employment Type: Full-time

Job Descriptions
The candidate will be responsible for the following:

• Collating the data from every department for evaluating business performance.
• Book-keeping of all financial transactions and generate profit/loss account.
• Some administrative duties.
• Generating invoices based on orders booked by respective departments.
• Maintaining the standard flow of information for all sales and expenses for the company.
• Filing any employee HR related requests.
• Creating a cordial relationship between vendors and the company
• Creating and distributing the receipts and invoices for in-office transactions.
• Supporting all additional administrative tasks for successful business continuity

Requirements

• HND or Bachelor’s in Business Administration, Finance, Accounting or related fields with at least 1 year work experience.
• Knowledge of Financial Administration and basic accounting skills
• Excellent oral, written and interpersonal communication skills
• Ability to prepare high quality and productive professional reports
• Ability to work in a fast-paced market-driven environment and prioritize tasks
• Ability to work independently with limited supervision
• Strong organizational and time management skills
• Ability to meet set targets.
• Presentation skills.
• Knowledge of computers, MS Office Applications and Accounting software packages (e.g. Word, Excel, Access, Microsoft Project, Peachtree Accounting Software, Invoicing/Receipt Apps, e-mail, PowerPoint, Google Apps, etc.)

Job Title: Medical Assistant

Location: Ikeja, Lagos
Employment Type: Full Time

Duties and Responsibilities
Duties and responsibilities will include but not be limited to:

• Helping patients by providing information, services, and assistance.
• Maintaining medical supplies inventory and performing preventive maintenance to keep medical equipment operating.
• Verifies patient information by interviewing patient, recording medical history, and confirming purpose of visit.
• Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; and reporting patient history summary.
• Saves doctors’ time by helping with office procedures.
• Secures patient information and maintains patient confidence by completing and safeguarding medical records; completing diagnostic coding and procedure coding; and keeping patient information confidential.
• Counsels patients by transmitting physician’s orders and questions about surgery.
• Schedules surgeries by making arrangements with the surgical centre; verifying times with patients; and preparing charts and pre-admission and consent forms.
• Maintains safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations.
• Keeps supplies ready by inventorying stock, placing orders, and verifying receipt.
• Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and calling for repairs.
• Updates job knowledge by participating in educational opportunities and reading professional publications.
• Serves and protects the practice by adhering to professional standards; facility policies and procedures; and federal, state, and local requirements.
• Enhances practice reputation by accepting ownership for accomplishing new and different requests, and exploring opportunities to add value to job accomplishments.

Clinical Duties:

• Performing injections
• Sterilising instruments
• Performing x-rays
• Performing electrocardiograms
• Administering medications.

Requirements
Skills and Experience:

• Certified Clinical Medical Assistant (CCMA)
• Bachelor’s Degree preferred
• 1+ years in a medical office
• Experience with EMR (electronic medical records), medical terminology
• Previous experience in a specific medical field preferred.

Experience:

• Medical Assistant: 2 years.

Job Title: Front Desk Agent

Location: Ikeja, Lagos
Employment Type: Full-time

Duties
Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary
• Greeting and welcoming visitors

Financial Duties:

• Processing payments

Requirements

• Candidates should possess a Degree or HND qualification

Skills and Attributes Needed:

• People skills
• Excellent telephone manner
• To be presentable and confident at all times as you will be front of house
• To be a team player
• Good attention to detail
• Be proficient in using Microsoft excel
• Social Media engagement
• Good typing & IT skills.
• Previous work in reception would be preferable although not essential as full training will be provided.

Experience:

• Receptionist: 1 year (Preferred)