Personal Assistant to the Managing Director at IBIC Holdings

IBIC Holdings is an investment firm with primary engagement in real estate development & brokerage and facility management. Our interests also cut across farming (poultry, piggery, plantation, snail & fish farming), logistics & haulage as well as cleaning & fumigation services.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Managing Director

Location: Lekki, Lagos
Employment Type: Full-time

Job Overview

  • We are seeking a smart and experienced Personal Assistant to the Managing Director. The ideal candidate will possess excellent communication and interpersonal skills and have a minimum of 3 years of experience in a similar role.
  • This position requires someone who can effectively manage the MD’s schedule, handle administrative tasks, and ensure smooth communication within the organization.

Key Responsibilities

  • Administrative Support: Manage the MD’s schedule, including appointments, meetings, and travel arrangements. Handle correspondence, emails, and phone calls, often acting as the first point of contact.
  • Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure the MD is wellprepared for meetings with all necessary materials.
  • Communication Management: Facilitate clear and efficient communication between the MD and employees, clients, and external partners. Prioritize and handle urgent matters promptly.
  • Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation. Prepare travel expense reports and ensure all travelrelated documentation is in order.
  • Project Management: Assist with various projects, ensuring deadlines are met and tasks are completed efficiently. Coordinate with different departments to gather information and support project execution.
  • Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism in all interactions.
  • Office Management: Oversee the daytoday operations of the MD’s office, ensuring it is well organized and functional. Manage office supplies and equipment.
  • Event Planning: Organize corporate events, conferences, and social functions as required. Coordinate logistics and ensure events run smoothly.
  • Personal Assistance: Provide personal support to the MD, which may include managing personal appointments and errands. Assist with personal tasks and projects as needed.
  • Strategic Support: Assist the MD in strategic planning and decisionmaking processes by providing relevant information and research. Support the implementation of business initiatives and monitor their progress.

Qualifications

  • Minimum of 3 years of experience as a Personal Assistant or in a similar role.
  • Highly organized, proactive, and smart.
  • Excellent communication and interpersonal skills.
  • Strong administrative and project management skills.
  • Ability to handle multiple tasks and meet deadlines.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong problemsolving skills and attention to detail.

Deadline: 1st June, 2024.

How to Apply
Interested and qualified candidates should send their CV to: ibicrecruitments@gmail.com using the Job Title as the subject of the mail.


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