PTM Archive Co-Ordinator (PHC) in a Multinational Oil and Gas Company

Maventeq Systems Limited – Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

JOB TITLE: PTM Archive Co-Ordinator (PHC)

JOB LOCATION

• PHC

JOB RESPONSIBILITIES

Staff Records Management

The incumbent is responsible to:

• Maintain physical and digital records of all active and exited staff files in a structured format.
• Ensure for both physical and digital records, and in collaboration with nominated departmental responsible, update of:

1. Dependants’ information – birth registration, marriage/divorce notification, nomination of beneficiary update
2. Career journey – transfer, reassignment, international assignment, reintegration, secondment
3. General matters – company accommodation allocation, condolence, and burial support, change of name
4. Exit information – retirement, termination, death-in-service, resignation.

• Prepare job progress reports – weekly, monthly, and quarterly.
• Monitor, identify and escalate issues that may impact on the records and installations in the dedicated archive room.
• Validate staff dependant information on official HR tool, ensuring

1. All dependants are registered with the company.
2. All data (name, date of birth, birth certificate(s), marriage certificate) provided with request corresponds with data in dependants section of staff records.
3. Invalid requests (lack of supporting documents) are flagged, and explanation provided to impacted staff.

• Validate nomination of beneficiary form on official HR tool.

1. Ensure all sections of the form requiring signature is clearly signed and dated.
2. Ensure all sections of the form is correctly completed.
3. Promote sensitization of staff on importance of beneficiary form update.

Management of Service Provider Records

Incumbent is responsible to:

• Maintain annual leave request record for Company secretaries.
• File grade promotion letters
• File queries/complaints

CPFA Interface

Incumbent supports to ensure that:

• Employment letters of exiting staff are communicated to the CPFA
• Updated beneficiary forms are communicated to the CPFA for active staff.

ACCOUNTABILITIES

• The role is responsible to support in ensuring that staff information is readily available to aid decision making.
• In the unfortunate event of the demise of a staff, incumbent is required to provide beneficiary information that is clear and identifiable.
• Role ensures that the Pension Fund remains in compliance with the FGN Law on proper documentation of RSA

QUALIFICATIONS / EXPERIENCE REQUIRED

• Bachelor’s degree in human resources, business administration or any relatable social science.
• At least 2 years’ experience in administrative role.
• Proficient in MS office applications such as PowerPoint, Excel and so on.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks simultaneously and prioritize tasks effectively.
• Strong problem solving and decision-making skills.
• Ability to work independently and in a team.

DEADLINE: 21st November, 2024

METHOD OF APPLICATION

Candidates should send their CV to: careers@maventeqsystems.com

Note that only candidates who meet the job requirements will be contacted