Office Manager Job in a Skin Care Industry

Poise and Etiquette – Our client, in the skin care industry, is looking to fill the position below:


Job Title: Office Manager
Location: Lagos
Job Requirements 

• The ideal candidate should have a minimum of an OND qualification.
• The ideal candidate must have work experience in a customer service role
• Good oral and written communication is a must
• Candidates applying for this position should live in lekki and its environs.

Job Title: Head Accountant

Location: Lagos
Reports To: MD/CFO
Direct Reports: Account Assistant

Job Description 

• Internal Controls and Investor Management as well as maintain good Accounting systems and structures in the Organization.

Performance Metrics

• Performance Area
• Key Performance Indicators (KPI)
• Accounts Management
• Timely resolution of discrepancies with Investors’ accounts.
• Accuracy in documentation and easy retrieval of financial transaction records.
• Timely reconciliation of accounts.
• Implements financial and accounting policies, procedures, and strategies across the organization.
• Petty Cash Management
• Update of Petty Cash on daily basis.
• Proper documentation of Invoices and receipts for payments made as well as disbursement reports.
• Prompt and timely Preparation & management of Weekly Receivables report and tracking for follow up to ensure collections to agreed terms.
• Management & Preparation of Monthly payables Report, along with monthly costs budget.
• Ensure protection for assets through adequate record keeping, maintenance of assets register & insurance coverage.
• Operational Accounts
• Efficiency in the management of Investors’ Account.
• Minimal Financial Losses.
• Process turnaround time /speed of processing.
• Ease of identification and retrieval of documents.
• Timely computation of Return on Investments to Investors.
• Efficient Management of Payroll and Petty cash.
• Relationship Management
• Maintains good client relationships with Investors.
• Maintains key banking relationships to facilitate proper, timely and cost- effective funding of business operations.

Key Skills and Competencies:

• Good knowledge of accounting systems and practices.
• Proficiency in the use of relevant computer applications for financial reporting. Budgeting, financial forecasting and cost control.
• Investment planning and portfolio management.
• Financial reporting and Tax planning/management
• Strong project management skills
• Good customer relationship management skills
• Excellent interpersonal and negotiation skills
• Presentation and communications skills.

Key Responsibilities

• Assists in the development of annual plans and budgets for the Finance department to support the achievement of the corporate strategy.
• Updates and implements financial and accounting policies, procedures, and strategies across the organization as directed by the CFO.
• Work with the CFO and MD on possible Investment portfolios where funds can be channeled to.
• Developing and monitoring Internal Controls as well as Risk Management.
• Managing software accounting system as well as ensure the business runs smoothly and profitably.
• Preparation of Monthly financials as well as Monthly Management Reports for Senior Management.
• Computation of Return on Investments as well as Regular Fund Statements to Investors.
• Maintains accounting practices to ensure accurate and reliable data is available for business operations and planning.
• Ensures effective management of the organization’s financial resources, and compliance with annual Budgets.
• Ensures the accurate recording of financial transactions, and the prompt reconciliation of all accounts.
• Manages relationships with relevant external bodies/ contacts e.g. regulatory
• organizations, external auditors, solicitors, banks etc. Ensures the prompt administration of monthly payrolls, staff allowances and benefits, tax remittance, payment of insurance premiums and other statutory fees.
• Represents the company to financial partners, including financial institutions, investors, auditors, public officials, etc.
• Manages key banking relationships to facilitate proper, timely and cost- effective funding of business operations.
• Implements and ensures compliance with the accounting policies and procedures of the group in line with financial regulatory standards.
• Works with CFO to ensure the preparation and communication of timely, accurate, and useful financial and management reports for investors, lending institutions and the Board of Directors on a periodic and /or ad-hoc basis.
• Financial admin. – Submitting claim forms & ensuring payment to vendors for various office related expenses.
• Updating of Petty Cash Templates on daily basis.
• Supervision of Issuance and preparation of Invoices and receipts to ensure compliance with agreed standards and deadline.
• Ensure prompt and timely Preparation & Management of Weekly Receivables report and tracking for follow up to ensure collections to agreed terms.
• Management & Preparation of Monthly payables Report, along with monthly costs budget.
• Preparation of Monthly Statement of Receipts & Disbursement Report.
• Responsible for Expenses Control, Petty Cash Management & Control of petty expenses.
• Assist in carrying out administrative tasks as may be assigned from time to time.
• Any other duties as will be assigned by the CFO and MD.

How to Apply
Interested and qualified candidates should send their CV’s to: recruiter@poiseandetiquette.com with the position applied for as the subject of the email, if not the sent email will not be opened.

Application deadline  15th January, 2016.