RusselSmith Group Recruits Graduate Executive Assistant Sept., 2015

RusselSmith Group is a company created to to service the needs of the
global Oil and Gas exploration and production industry utilizing Rope
Access Technology as primary means of access.

A career at RusselSmith offers you growth and a chance to make a
difference. Throughout our
history, we have continued to help our
employees realize their dreams, whilst creating opportunities for them
to fulfill their personal and professional potential.

We are recruiting to fill the below position:

Job Title: Executive Assistant

Job Reference Code: RS-FS-001
Location: Nigeria
Job Type: Full-Time
Functional Area: Customer Relations

Summary of Functions

• Responsible for providing assistance to company Executive
  Management and performing a variety of administrative, office and
  clerical functions.
• Provide administrative assistance to Executive Management and other officers as required or as requested
• Organizing and scheduling meetings and appointments for Executive Management
• Responsible for maintaining the department’s File Management System
• Assist in the coordination of all travel arrangements for the
  company; research and make flight, hotel, car rental and company car
  reservations in accordance with company policies and to obtain most
  economical and efficient travel.
• Create travel itinerary and schedules in accordance with authorized travel requests.
• Receive, sort and forward incoming mail and coordinates the pick-up and delivery of express mail services (DHL, FedEx etc.)
• Assist with coordinating incoming and outgoing shipments.
  Initiate shipments for products, replacement parts and/or for correcting
  errors (shortages, wrong item shipped, etc.)
• Provide administrative assistance to the other departments as required or requested.
• Performs other duties as required or as assigned.
• Taking both electronic, mails and telephone messages for Executive Management and relaying to concerned person.
• Conduct information research, business research, surveys and
  gather information on requested topics as assigned on behalf of
  Executive Management.
• Make arrangements and assist with Executive Management Meetings, Conferences and Board Of Directors Meetings.
• Managing Executive Management’s daily, weekly and monthly diary itineraries
• Assist in implementing and updating office policies and
  procedures including scheduling appointments, processing mail, answering
  phones and ordering supplies.
• Maintains the company’s records and file management system.

Years of Experience:

• 0-2 years.

Educational Qualification

• A good university first Degree or journeyman experience is required.

Skills Required

• Good reasoning ability is important.
• Good team spirit and project management skills
• Good administrative and organizational skills
• Proficient in the use of Microsoft Office Tools
• Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety & security – actively promotes and personally
  observes safety and security procedures, and uses equipment and
  materials properly.
• Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility

How to Apply
 
Click here to apply online