Personal Assistant Job in a Building and Construction Company

Stresert Services Limited – Our client is a KEY player in the Building
and Construction Solutions Sector, with branches spread across the
Country and South Africa. They require for immediate employment, the
service of an experienced and exceptional candidates, preferably
female, to fill the
position below:

Job Title: Personal Assistant to a Director

Ref: Executive Floor
Location: Victoria Island, Lagos State.

Job Description

• The Personal Assistant to the Director will provide high-level,
  confidential and administrative support to the office of the Director.
• Acts as the first point of contact for the Director’s Office and
  guarantees the image of all departments internally and externally.
• Prepares meeting programs as well as organisational aspects and materials.
• She is expected to have in-depth knowledge of the various business units under the Group.
• Develops a clear understanding and knowledge of all applicable
  company policies / procedures, organisation requirements and company
  operations
• In a nut shell the role provides an efficient and responsive
  administrative, organizational, and logistical service to the Director,
  helping to manage and prioritize time.
• She will be in charge of preparing non-vetted public speeches for the Director at seminars, symposia, etc.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills.
• Her duties may be clerical, administrative and project-based and
  include scheduling travel, arranging meetings, handling information
  requests, preparing reports and correspondence and liaising with board
  members.
• Effectively takes minutes of meetings. This position is often
  privy to confidential information and as such, requires diplomacy and
  discretion.

Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to, the following:

• Assist Director in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Schedule on behalf of the Director meetings with direct reports and the committees and groups to which the Director is a member.
• Coordinate travel and accommodation requirements in connection
  with Admin unit and ensure arrangements are in place for the Director to
  match the requirements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Director.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements
  are managed effectively including producing a daily folder with diary,
  necessary papers, etc.
• Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests.
• Prepare correspondence on behalf of the Director, including the drafting of general replies.
• Keep and retrieve files for the Director as at when required.

Experience:

• Demonstrable experience in an administration/executive
  assistant/PA role in a highly pressurized environment requiring tact,
  judgement and discretion in handling internal and external contacts
  (essential).
• Experience of diary management/researching and booking of travel
  and accommodation (essential), with a minimum of six (6) years
  experience.
• Experience of successfully working with senior management (essential).

Knowledge:

• Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
• Excellent oral and written communication skills and ability to professionally represent the Director’s office.
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines; Ability to filter information and assess priorities.
• Ability to develop and maintain good working relationships at
  all levels, including during difficult or challenging circumstances.
• Ability to prioritize and manage own workload amid conflicting
  demands and busy work periods; Ability to think ahead and anticipate
  needs before they arise.
• Expert level in the use of Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
• Excellent organizational skills, ability to multi-task and organize others.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work with own initiative and with limited supervision.

Remuneration
Salary is very attractive

How to Apply
 
Interested and qualified candidates should forward their applications to: recruitment@stresertservices.com using “Executive floor” as the subject of mail. Wrong titled applications will not be opened.

Deadline: 20th September, 2015.