Administrative Assistant Job (msff-abuja-recruitment@paris.msf.org)

The French Section of Médecins Sans Frontières is recruiting for its project in Maiduguri:



Context

Médecins Sans Frontières is a private, non-profit international
humanitarian organization dedicated to providing medical assistance to
populations in crisis, without discrimination and regardless of race,
religion, creed or political affiliation.

Job Title:  Administrative Assistant

 

Job Description

  • Execute administrative tasks and do follow up of project
    accountancy, according to administration manager’s indications and MSF
    procedures, in order to ensure legal compliance and keep a strict
    control over monetary resources.
  • Enter data into the HR database and personal files and keep
    them up-to-date in order to facilitate HR processes management(collects,
    records and updates the staff individual files: individual information
    sheets, copy of signed contracts, amendments, records of leaves,
    absences, overtime, etc. then enter all the data into homere software)
  • Execute administrative and legal related tasks, under
    supervision of the Administrator Manager, checking payroll calculations
    and updating personal files in order to ensure accuracy, compliance and
    on time payments.
  • Draw up monthly pay slips for all staff, editing and updating
    the necessary data, in order to ensure the punctuality and accuracy of
    staff payroll.
  • Process the payment to suppliers and keep strict on all
    documentation involved, informing the administration manager of any sort
    of disparity.
  • Carry out all accounting tasks and activities in order to
    ensure strict control of all expenditures and the reliability of
    statements and documentation.
  • Prepare employment contracts in conformity with legal
    requirements including specific amendments when necessary in order to
    ensure local labour and fiscal law compliance.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Reads and explains the terms and conditions of employment and the abuse policy to the news employees.
  • Ensures the confidentiality of the individually files by locking them at the end of each day.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Assist the administration manager in the prevision of monthly
    treasury and planning in order to ensure the coverage of daily needs,
    advances on salaries, payroll, etc.
  • Support the Administration Manager in translating documents
    into local language. Assists the Administration Manager in meetings upon
    request.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

Requirements

  • Desirable administration or finance, business related diploma.
  • Fluent in English and Hausa language
  • Essential computer literacy (word, excel, internet)
  • Flexibility and ability to learn
  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs

Work Location

  • MSF Maiduguri project – Maiduguri office – NIGERIA

Contract

  • Local contract (3 months with possibility of extension) – 208 working hours per month and roster flexibility required.

How to Apply

Submit your CV, copies of diplomas, qualifications and a cover letter (with reference ADASAU15) with contact details to: msff-abuja-recruitment@paris.msf.org

OR

ADMIN OFFICE – MSF

Plot 82, OLD GRA (behind Lagos house) Kolo Road Galtimari, Maiduguri, Borno state, Nigeria

Deadline for the submission of applications: 23th of August 2015.

NB: only successful applicants will be called for interview.


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