An International Development Organization is seeking applications from qualified Nigerian nationals
for the following position:
Job Title: Procurement Officer
Position Summary:
The Procurement Officer will support the procurement of goods and services required for a busy international development office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the IDO policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity; and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.
Reporting & Supervision:
The Procurement Officer reports to the Procurement Director and Supervises the Procurement/Logistic Specialist.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Ensure that the procurement process strictly follows the International Development Organization rules and regulations.
Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
Work with vendors of goods and services to ensure quality.
Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
Process procurements according to rules and regulations.
Maintain strict control of budgets, and financial expenditures.
Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
Verify deliveries are complete and timely.
Perform other tasks, as assigned.
Qualifications:
University degree in related field is required.
Minimum of 5 years of relevant work experience.
Experience working in IDO funded programs
Strong knowledge of donor procurement rules and regulations.
Demonstrated ability to solve challenging and complicated logistical issues.
Experience with budgeting and cost analysis.
Strong ability to use and develop management and tracking systems.
Strong communication skills.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Grants Officer
Position Summary:
The Grants Officer is responsible for supporting a distinct portfolio of program activities. This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files. S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.
Reporting & Supervision:
The Grants Officer reports to the Grants Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure. Manage associated timelines and donor reporting requirements for individual grant activities. Maintain internal trackers, such as the grant status and closing trackers. Monitor grant portfolio pipeline of financial commitments and disbursements.
Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
Develop project ideas in coordination with Program Development Office.
Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation. Ensure thorough, audit-compliant documentation.
Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
Travel to project sites for follow up/support on activity implementation, as needed.
Perform other tasks, as assigned.
Qualifications:
University degree in public administration, economics, finance, business management or a related field is required.
Five years’ experience in grants management is required.
Prior experience with internationally-funded projects is highly desirable.
Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Monitoring & Evaluation Manager
Position Summary:
The Monitoring and Evaluation (M&E) Manager designs, develops and implements a monitoring and evaluation system within assigned area. S/he gathers, analyzes, and processes complex information related to all aspects of program activity implementation. The incumbent carries out his/her work according to an established standard operating procedure for collecting data, monitoring project progress and measuring program inputs/outputs. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states. Travel is expected.
REPORTING & SUPERVISION
The Monitoring & Evaluation Manager reports to the Project Director. S/He will supervise the M&E Officers based at State-Offices.
PRIMARY RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
Coordinate weekly with M&E team to determine priority tasks. Ensure the M&E team is aware of and up to date on all M&E tasks and reports.
Conduct site visits during the project implementation phase for each grant in assigned areas.
Produce a “routine monitoring report” (RMR) according to an approved template for each site visit prior to the indicator verification visit.
Accurately interpret Bills of Quantities (BoQ) and grant database file shared by head office to determine indicators according which the Officer will be evaluating projects.
Draft “final evaluation reports” (FER) based on prescribed format after visiting a grant site for verification of indicators.
Identify lessons learned, constraints, and project impacts based on determined theme and/or sector for inclusion in FERs.
Share observations from monitoring visits with M&E Manager when findings demonstrate questionable actions.
Serve as primary point of contact for Grants Office when developing impact assessments, success stories and weekly reporting.
Serve as primary point of contact for Grants Office when additional information is needed to close grants.
Undertake comprehensive analysis of projects based on history of site visits; present findings to M&E Manager in a concise and professional manner.
Participate in professional training and development activities, as necessary.
Represent the program positively and professionally in both internal and external environments.
Perform other tasks, as assigned.
Required Skills & Qualifications:
University degree in international development, social science, economics, or related field is required.
Five years’ experience in the management of field monitoring, evaluation design, empirical and statistical analysis, management information systems and/or information management design is required.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Strong analytical skills are required.
Prior experience with IDO funded projects is highly desirable.
Attention to detail and ability to follow up on tasks to completion is required.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
How to Apply
Interested applicants for this position MUST submit the following documents by 19th June, 2015:
A current resume or curriculum vitae (CV) listing all job responsibilities AND
A cover letter.
Please reference the job title and location on the cover letter and resume or CV.
Alternatively, Please Submit Applications to:
PO Box # 20350
ATTN: Human Resources OfficeAbuja FCT, Nigeria.
Or to the following e-mail address: nigeria_recruitment@neri-nigeria.com
Only short-listed candidates will be contacted.
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