CEDPA Nigeria is currently transitioning to become a country office of Plan International. Plan
works in 50 developing countries across Africa, Asia and the Americas, Plans stated Global Strategic Goal (2011-45) is to reach as many children as possible, particularly those who are excluded or marginalised, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviours reflect the corporate values. Plan has a global income of around $800m.
To build Plan-CEDPA’s presence in Nigeria, there is an immediate need for the following roles which will be based in Abuja, Nigeria. – See more at:
Job Title: Accounts Assistant
Reports to – Chief Accountant
Purpose – Under the responsibility of the Chief Accountant, ensures that the accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed.
Key Tasks
Accounting software Operation:
Prepare payment, and receipt vouchers using the corporate accounting software
Ensure that transactions are complete and accurate with self-explanatory and understandable description.
Maintain the accounting software) log book.
Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
Support the monthly General Ledger closure process.
Internal Financial Controls & Payments:
Ensure that the documentation for payment is accurate with all arithmetic calculations being correct.
Approved payment request should be processed within one week of receipt.
Prepare the Withholding tax and VAT schedule where relevant before payment is done.
Attach receipt, material receiving report etc. promptly to the correct payment voucher.
Pay the SSF and PAYE deductions per required dates
Advance Management:
Prepare and maintain-the sub ledger for all advances (travel, purchase etc.).
Ensure timely liquidation of staff advances.
More than one advance should not be given to a staff at a time.
Make available weekly to the Chief Accountant a list of all un-liquidated advances and support with the follow up of these advances.
Financial and Other Reports:
Prepare CO’s schedule report for the following.
Prepaid Rent
Prepaid Expenses
Accruals
Assist in the Administration of Staff Payroll:
Circulate monthly pay-slip to CO staff and project staff
Salary signed sheets for CO and project staff should be attached to payment voucher monthly.
Completing and submitting monthly statutory 5SF and PAVE forms to required Government Organizations.
Qualification and Experience:
University degree in Accounting or relevant professional qualifications equivalent.
At least 3 years’ experience in a similar role.
Job Title: Management Support Coordinator
Reports To: Deputy Country Director
Purpose – Responsible for the overall administrative operations of the office communication and HR management and administration as well as support to Country Director and Deputy Country Director.
Key Tasks
1. General Office management and administration
Contract management and lease management
Ensure office supplies and required logistics are available
Provides administrative support to Office of Country Director and Deputy Country Director d, Responsible for smooth running of general office operations
Organize country management team meetings
Event management- organize all international workshops and high profile visits
2. Communications
Develop communication and PR annual plans, to improve communication both internally and externally to promote
Plan to key audiences
Budget management- manage communication and media engagement budget
Media management – manage relationships with national media and journalistic networks
Publications – support the production of Plans corporate program reports/documents
Contribute to sharing and learning about Plan’s country program work through efficient use of internal and external communication channels and systems
3 Human Resources Management
Manage end to end recruitment processes
Manage Human Resources Information System
Facilitate staff orientation, learning and development activities
Coordinate staff performance appraisals
Manage learning and development budget f. Update Staff files
Organize people centred events
Ensure adherence to HR policy and practices, consistent with global policy and compliant with local statutory and legislative requirements.
Knowledge, Skills, and Behaviors Required to Achieve Role’s objectives:
Gained through education, training, & experience
Knowledge
University degree in Administration, HR. Social Science or relevant equivalent
5 years of relevant experience in development in a governmental, multilateral or civil society organization in a multi cultural setting
3 or more years of middle level management responsibilities of similar size and complexity
Working experience with government, donors, INGOs and international development organizations preferable
Skills
Excellent analytical, conceptual and strategic thinking skills
Excellent interpersonal skills in a multi-cultural environment, including the ability to build relationships with colleagues at long distances
Excellent IT skills
Ability to deliver to tight deadlines and budgets
Ability to multi-task
Fluency in English
Strong written and oral communication skills and the ability to explain and visualize complex issues to expert and non- expert audiences, including presentation and public speaking
Strong team building, motivational, negotiation and facilitation skills
Good negotiation and influencing skills
Leadership and coaching skills
Flexible and committed to customer service
How to Apply
Interested applicants must submit their CVs with a cover letter addressed to: plancedparecruitment@gmail.com
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