Job Openings at African Development Bank Group

African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Administrative & Finance Officer

Reference: ADB/18/035
Location: Tanzania
Grade: LP6
Position N°: 50072433

The Complex

The Bank has reorganized and is developing the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.
Each Regional Directorate is headed by a Director General and is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries.
The Regional Directorates provide overall strategic direction to country offices within the regions and are responsible for the Bank’s operations, business development, project management and overall effective delivery of the Bank’s High 5s”.

The Hiring Department/ Country Office

The position is under the Regional Development and Business Delivery Office, East Africa (RDGE) and located in the Tanzania Country Office (COTZ).
The African Development Bank Country Office based in Dar es Salaam, Tanzania (COTZ) was established to strengthen cooperation between the Bank and the United Republic of Tanzania.

Duties and Responsibilities

Under the overall administrative authority of the Country manager and in consultation with the Administrative and Finance Unit at Headquarters, the Administrative and Finance Officer, will among others: undertake to implement the COTZ’s administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources.
He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.
Prepare the administrative and capital budgets of COTZ in compliance with the schedule set by the Budget Department at Headquarters;
Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Field Office by the Bank’s Auditors;
Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
Prepare and monitor service providers’ contracts;
Institute sound stock keeping for office supplies and maintain inventory records and a fixed assets register of Bank property and equipment;
Control the processing of mission expenditure advances and balances;
Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country manager with consultant recruitment and staffing issues.
Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by COTZ.

Selection Criteria
Including desirable skills, knowledge and experience:

At least a Master’s degree in Accounting, Finance, Audit or Administration.
Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
Minimum of four (4) years relevant experience including 2 years in an accounting firm or in an international/multinational organisation plus 2 years’ experience in a public or private sector organisation;
Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
Strong written and verbal communication skills in English
Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).

Interested and qualified candidates should: Click here to apply

Job Title: Pension Benefit Assistant
Reference: ADB/18/036
Location: Côte d’Ivoire
Grade: GS-7
Position N°: 50000487

Objectives
The Staff Retirement Plan Unit (SRPU or the Plan) is a special and autonomous entity established by the Board of Governors Resolution of 05/89, and is tasked with the following principal objectives:

To provide beneficiaries of the Plan with secure and stable pension upon retirement, and administer benefits, i.e. normal or early retirement, withdrawal benefit, death benefit, disability and other benefits under the Plan;
To manage the Staff Retirement Plan (SRP) of the Bank under the guidance of the Steering Committee and the Board and ensure its financial soundness through appropriate pension and investment policies.

Duties and Responsibilities
Under the direct supervision of the Plan Administrator, the Pension Benefits Assistant will have the following responsibilities:

Administrative:

Organize and compile all relevant personal information for members of the Plan and maintain records for each individual entitled to a benefit under the plan regarding level and entitlement to benefits

Operational:

Assist in handling, organizing and scanning documents electronically, filing and preserving all pension records.
Perform initial process related to payment requests submitted by eligible beneficiaries, ensure all relevant payroll data is accurately input in SAP
Assist in preparing booklets, pamphlets and other materials that would facilitate dissemination of information to members.
Engage in the accounting process and administrative transactions of FISR in collaboration with other concerned Departments and Units of the Bank.
Assist in keeping track of FISR contributions from members and the Bank, as well as account for medical contributions paid by the retirees.
Assist in the management and maintenance of FISR computer system and associated infrastructure in conjunction with CHIS; assist in the definition of specification of user requirements, testing system changes and selection of software.
Perform initial verification of the accuracy of benefits to be paid, ensure that all data related to the beneficiary are complete and correct, generate the payroll of the Plan and produce post payroll reports.
Help organize retirement and financial seminars
Receive and follow up on requests made by retirees (attestations, annual certifications, etc.)
Perform other activities as instructed by the Plan Administrator.

Selection Criteria
Including desirable skills, knowledge and experience:

At least a Bachelor’s Degree or equivalent in Accounting, Business Administration or a related field.
Desirable: Membership to an internationally recognized professional accounting body (e.g. CA, CPA, and ACCA) will be considered an added advantage.
A minimum of five (5) years’ relevant professional experience in pension benefit administration. Experience working with actuarial issues, finance and accounting activities of pensions;
Good organizational skills, ability to multitask; work with attention to details
Competence with standard MS Office software, competence in SAP HR, experience with SWIFT, Business Warehouse.
Good communications skills, customer service oriented and teamwork.

Interested and qualified candidates should: Click here to apply

Job Title: Division Manager – Administrative Affairs Division
Reference: ADB/17/ 541/2
Location: Cote D’Ivoire
Grade: PL2
Position N°: 50092357

The Complex

The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
The President supervises several Departments and Units including Office of the President ; Independent Development Evaluation Department ; Integrity and Anti-Corruption Department ; Compliance Review and Mediation Unit ; Secretariat to the Sanctions Appeals Board ; Administrative Tribunal ; Office of the Auditor General ; Group Risk Management Directorate ; General Counsel and Legal Services Department ; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General & General Secretariat.

The Hiring Department/Division

The General Counsel and Legal Services Department delivers legal advice and services to the statutory organs of the Bank group: Boards of the Bank Group (the Bank), to Senior Management, to Directorate General Hubs and more generally to the whole Bank.
The General Counsel and Legal Services Department also protects the interest of the Bank from legal liability and as necessary provide legal defense in cases filed against or brought by the Bank.

The Position

The objective of Division Manager – Administrative Affairs Division role is to lead all legal aspects of administrative/institutional issues and ensure the supervision, mentoring and coaching of staff under the incumbent supervision.
The job holder ensures the correct interpretation of, and compliance with the various Bank’s policies, rules, regulations and procedures applicable to staff (including Staff rules & regulations, applicable Presidential Directives and Administrative Instructions), corporate procurement, delegation of authority of the Bank.

Duties and Responsibilities
Under the supervision and guidance of the General Counsel, the Division Manager – Administrative Affairs Division will:

Assign and Coordinate work of each counsel with that of the corporate services and Human Resources and/or other complexes of the Bank.
Supervise the preparation of briefs and pleadings for defending the Bank’s interests before the Administrative Tribunal and/or Appeals Committee and other fora in which a dispute may be instituted against and/or by the Bank.
Supervise and leads negotiation with countries for the establishment of Bank’s Offices.
Assist the General Counsel in elaborating and coordinating strategies for the defense of the Bank in any litigation brought by an external party against the Bank.
Supervise the initiation, monitoring and conclusion of settlement in litigation, mediation, arbitration and other type of dispute resolution mechanisms as are necessary in the interest of the Bank.
Supervise drafting of legal documents relating to the organizational structure and administration of the Bank, supervises the drafting of legal advice in respect of the relationship of the Bank and the Fund with third parties including other international organizations and member states, particularly with regard to the privileges, immunities and exemptions of the Bank and Fund as well as those enjoyed by its officers, employees, consultants and experts.
Supervise the preparation of the terms of contracts related to institutional procurement including leases or purchase of real property; procurement of goods, services and works necessary for the proper functioning of the Bank, IT hardware and software procurement.
Assist the General Counsel in providing legal assistance and advice or in participating to statutory committees such as the Staff Appeals Committee, the Disciplinary Committee, the Pension Steering Committee and Investment Committee, the Medical Board and Finance Committee of the Medical Plan, the Purchasing Committee, the Information Systems Steering Committee and the Capital Investment Program Committee.
Supervise the provision of legal advice and support in all human resource matters including recruitment, salary reviews, and administration of staff benefits, contract negotiation, promotions, pre-litigious issues and performance evaluations.
Supervise the Interpretation texts of the Bank concerning staff and general administration of the Bank.
Ensure quality control as well as compliance with the Bank’s policies and procedures with respect to the provision of legal services in all aspects of administrative matters of the Bank.
Prepare and manage the budget of the Division.
Ensures quality control, coordinates and harmonize the work of lawyers in the Regional Directorate Hubs.
Handle legal issues of a complex and confidential nature in accordance with the instructions of the General Counsel and/or other members of Senior Management of the Bank.
Assure quality control of work performed in the Division and determines the priorities of the Division as well as resolves any conflicts that may arise between subordinates.
Evaluate staff performance yearly, provides Human Resources Department with necessary information on staff confirmation following probationary period and contracts renewals.
Coordinate and harmonize work done in the Regional Hubs, as well as carries out the day-today administrative management of the Division;
Interact with all institutional entities of the Bank including senior management, management, Boards of Directors and of Governors as the case may be;
Attend Board meetings (formal and committees) and ensure that all legal aspects of projects presented to the Boards have been covered.
Carry out such other duties as may be assigned by the General Counsel.

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

Hold at least a Master’s degree in Law, and admission to the Bar of one of the African Development Bank member countries; or A Juris Doctor (JD) and admission to the Bar of one of the African Development Bank member countries.
Have a minimum of eight (8) years of relevant experience in similar jobs, preferably in a Multilateral Development Bank.
Having private sector experience will be an added advantage.
Combined specialization and expertise in the knowledge of the administrative structure, organization and texts of the Bank;
Seasoned knowledge in the current trend of developments and familiarity with international law, and related matters within the Bank and other international organizations;
Strong skills in preparation of complex legal documents including briefs and confidential legal opinions, leading the negotiation of host country agreements or complex technology contracts and, partnership agreements;
Capacity to supervise the negotiation of complex legal documents of all manners and form that balances the standards and norms of outside parties with the unique requirements of the Bank.
Capacity to lead the representation of the Bank before the Administrative Tribunal and other dispute resolution fora, as may be directed by the General Counsel.
Ability to apply legal knowledge to deliver full scope of strategic legal services in line with the Bank’s requirements in the legal domain.
Effective consulting and advisory skills that enable clients and help resolve their legal issues
Ability to take the lead in any legal discourse at Board meetings (formal and all Board committees) and drive change in line with the Bank’s requirements
Ability to take the lead in any legal discourse at certain internal technical committees and Senior Management committees as needed
Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.

Interested and qualified candidates should: Click here to apply

Application Deadline 20th April, 2018.

Job Openings at African Development Bank Group

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