Current Jobs at AIDS Healthcare Foundation for Administrative Assistant & M&E Assistant

AIDS Healthcare Foundation – We are a legally registered NGO operating in Nigeria. AHF
collaborates with the Federal Government of Nigeria and other partner institutions, to provide technical assistance to these key stakeholders to deliver quality and comprehensive HIV/AIDS treatment, care and support, HIV counseling and testing, prevention, nutrition and psychological services to people living with HIV/AIDS.

To meet the above needs, the program wishes to recruit a dynamic, skilled, committed, self driven and results oriented individuals to fill the following job positions:

Job Title: Administrative Assistant (Locum)
Qualification and Experience:

    Bachelor’s degree in Accounting from a four year college or university; one to two years related experience in Administrative work .
    Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.

Report to : State Coordinator

Essential duties and Responsibilities:

    Provides administrative support to the State Coordinator:
    Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
    Maintains and manages meeting calendar;
    Maintains and updates contacts database.
    Answers incoming phone-calls; oversee office voicemail;
    Collects and distributes incoming mail / arrange courier services when needed;
    Oversees office supply inventory; orders as needed;
    Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
    Monitors vendor invoices & accounts payable;
    Assist with visa applications (getting invitation letters);
    Check the email account on a daily basis, and forward information requests to the appropriate people;
    Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
    Send original invoices, receipts and expense reports to the accountancy firm;
    Makes external hard disk backups of all updated files.
    Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
    Writes minutes for each one of the AHF Benue state office meetings;
    Provides administrative and logistical support for AHF Benue office.
    Other duties as may be assigned by supervisor.

Job Title: M&E Assistant (Locum)

Report to : State Coordinator

Qualifications

    Knowledge, Skills & Ability: Degree in a Science related discipline.
   
At least 2 years working experience in the implementation and
management of health Strategic Information systems (HIV/AIDS programming
preferred) Also experience in Logistic management will be an added
advantage.
    High- level computer skills using MS Excel, MS Access, SPSS and Epi-Info Windows.
    Basic data management and analysis skills.
    Knowledge of electronic medical records systems and deployment of database systems for patient monitoring an asset.
    Excellent interpersonal skills.

Essential duties and Responsibilities:

    The M&E Assistant will assist in providing technical support in the planning, implementation and review of Strategic Information activities at AHF supported health facilities.
    Development of Monitoring and Evaluation materials.
    Provide support in the development of a systematic procedure for monthly patient monitoring and programmatic progress reports.
    Support routine data quality checks in all supported sites. Collect, collate and report all data tracked by the program.
    Support Data Assistants to verify and edit data to ensure compatibility with data entry system and procedural requirements.
    Mentor facility staff to ensure that the data entered into facility database are accurate, consistent and according to prescribed format.
    Other duties as assigned by supervisor.

How to Apply

Interested candidates should submit their C.Vs and cover letters to the following emails address: ahfbenue@gmail.com

Deadline:  11th July, 2014.

Note: Only shortlisted candidates will be contacted.