Widows and Orphans Empowerment Organization (WEWE) – A local NGO with its head office in
Abuja FCT. WEWE is currently soliciting for individuals who have God’s calling on their life to help widows and orphans, individuals who have a passion for vulnerable children and who are ready to
join the WEWE family to help WEWE/USAID achieve its project vision ‘To make Anambra and Imo State the best place to live in Nigeria for over 340,000 vulnerable children and 68,000 vulnerable households.
WEWE is looking for applicants to fill positions for a 5-year USAID funded project called ‘Local Partner for Orphans and Vulnerable Children (LOPIN) Project for Anambra and Imo State’.
Job Title: Finance Officer
Location: Owerri, Imo
Job Description
Prepare financial reports for submission to the Finance and Administration Director (FAD).
Review of local expenses reports for the compliance of USAID and WEWE’s travel regulations before signing off for reimbursement.
Coordinate with program and administrative staff to ensure transactions are properly coded.
Monitor cash balances, prepare advance account reconciliations, bank statements, exchange rates and maintain a good system of record, Coordinates with the bank for information regarding balance account, bank statement, exchange rates etc.
Maintain double entry accounting systems to track all income and expenses against approved budget
Prepare budget analyses when approved
Establish and maintain a good working relationship with project bank, ensure that the banking activities are processed in a timely manner, and ensure that the bank is providing all necessary services to the project at competitive price.
Attend to any other task as may be assigned by the Finance and Administration Director (FAD)
Prepare and develop annual budget for WEWE
Assisting in Preparation of financial documents (Hard copy)
Review of local expenses reports (Travel Expense Statement/Travel Advance Fund) for the compliance of USAID and WEWE travel regulations before reimbursement.
Coordinate with program and administrative staff to ensure expense are properly coded
Assist with monitoring weekly cash balances
Assist with checking that staff have approved documentation on petty cash request Travel, office procurement request
Serve as petty cash custodian
Makes Photocopies and scanning of monthly financial report documents
Assist in filling Local Purchase Order Goes to bank to deposit checks and funds
Prepares project weekly Wire projection (Fund request).
Collate and review timesheet in preparation of pay-roll
Prepares salary schedule (Pay roll) and pay slips
Compute staff taxes and process staff tax clearance
Follow up with tax authority to collect receipts and documentations of tax remitted
Tracking of staff leave and medical allowance using excel tool
Participate as a member of the Grant Evaluation Committee (GEC).
The successful candidate will be based in Owerri, Imo State for 5 years.
Qualifications and Skills
Minimum of OND in Accounting with a minimum of 5 years direct experience in donor funded project with experience in USAID/PEPFAR funded projects preferred.
Experience:
Minimum of five year experience in Accounting and ability to use Quick book accounting software and ability to develop budgets for USAID funded projects.
Job Title: Finance and Administration Director (FAD)
Location: Owerri
Job Description
The FAD is responsible for overseeing project finances and other operational and administrative duties
The FAD will supervise all grant management and reporting on grant performance duties.
The FAD will be responsible for accounting, financial records and other financial matters
The FAD will provide financial and technical management to ensure best use of resources.
The FAD will prepare sound budgets and monitor project expenses in line with the cooperative agreements, USAID regulations and WEWE financial policies.
The FAD will be responsible for setting up the financial systems to ensure compliance with USAID regulations, WEWE financial policies and the LOPIN cooperative agreement.
The FAD will be responsible for writing and submitting timely financial reports to USAID and particularly completing the financial section of the quarterly reports, tilling USAID Accruals forms and Standard Forms
The FAD will be responsible for overseeing budgeting, financial forecasting and cash-flow for smooth project administration
The FAD will coordinate annual USAID audits
The FAD will manage staff payroll and payment of tees or stipends for consultants, interns, volunteers and NYSC
The FAD will set up and maintain the quick-books accounting software
The FAD will co – supervise the finance officer, grant officer and grant assistant.
The FAD will facilitate, the inauguration and quarterly learning sessions of the Financial and Administrative Compliance Advisor Board (FACAB)
The FAD will take the lead in implementing the FACAB’s quarterly action plans and ensuring compliance with all FACAB recommendations agreed on by the project management team.
Qualifications and Skills
S/he must have a degree in accounting and advanced degree in social sciences, public administration or a related field
S/he must have thorough knowledge and understanding of professional accounting principles, theories, practices, and terminology.
S/he must be able to communicate effectively, both verbally and in writing
S/he must have a high proficiency in the use of computer, particularly in Microsoft Excel, and Microsoft Word
S/he must have the ability to use various commercially available accounting software programs e.g. Quick Book.
If s/he has relevant professional qualifications this will be an added advantage.
Experience:
A minimum of ten (10) years of progressive experience as a Senior Finance and Operations Manager with a reputable NGO or donor agency.
Job Title: Grant Officer
Location: Owerri, Imo
Job Description
The grant officer role will be the administrative and financial management of grants to ensure compliance with USAID grants processes, and regulations.
The grant officer will analyze and evaluate grant applications, monitor expenditures of beneficiaries, and provide grantees with technical assistance in financial management, procurement, and the planning and implementation of activities
Conduct pre-award assessments of implementing agents/sub-grantees
Provide guidance to local partners on grant management.
Participate as member of the Grant Evaluation Committee (GEC).
The success candidate will be based in Owerri, Imo State for 5 years.
Qualifications and Skills
Minimum of B.Sc. or its equivalent with a second class upper division in accounting with membership of ACCA or ICAN will be an added advantage.
Experience:
Minimum of five year experience in Accounting and at least two experience in managing sub grants for local organization.
Job Title: Monitoring and Evaluation (M&E) Specialist
Location: Awka, Anambr
Job Description
Collect and collate reports from the field sites.
Liaise with field implementers regarding reports and M&E activities in Anambra State
Conduct monitoring and quality assurance spot checks on each project site in Anambra.
Conduct regular monitoring visits to implement agents which are sub-grantee’s to WEWE to verify data quality and authenticity of data.
Participant in operational research
Develop case studies and success stories in Anambra State.
Assist the M&E director to develop M&E tools
Provide technical support to the Community Quality Improvement M&E Focal persons and Quality Improvement (QI) coaches.
Provide technical guidance on the implementation of M&E plan at the field level.
Conduct Quarterly M&E meeting with local partners in Anambra
Supervise data input into the NOMIS and processes for checking data quality with partners.
Coordinate the updating of indicators in the database to enable the fulfillment of reporting obligations to donors.
Assist the M&E director to Enters data in DHIS.
Support M&E Director to response data queries from donors.
Develop/update indicator definition.
The successful candidate will be based in Awka, Anambra.
Qualifications and Skills
A minimum of a university degree in statistics, mathematics or any relevant disciplines
Strong research and evaluation skills
Extremely strong computer skills with extensive knowledge of SPSS
Very strong report writing skills
Fluency in both written and oral English required and ability to speak local languages(Igbo) is desirable.
Knowledge of PEPFAR OVC results framework is an added advantage
Experience working on USAID/PEPFAR funded OVC project strongly desired.
Experience:
A minimum of six (6) years of direct working experience in Monitoring and Evaluation (M&E), developing USAID Performance Monitoring Plans (PMP) or M&E plans, developing result frameworks, indicators and conducting research and evaluation.
The candidate should have the ability to collect quantitative and qualitative data, process and analysis the data collected using Statistical Package on Social Science (SPSS) or other relevant software, with experience in USAID and PEPFAR funded projects and particularly in vulnerable children (VC) programs area.
Job Title: Organization Development Specialist (Office Administrations/Human Resources)
Location: Owerri, Imo
Job Description
Participate in pre-award assessment for local grantees
Provide technical assistance to implementing agents LOPIN sub grantees on office administration and human resource management.
Maintain and update all staff personal files and records
Provide general office support in an efficient and timely manner
Maintain a field-level inventory report in an accurate and complete manner
Oversee the purchases of office equipment and supplies as well as general office operations and maintenance
Oversee maintenance of project filling system personnel and vendors files
Maintain tracking system for procurement, publications & administrative tasks
Carryout receptionist duties such as receive visitors
Arrange in- country logistics, including transport, lodging, feeding for meetings and short term personnel
Coordinates upload/short listing of candidates for job openings
Supervisor of driver and overseeing compliance with log book for vehicles.
Facilitate dispatch for correspondence as may be required
Operates office machine such as photocopying machines, paper shredder etc.
Oversee the general office operations and maintenance –
In charge of the office cleaner, ensure s/he carry out her duties diligently
Maintains the work structure by updating job requirements and job descriptions
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
The successful candidate will be based in Owerri, Imo State for 5 years.
Qualifications and Skills
Minimum of B.Sc. or its equivalent in Social Science.
Experience:
Minimum of six years experience in office administration and human resources management in USAID funded projects particularly orphans and vulnerable children PREFAR.
Job Title: Improvement Officer
Locations: Imo and Anambra
Slot: 2
Job Description
Coach CBOs and Community Improvement teams on the implementation of National service standards to bring about improvement in services rendered
Give technical assistance to the Ministry of Women Affairs and Social Development on improvement activities
Implement activities to improve well-being and care for Vulnerable Children, and their households.
Ensure excellent relationships with United States Government (USG) partners, the state Ministry of Women Affairs and Social Development and other stakeholders.
Participate in conducting trainings for USG partners
Facilitate the formation of Improvement teams at the state, local government and community level
Facilitate learning sessions every quarter
Facilitates trainings and workshops
Facilitate establishment of model communities
Assist with gathering information on success stories and case studies
Participate in supervisory visits to implement agents/sub-grantees
Writing reports, trip reports, training reports and reports for the ministry
One of the successful candidates will be based in Owerri, Imo State and the other in Awka, Anambra State for 5 years Condition: Both Candidates should be willing to relocate to Owerri, Imo State and Awka, Anambra State without relocation allowance.
Qualifications and Skills
Minimum of B.Sc. or its equivalent in a relevant course.
Experience:
Minimum of 2 years of experience in USAID/PEPFAR funded vulnerable children programming in the 2014 National Service Standard for vulnerable children and using improvement science and methodologies in south eastern Nigeria with ability to speak the local language (Igbo) will be an added advantage.
Job Title: Project Driver
Locations: Imo and Anambra
Slot: 3
Job Description
Strictly observe Traffic Rules and Regulation and maximum speed limit
Maintain assigned vehicles always clean and in good condition, necessary maintenance such as washing and for cleaning of assigned vehicles shall be done and scheduled properly for the convenience of the client
Responsible for the routine check-up of the vehicles, routine check-up to include but not limited to oil, brake function, water, lights & tire condition and the like
The driver shall endeavor to give attention of the client or its passenger whenever or wherever, and must always be at sight of the staff
Drive staff safely and comfortably and must exercise defensive driving while on the road to prevent accident.
Monitor expiration and renewal of his driver’s license without causing any inconvenience to the staff or the company scheduled.
Observe strictly the company rules and regulation, policies and directives and instruction of the project
Managing of log book.
The successful candidates be based in Anambra and Imo States.
Qualifications
Minimum of WAEC/SSCE certificate.
Experience:
At least a minimum of two (15) years driving experience.
Good communications skills.
Experience with mechanical work prefer.
Evidence of mechanic experience required.
Ability to understand and follow oral and written instruction.
Job Title: Cleaner and Maintenance Assistant
Locations: Imo and Anambra
Job Description
Cleaning, moping and scrubbing of the entire office.
Remove the trash from within the office floor to the designated bin either within or outside the office complex daily.
Wash all towels in the office regularly and keep the kitchen neat and tidy.
Wash, clean and tidy both male and female rest rooms.
Cobweb and dust the entire office on daily basses.
Carry out other cleaning duties as designated.
Check and report on maintenance needs in the office.
Qualifications
Minimum of WAEC/SSCE certificate.
Experience:
A minimum of 2 years in cleaning and minor maintenance in an office.
Job Title: Grant Assistant
Location: Owerri, Imo
Job Description
To assist the grant officer with administrative and financial management of grants to ensure compliance with USAID grants processes, and regulations.
To assist the grant officer to analyze and evaluate grant applications, monitor expenditures of beneficiaries, and provide grantees with technical assistance in financial management, procurement, and the planning and implementation of activities
Assist the grant officer to conduct pre-award assessments of implementing agents/sub-grantees
Assist the grant officer to provide guidance to local partners on grant management.
Participate as a member of the Grant Evaluation Committee (GEC).
The successful candidate will be based in Owerri, Imo State for 5 years.
Qualifications and Skills
Minimum of university degree and its equivalent in accounting.
Experience budgeting using excel.
Experience in project management and implementation.
Experience:
Have a minimum 2-3 years of direct experience in USAID donor funded projects.
Conditions
Willingness to move to Owerri, Imo State or Awka, Anambra State without relocation allowance
How to Apply
Interested and qualified candidates should send their comprehensive CV and cover letter in ONLY one attachment (MS word document) explaining suitability for the job; to: wewevacancy@yahoo.com Please indicate the title of the post applied for in the subject line of the email.
Note:
Only shortlisted applicants will be contacted. Please you are advised to provide your functional emails/mobile phone number on your CV as well as that of your three referees.
WEWE will not cover any cost for you to attend an interview if you are shortlisted.
“WEWE is an equal opportunity employer, which does not discriminate on tribe, state of origin within Nigeria, religion, age, sex, race or on different physical ability. WEWE does not require that this information is Included in your applicant and it will not be used it as a selection criteria”.
Deadline 28th August, 2014.
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