Group Company Secretary Job Vacancy in Nigeria at JAGAL Group

Nigerdock’s fabrication yard is the standard by which excellence in the industry is measured. It has delivered on the country’s most important oil & gas construction projects including Total’s Usan and Akpo fields, ExxonMobil’s Erha and MIPS projects, Chevron’s Agbami and Escarvos Gas Projects as
well as Shell’s Bonga project. The company’s capability includes construction of FPSO topside process modules, offshore platforms, flares, bridges and has built several of the world’s largest deepwater SPM buoys. The company is focused on becoming an FPSO topside integration centre for the industry.

Nigerdock is committed to the highest safety standards in the industry and has defined and maintained Health, Safety and Environmental Manuals, Policies and Procedures for all of its operations. The company’s workforce is consistently trained in the safe working practices of their individual fields.

Job Title: Group Company Secretary – Nigeria
JAGAL Group – Nigeria

Job description

Purpose / Role

Reporting into the Group Executive Chairman and the Senior Legal Counsel, this role will provide a full range of oversight/supportive activities in Company Secretarial, Governance, and Regulatory services and to ensure compliance by the Group with its legal and regulatory obligations and to ensure all entities actively deploy good Governance practices

Key aims and objectives

Organize and Manage the Company Secretary functions for the Group

Ensure the highest levels of Corporate Governance processes are implemented and followed

Implement and manage a world class corporate document management system

Prime responsibilities and duties

Governance

    Full Company Secretary Service to Jagal Group and all of its subsidiaries, joint ventures and related entities This will require regular contact with the Chair/MD’s and that agendas are set which meet the needs of the Jagal Group Executive Committee and those of individual companies
    Provide governance advice and support to Jagal Group companies
    General advice on Governance to all boards and committees in Jagal Group
    Advice on specific Governance issues, such as Standing Orders, Code of Conduct
    Network with/benchmark our Company Secretary function against that in comparable companies to ensure the service provided to Jagal Group represents global best practice
    Continuously review, revise and update section policies, processes and procedures to ensure that Jagal Group operates under global best practices

Regulatory

    Advice to all parts of the business to ensure a good awareness of the regulatory obligations of Jagal Group
    Act as project manager in relation to preparatory work to ensure that Jagal Group and its entities are ready for any regulatory inspection
    Act as the “eyes and ears” of the organization to ensure we know “what next” in terms of the regulation of our business

Accounts Preparation

    Project manage the above-referenced activities to ensure these are done to time and quality, liaising with relevant departments (e.g. finance, internal audit, legal corporate governance) and external auditors and law firms
    Take lead on organizing the company AGM’s
    Be responsible for ensuring that list of Members is up to date and that it is updated to reflect changes dictated by our rules (e.g. cessation of membership where a member does not attend meetings)

Corporate Database / Statutory Books

    Conduct a monthly review to ensure we have a good quality and complete and up to date set of records for all companies in the Jagal Group that meet or exceed legal and regulatory requirements
    Ensure we publish relevant Corporate Information for joint ventures in a way that is accessible and usable by relevant shareholders Also ensure appropriately packaged information is set to include all new business bids/tenders
    Maintaining statutory books, including registers of members, directors and secretaries;
    Handling correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
    Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

Control Environment / Policies

    Ensure we have in place those policies required by law/regulation and/or agreed by the Board/Executive Board as required
    Ensure all elements of Control Environment are in place and updated as necessary
    Participate in the knowledge management system creation and implementation as it relates to company secretarial document and knowledge management

Insurance

    Ensure the Company has appropriate insurance cover in place as part of its control environment, and that we have in place appropriate insurance brokers with a good knowledge of our sector to ensure good advice and efficient claims processing
    Manage the Insurance Officer and ensure that this post delivers the outputs set out in that role’s job description
    Ensure we have good knowledge of the insurance market and of the insurances covered by comparable organizations to assess that we carry appropriate risk mitigating insurances and are getting good value for money

Key internal interfaces

    Group Executive Chairman and C-Level personnel
    Group Audit Manager
    Business Unit MDs
    Corporate Governance and Compliance Director
    Key external interfaces

 Key external interfaces

    Regulators
    Auditors
    Lawyers
    Brokers

Desired Skills and Experience

    Bachelor’s Degree enhanced with Company Secretary and/or paralegal training and certification
    An experienced paralegal and/or company secretary with  15 years of experience from local and international in-house corporate management firms or private practice law firms who has a well-developed understanding of corporate regulatory law
    A ‘hands-on’ professional who is energetic and personally engaged in the delivery of advice, structuring the legal and corporate secretarial function, and will enjoy all aspects of establishing the Group and its governance structures as well as more transactional issues related to individual companies
    Must have knowledge in Nigerian Content law, Nigerian Cabotage Law, Nigerian Marine Law and Freezones
    General experience in Oil and Gas industries with reference to Exploration & Production Contracting services
    Excellent IT skills, including MS Word, Excel, PowerPoint, and document management systems
    An individual who proactively spots opportunities and problems, can synthesize the commercial and political realities and effectively engage with a range of stakeholders within Government, the regulatory functionaries and the Group legal and auditing representatives
    Experience with insurance administration and working with brokers
    Previous experience with planning, organizing and servicing internal and external meetings, Annual General Meetings, and corporate away days
    Basic knowledge of company law and the regulation of free zone and onshore companies
    Excellent verbal & written reporting & communication skills
    Ability to communicate flawless in local Nigerian dialects in essential for this role
    Good time management with the ability to plan effectively, prioritize and complete work to deadlines
    Meticulous approach to detail
    Budget management skills
    Excellent interpersonal skills & able to work effectively with people from a diverse range of Nationalities & backgrounds, including board members
    To ability to both strategically and tactically ensure confidentiality of documents, conversations and decisions at all times
    Effective in a small and multi-functional team
    Able to attend meetings off-site and occasional meetings outside usual office hours
    Ability to take further responsibilities as may be required Group wide, and delegated by the Board from time to time

How to Apply

Click here to apply online


Comments

Leave a Reply

Your email address will not be published. Required fields are marked *