Nigerdock’s fabrication yard is the standard by which excellence in the industry is measured. It has delivered on the country’s most important oil & gas construction projects including Total’s Usan and Akpo fields, ExxonMobil’s Erha and MIPS projects, Chevron’s Agbami and Escarvos Gas Projects as
well as Shell’s Bonga project. The company’s capability includes construction of FPSO topside process modules, offshore platforms, flares, bridges and has built several of the world’s largest deepwater SPM buoys. The company is focused on becoming an FPSO topside integration centre for the industry.
Nigerdock is committed to the highest safety standards in the industry and has defined and maintained Health, Safety and Environmental Manuals, Policies and Procedures for all of its operations. The company’s workforce is consistently trained in the safe working practices of their individual fields.
Job Title: Group Company Secretary – Nigeria
JAGAL Group – Nigeria
Job description
Purpose / Role
Reporting into the Group Executive Chairman and the Senior Legal Counsel, this role will provide a full range of oversight/supportive activities in Company Secretarial, Governance, and Regulatory services and to ensure compliance by the Group with its legal and regulatory obligations and to ensure all entities actively deploy good Governance practices
Key aims and objectives
Organize and Manage the Company Secretary functions for the Group
Ensure the highest levels of Corporate Governance processes are implemented and followed
Implement and manage a world class corporate document management system
Prime responsibilities and duties
Governance
Full Company Secretary Service to Jagal Group and all of its subsidiaries, joint ventures and related entities This will require regular contact with the Chair/MD’s and that agendas are set which meet the needs of the Jagal Group Executive Committee and those of individual companies
Provide governance advice and support to Jagal Group companies
General advice on Governance to all boards and committees in Jagal Group
Advice on specific Governance issues, such as Standing Orders, Code of Conduct
Network with/benchmark our Company Secretary function against that in comparable companies to ensure the service provided to Jagal Group represents global best practice
Continuously review, revise and update section policies, processes and procedures to ensure that Jagal Group operates under global best practices
Regulatory
Advice to all parts of the business to ensure a good awareness of the regulatory obligations of Jagal Group
Act as project manager in relation to preparatory work to ensure that Jagal Group and its entities are ready for any regulatory inspection
Act as the “eyes and ears” of the organization to ensure we know “what next” in terms of the regulation of our business
Accounts Preparation
Project manage the above-referenced activities to ensure these are done to time and quality, liaising with relevant departments (e.g. finance, internal audit, legal corporate governance) and external auditors and law firms
Take lead on organizing the company AGM’s
Be responsible for ensuring that list of Members is up to date and that it is updated to reflect changes dictated by our rules (e.g. cessation of membership where a member does not attend meetings)
Corporate Database / Statutory Books
Conduct a monthly review to ensure we have a good quality and complete and up to date set of records for all companies in the Jagal Group that meet or exceed legal and regulatory requirements
Ensure we publish relevant Corporate Information for joint ventures in a way that is accessible and usable by relevant shareholders Also ensure appropriately packaged information is set to include all new business bids/tenders
Maintaining statutory books, including registers of members, directors and secretaries;
Handling correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
Control Environment / Policies
Ensure we have in place those policies required by law/regulation and/or agreed by the Board/Executive Board as required
Ensure all elements of Control Environment are in place and updated as necessary
Participate in the knowledge management system creation and implementation as it relates to company secretarial document and knowledge management
Insurance
Ensure the Company has appropriate insurance cover in place as part of its control environment, and that we have in place appropriate insurance brokers with a good knowledge of our sector to ensure good advice and efficient claims processing
Manage the Insurance Officer and ensure that this post delivers the outputs set out in that role’s job description
Ensure we have good knowledge of the insurance market and of the insurances covered by comparable organizations to assess that we carry appropriate risk mitigating insurances and are getting good value for money
Key internal interfaces
Group Executive Chairman and C-Level personnel
Group Audit Manager
Business Unit MDs
Corporate Governance and Compliance Director
Key external interfaces
Key external interfaces
Regulators
Auditors
Lawyers
Brokers
Desired Skills and Experience
Bachelor’s Degree enhanced with Company Secretary and/or paralegal training and certification
An experienced paralegal and/or company secretary with 15 years of experience from local and international in-house corporate management firms or private practice law firms who has a well-developed understanding of corporate regulatory law
A ‘hands-on’ professional who is energetic and personally engaged in the delivery of advice, structuring the legal and corporate secretarial function, and will enjoy all aspects of establishing the Group and its governance structures as well as more transactional issues related to individual companies
Must have knowledge in Nigerian Content law, Nigerian Cabotage Law, Nigerian Marine Law and Freezones
General experience in Oil and Gas industries with reference to Exploration & Production Contracting services
Excellent IT skills, including MS Word, Excel, PowerPoint, and document management systems
An individual who proactively spots opportunities and problems, can synthesize the commercial and political realities and effectively engage with a range of stakeholders within Government, the regulatory functionaries and the Group legal and auditing representatives
Experience with insurance administration and working with brokers
Previous experience with planning, organizing and servicing internal and external meetings, Annual General Meetings, and corporate away days
Basic knowledge of company law and the regulation of free zone and onshore companies
Excellent verbal & written reporting & communication skills
Ability to communicate flawless in local Nigerian dialects in essential for this role
Good time management with the ability to plan effectively, prioritize and complete work to deadlines
Meticulous approach to detail
Budget management skills
Excellent interpersonal skills & able to work effectively with people from a diverse range of Nationalities & backgrounds, including board members
To ability to both strategically and tactically ensure confidentiality of documents, conversations and decisions at all times
Effective in a small and multi-functional team
Able to attend meetings off-site and occasional meetings outside usual office hours
Ability to take further responsibilities as may be required Group wide, and delegated by the Board from time to time
How to Apply
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