Our client is an indigenous Oil and Gas company Headquartered in Lagos, Nigeria
Job Title: Support Services Supervisor
REQIT – Lagos
Job description
MAIN PURPOSE:
To oversee different aspect of the company’s operations from managing vendors and contractors, to ensuring maintenance of company’s facilities.
To provide high level administrative supports services to all arms of the organization as well as the coordination and supervision of office consumables and all other ad hoc services.
The function of the role includes but is not limited to:
Act as a liaison to public utilities(Light, Water, GSM, DSTV etc) and other agencies and manage and process the bills emanating from companies operations
Oversees the company’s fleet/assignments and maintenance
General upkeep of the company’s offices and environment, providing a conducive, functional and secured work space for staff to operate optimally
Ensure procurement, distribution and control of all consumables including diesel, newspapers and office furniture
Supervise and monitor office cleaning, gardening and fumigation services.
Liaises with the drivers to generate a quarterly service/maintenance schedule for all company cars.
Liaises with Company’s technical team to generate quarterly service/maintenance schedule for all company equipments and generators.
Generate monthly reports (on excel spreadsheet) for all consumables purchased and usage per department.
Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Respond to all departmental issues and requests on technical and non-technical issues and escalate to the appropriate technical/vendor when necessary.
Financial forecasting/budgeting for provision of support services
Ensure proper fitting and furnishing of offices and residential apartments
Ensure maintenance of all non M&E and M&E equipments
Planning and overseeing building work/renovation
Coordinating cleaning, catering and parking services
Organizing security and general administrative services
Supervise the activities of all front desk officers/receptionists.
Manage mailroom operations/courier services and ensure prompt dispatch of mails within and outside the organization
Ad hoc duties/support functions from as directed by DGS and HBSS.
Principal Accountabilities
Cleaner services performance index
Offices services performance index
Mail room performance index
Residential services performance index
Availability of office consumables
Well articulated company logistics
Company fleet management
Contract and vendor management
Desired Skills and Experience
PERSON SPECIFICATION(s):
The ideal candidate should:
Possess exquisite communication abilities for effective communication with all levels of staff including the General Management.
Technically competent, with excellent problem solving, analytical, Supervisory skill.
Have track record or displayed pro-competency in the areas of; sound judgment, analytical reasoning, emotional intelligence, attention to detail and time management.
Perform a diversity of administrative support activities including composing memos and correspondences, compiling reports and creation of spreadsheets.
Have worked in a building or renovation site
Stint with a real estate company would be an added advantage
Be able to adhere to deadlines, complete projects independently and manage costs and budgets
Be willing to work extended hours
Qualification:
Minimum of Second Class lower division (2.2) Degree (BSc or HND) in Business Administration, Estate Management or any related discipline
Post graduate Degree or Professional Certification in Project Management would be an added advantage
Experience:
Post graduate or 3-5 years cognate working experience in an operations/admin role and a supervisory role in a reputable company.
Experience in managing vendors and contractors
Experience in managing or supervising the use of mechanical equipment, Fleet of Cars, building/general maintenance, as well as renovation/works and operations management.
Experience in managing public utilities or facilities
Experience with a real estate firm would be an added advantage.
How to Apply
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