Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian
Non-Governmental Organizations implementing programs for improving Sexual and Reproductive Health, Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. We offer professionals opportunities for career advancement, good working environment and competitive remuneration. We seek applications from qualified persons for the following positions in the organization for Global Fund grants.
Job Title: Administrative Officer
Specific Responsibilities:
The desired candidate will provide necessary administrative and secretarial supports to the project: Take notes and dictations at meetings and transcribe. Arrange appointments and receives visitors, place and screen telephone calls and answers enquiries with discretion. Arrange logistics for seminars/workshops and meetings. Prepare correspondences, documents and reports; and manage the office equipment, project vehicles and general office maintenance. He/She manages the drivers, office assistants, receptionist and domestic assistants. Maintain appropriate filing systems for the project.
He/she will handle petty cash transactions and fuel retainership. Maintain inventory register for fixed assets and office supplies/consumables.
Qualifications:
A Bachelor degree or HND in Secretarial Studies, Business Administration or Social Sciences with Master degree in related fields. At least 3 years cognate experience. She/He should also possess excellent oral and written skills in English language, proficiency in current office software applications (MS word, Excel, PowerPoint, etc), and experience in multi-cultural setting will be added advantage.
Job Title: Internal Auditor
General Responsibilities:
As the internal auditor, your main responsibility is to review and improve project financial control and project risk management processes. This is to ensure the existence and effectiveness of internal controls, the reliability and integrity of financial & operational information, regular compliance with ARFH policies, instructions & guidelines, as well as donor rules.
Specific responsibilities:
◦ Ensure the implementation of internal audit approach/plan for the project, monitor objectives and revise as appropriate;
◦ Identify potential risk areas in the course of audits and investigations.
◦ Ensure controls established are strictly adhered to and in line with ARFH policies and financial regulations by pointing out exceptions;
◦ Prepare annual audit plan and audit calendar;
◦ Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity;
◦ Verify and check all supporting documents for purpose, value for money, eligibility and appropriate authorization;
◦ Check and ensure that relevant processes are followed for procurements;
◦ Follow through on proper, complete and timely retirements of advances;
◦ Carry out Spot check on all movable assets including cash, vehicles and health commodities;
◦ Perform investigations of suspected fraud or misappropriations and complete special projects as assigned;
◦ Assist in external audit assignments of internal control and substantive testing accurately as requested, completely and in a timely manner.
◦ Prepare reports including Executive summary, details of findings and recommendations on each assignment;
◦ Summarize in a timely manner selected risk rated audit findings identified in audits and reviews for the semi-annual Internal Audit reports along with additional information that may be requested.
Qualifications
A minimum of HND/ B.Sc. degree in Accounting and ACA/ACCA/CPA. Must also have at least three years relevant working experience with reputable audit firms with skills in QuickBooks, Microsoft excel, words and power point), good knowledge of internal control systems of non-governmental organizations, financial audit processes and accounting procedures for multiple donors such as United Nations, USAID, Global Fund, DFID
Job Title: Senior Accounting Officer
Specific Responsibilities:
◦Ensuring the effectiveness of the database tools and services to cover the relevant modules of the ERP system with focus on finance, human resources, supply chain, and compliance functions
◦Designing financial reporting templates based on donor’s reporting requirement
◦Ensuring all the data complies with legal and funding agencies regulations
◦Making sure data is protected and backed-up regularly
◦Regular reporting to Finance team and management on system performance and problems including interfacing with the SRs
◦Monitoring database/system performance and maintaining organization chart of account
◦Maintaining access levels for users and develop their capacity
◦System maintenance for inclusion of new Grants and existing ones
◦Monitoring data entry procedures to ensure data integrity
◦Liaising effectively with the ERP Consultants to ensure prompt update and hitch-free operations
◦Automating budget controls and other ERP functions for all Grants
◦Facilitating daily, weekly and monthly generation of financial reports and other functional reports from the software to enhance the quality of Management decisions
◦Troubleshooting the ERP software regularly to maintain and improve on its effectiveness and efficiency
◦Any other duty as may be required by the Finance Director and/or management
Qualifications
A minimum of HND/ BSc. degree in Accounting and ACA/ACCA/CPA. In addition, must have a diploma/certificate in computer programming and certification in an ERP software, experience in database design and management. ERP implementation experience and with financial report and crystal reports will be an added advantage.
Job Title: Assistant It And M & E Data Officer
Specific Responsibilities:
◦Provide support to develop electronic database systems to track health indicators using the DHIS2.
◦Provide support to customize form and synchronize relevant metadata – organization units, data elements and indicators for non-health sector including testing running and debugging.
◦ Provide support in configuring and setting up of all ICT devices for use on M & E activities both within ARFH office and project partners
◦ Provide support and resolve all minor hardware, software issues and interconnectivity/ networking problems in relation to M & E systems.
◦ Assist in hands-on support and basic IT training for staff and will be directly involved in quality/specification confirmation, verification and acceptance of all newly procured IT equipment.
◦ Maintains highest quality of customer services to M & E unit and all project partners.
◦ Facilitate a desk review including collation, correction and updating of incomplete entries/records and transfer into the electronic platform.
◦ Access, Entry and clean data for baseline on surveys, routine data collection, on-site data validation etc.
◦ Enter quantitative data on statistical softwares e.g. SPSS.
◦ Facilitate the completion of relevant software set up and installation for the respective Community based organizations
◦ Provide on-the-job mentorship to partners on the use of M & E softwares
◦ Ensure complete entry of backlog of all available data set from program records into M & E database
◦ Overall, ensure complete, accurate and quality of project data in the M&E database
Qualifications
BSc in Statistics, computer sciences or any other related field. Relevant experience in data management with special reference to HIV program related data set. Computer literacy and excellent hands on experience with Microsoft Office especially excel spreadsheets. Experience in working as a data clerk in a Donor Funded project is a must. Ability to work effectively in a multidisciplinary team with little or no supervision. Excellent report writing skills and fluency in spoken English language is an advantage.
Job Title: Documentation And Administrative Assistant
Specific Responsibilities:
◦Support the documentation/Filling of all Procurement and Supply Chain documents of the organization
◦Maintaining the Procurement matrix; Reconcile procurement processes, and support other PSM activities as at when needed by the organization
◦Responsible for maintenance of organizational PSM documents
◦Responsible for storage, cataloging and retrieval of documents.
◦Maintain the integrity of working documents and update documentation when revised.
◦Maintain systems for document storage and retrieval, and help train employees on efficient system usage.
◦Responsible for document security, for assigning access, and for removing and destroying obsolete documents.
Qualifications:
Minimum qualification is B.Pharm or B.Sc in Business Admin, Social Science or Management Course. Minimum of 2 years’ experience in the management of supplies chain management functions in donor funded projects, professional certification in Supply Chain Management and understanding of Nigerian drugs regulations. Good knowledge of guidelines for all disease Programmes and procurement management softwares e.g pick and pack etc is desirable. Proficiency in Microsoft Word, Microsoft Excel, inventory management software analytical and problem solving skills.
Job Title:
Data Entry Assistant at Association
Specific Responsibilities
◦ Facilitate a desk review including collation, correction and updating of incomplete entries/records and transfer into the electronic platform.
◦ Access, Entry and clean data for baseline on surveys, routine data collection, on-site data validation etc
◦ Enter quantitative data on statistical softwares e.g SPSS.
◦ Provide regular and daily feedback on completed task via e-mail
◦ Assist program partners with real-time entry of project data into electronic database
Qualifications:
Minimum of HND or BSc in Accounting or any other related field.Relevant experience in financial data management. Computer literacy and excellent hands on experience with Microsoft Office applications and any accounting software such as QuickBooks, Sage etc. and experience in working as a data clerk in a Donor Funded project is a must.
Job Title: Transport Officers at Association
Specific Job/Responsibilities:
◦ Provide transportation support to staff or project activities.
◦ Handle vehicle fueling and maintenance, and ensure adherence to organization’s transport and security policies.
◦Provide logistical support as requested by the project office (line manager).
Qualifications:
◦ Level of Education – SSCE, Diploma
◦ Certification of driver mechanic trade test and professional experience in vehicle maintenance and repairs.
◦ At least 4 years of professional driving with valid Nigerian Driver’s license and with NGOs
◦ Good spoken and written skills in English language and one other local language.
How to Apply
Applicants should send their comprehensive Curriculum Vitae and cover letter in ONLY one attachment (MSWord document) explaining suitability for the job; to programs@arfh-ng.org on/or before May 29th, 2015. Pleaseindicate the title of post applied for in the subject line of the email. Only shortlisted applicants will be contacted. Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees. Candidates must provide functional e-mail addresses and telephone numbers of the referees.
Eligible female applicants are encouraged to apply. ARFH has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).
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