Our client is an independent oil servicing company with vast experience which cuts across several
facets of the oil and gas industry, together with affiliations with a number of reputable multinational companies. They now have an opening for Executive Assistant to the CEO in Lagos, Nigeria
Job Title: Executive Assistant
We are looking for an exceptional candidate with significant Executive Assistant experience. This role will provide a full PA support to the CEO, therefore a high level of strong administration, planning, organisational and communication skills are essential. In addition, a pro-active, approachable and flexible attitude is very important in order to be able to work in a fast-paced, team-orientated environment and to juggle the demands of this busy, high profile role.
Key Responsibilities
◦To act as the CEO’s first point of contact with internal and external stakeholders
◦To work with the CEO to understand functional business objectives
◦Undertake background research, to produce documents, briefing papers, reports and presentations
◦To work with Directors and Senior Managers to ensure information, reports, etc are produced to quality and deadlines
◦To manage the diary of the CEO and arrange meetings as required
◦To organise and deal with correspondence and legal documents
◦To liaise with technical partners on behalf of the CEO as required
◦To organise all aspects of CEO’s travel
◦To develop effective working relationships with relevant Senior Managers
Key Requirement
◦Extensive and complex diary management including pro-active management of schedules and emails as required.
◦High-level secretarial support including high quality administration and communication skills.
◦Sound knowledge of Microsoft Office systems to include Word, Excel, PowerPoint and Outlook as well as Internet skills.
◦Experience in organising meetings and conferences (domestic and international)
◦Timely collection of reports and presentations in advance of meetings including using the internal communication tools to share documents etc
◦Ability to solve problems and make alternative recommendations, handle sensitive and confidential information and interact professionally and competently at all levels
◦Strong analytical skills and the ability to read and edit documentation swiftly and accurately
◦Ability to undertake small scale project management where required
◦Articulate and literate with high levels of communication skill including fluent, accurate writing
◦Numerate ability to accurately check and interpret numerical data
◦Ability to produce and present written reports and policy documents to a high standard
◦Ability to plan and balance priorities, and able to maintain high standards while working accurately
◦Able to use the full range of software packages, especially Microsoft Office
◦Excellent organisational skill and attention to detail
◦Flexibility of working hours in order to meet deadlines
◦Confident working with all levels of management
◦Adaptability in approach and proven ability to work well within a team in a demanding environment.
◦Self-starter / takes initiative.
◦Able to exercise absolute discretion, sensitivity and confidentiality.
Qualification
◦Good university degree (post graduate qualification an added advantage)
◦Minimum 5 years’ experience in a similar role
How to Apply
Click here to apply
Deadline: 2015-05-15
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