Administrative Assistant Job (msff-abuja-recruitment@paris.msf.org)

The French Section of Médecins Sans Frontières is recruiting for its project in Maiduguri:

Context

Médecins Sans Frontières is a private, non-profit international
humanitarian organization dedicated to providing medical assistance to
populations in crisis, without discrimination and regardless of race,
religion, creed or political affiliation.

Job Title:  Administrative Assistant

Job Description

• Execute administrative tasks and do follow up of project
  accountancy, according to administration manager’s indications and MSF
  procedures, in order to ensure legal compliance and keep a strict
  control over monetary resources.
• Enter data into the HR database and personal files and keep
  them up-to-date in order to facilitate HR processes management(collects,
  records and updates the staff individual files: individual information
  sheets, copy of signed contracts, amendments, records of leaves,
  absences, overtime, etc. then enter all the data into homere software)
• Execute administrative and legal related tasks, under
  supervision of the Administrator Manager, checking payroll calculations
  and updating personal files in order to ensure accuracy, compliance and
  on time payments.
• Draw up monthly pay slips for all staff, editing and updating
  the necessary data, in order to ensure the punctuality and accuracy of
  staff payroll.
• Process the payment to suppliers and keep strict on all
  documentation involved, informing the administration manager of any sort
  of disparity.
• Carry out all accounting tasks and activities in order to
  ensure strict control of all expenditures and the reliability of
  statements and documentation.
• Prepare employment contracts in conformity with legal
  requirements including specific amendments when necessary in order to
  ensure local labour and fiscal law compliance.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Reads and explains the terms and conditions of employment and the abuse policy to the news employees.
• Ensures the confidentiality of the individually files by locking them at the end of each day.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Assist the administration manager in the prevision of monthly
  treasury and planning in order to ensure the coverage of daily needs,
  advances on salaries, payroll, etc.
• Support the Administration Manager in translating documents
  into local language. Assists the Administration Manager in meetings upon
  request.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

Requirements

• Desirable administration or finance, business related diploma.
• Fluent in English and Hausa language
• Essential computer literacy (word, excel, internet)
• Flexibility and ability to learn
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs

Work Location

• MSF Maiduguri project – Maiduguri office – NIGERIA

Contract

• Local contract (3 months with possibility of extension) – 208 working hours per month and roster flexibility required.

How to Apply

Submit your CV, copies of diplomas, qualifications and a cover letter (with reference ADASAU15) with contact details to: msff-abuja-recruitment@paris.msf.org

OR

ADMIN OFFICE – MSF

Plot 82, OLD GRA (behind Lagos house) Kolo Road Galtimari, Maiduguri, Borno state, Nigeria

Deadline for the submission of applications: 23th of August 2015.

NB: only successful applicants will be called for interview.