Country Program Officer at John Snow Inc.

The
USAID | DELIVER PROJECT is a worldwide program managed by John Snow,
Inc. and funded by the United States Agency for International
Development (USAID). The project strengthens the supply chains of health
and family planning programs in developing countries to ensure the
availability of critical health products to customers. The Nigeria
Country Program Officer (PO) backstops country operational and technical
development activities managed from the Washington DC office.

The Nigeria Country Program Officer provides day-to-day operational
support, facilitates ongoing communication, routine budget and activity
monitoring, and coordinates the technical activity implementation of the
USAID | DELIVER PROJECT’s Nigeria field office. They are an integral
member of a three-person team (Regional Manager (RM) and Finance and
Administration Manager (FAM)) that provides support to and management of
the Nigeria field office implementing the donor’s program. He/she works
under the supervision of a regional manager and in close collaboration
with the Malaria and Reproductive Health and Family Planning technical
advisors assigned to the Nigeria portfolio of activities. The project is
scheduled to end September 2016 thus close-out and transition
activities will be a major focus for this country portfolio.

Country team operational management:

• Manages routine communications between the home office and the field
  office including coordination of routine home office country team
  meetings.
• Facilitates communications between country teams, field offices and
  other project teams/technical resources (supply operations, task order
  advisors, supply chain systems strengthening, capacity building, etc.).
• Assists with administration and logistical arrangements for training and conferences.
• Represents the RM in his/her absence.
• Participates in short term technical assistance (STTA) missions as needed.
• Maintains project technical files.
• Arranges shipping of supplies and equipment and routine mailings.
• Attends country-related technical meetings, seminars, and
  debriefings, acting as team’s representative when appropriate, and
  reporting key information to team members.
• Supports country team in facilitating collaborative relationships with partner organizations, donors and clients. 
• In collaboration with the RM, coordinates and provides input to workplan development and monitoring.
• Facilitates and participates in the development of, and/or the
  timely completion/review of, country program and technical reports.
• Assists RM with dissemination of information on country innovations,
  program results and lessons learned, and provides information for the
  project website and other management information systems. 
• Assist FAM with financial and administrative management of country
  and team activities; provides technical input to developing sound and
  up-to-date financial projections that reflect workplan activities.
  Assist the RM to review the implementation of technical activities
  against workplan goals, establish milestones, and identify corrective
  actions as necessary to ensure workplan objectives are achieved.

Short-term technical assistant support to the Nigeria office:

• Serves as primary contact for STTA activities for field offices.
• Coordinates development, technical review, and approval of scopes of work for STTA activities. 
• Facilitates processes for international consultants; including
  development of the consultant contract, communicates SOW, travel
  arrangements, deliverable sign-off, and submission of a completed
  expense report.
• Manages subcontractor work order process for program initiatives.
• Submits STTA requests to STTA manager for discussion at Resource
  Allocation (RA) meetings. Represents country team at the RA meetings as
  needed.

Direct support to the Nigeria country program operations:

• Provide guidance on contractual rules and regulations. 
• When necessary prepare RFPs for warehousing and transportation services and manage the proposal review and selection process.
• Provides ongoing training and mentorship to the SCOD staff to
  improve their budgeting, planning, and subcontractor management
  capabilities.
• Facilitates international travel arrangements for project
  counterparts including: visa processing, travel advances and travel
  insurance for DELIVER-sponsored travel, if necessary.
• Serves as the interface with project contracts unit and the field
  office on technical procurements when assigned; assist with development
  of field-based subcontracts; monitoring completion of subcontract
  deliverables; facilitating actions for other USAID approvals (e.g.
  waivers).
• Review all contracts prepared by the Supply Chain Operations
  Department (SCOD), ensuring appropriate vendor award procedures have
  been followed, budget is accurate, and the activity supports workplan
  objectives and the strategic goals of the project.
• Serve as the liaison between the Senior Contracts Administrator,
  Task Order Finance Managers, RM, and SCOD to troubleshoot issues and
  create consensus.
• Works with the Malaria Technical Manager and the in-country Malaria
  program team to evaluate and forecast supply chain warehousing and
  transportation capacity needs.
• Serves as point of contact for time-sensi