New Job at African Development Bank Group (AfDB),

The African Development Bank’s Field Office in Egypt (EGFO) was
established to strengthen dialogue
between the Bank and the government
of Egypt, development partners, donors, the private sector, and the
civil society.

 This dialogue is expected to enhance and foster the
design of the Bank’s development policies and programs, as well as the
development, implementation, monitoring and evaluation of the country’s
development policies and poverty reduction strategy. EGFO also seeks to
assist and facilitate the execution of the core operational functions of
the Bank Group in identifying, preparing, appraising and implementing
projects and programs in Egypt, and follow-up with a view to enhancing
portfolio quality, promotion of participatory approaches, alignment with
country and regional priorities and enhancing impacts. EGFO invites
applications from qualified candidates to fill the vacant position of
Administrative and Finance Assistant.

Job Title:  Administrative and Finance Assistant, EGFO

Under the supervision of the Resident Representative, EGFO, and
working in collaboration with the Finance and the General Services and
Procurement units at Headquarters, the Administrative and Finance
Assistant will maintain strict compliance with the Bank’s policies and
guidelines, and assist in administrative services including accounting
and budgeting, human resources and facilities keeping with procedures
and the efficient use of resources. Other specific duties and
responsibilities include:

• Interpretation and implementation of procedures and rules related to
  administrative, procurement, financial and personnel matters and ensure
  their compliance with the Bank’s rules;
• Timely preparation and updating of procurement plans for EGFO;
• Assist in maintaining the accounting books and records of the EGFO;
• Assist in proper control of the supporting documents for payments
  and financial reports for  the payment execution and monitoring payment
  status;
• Support to Country Office procurement processes including local
  market surveys and preparation of procurement requests in accordance
  with Bank rules and regulations by providing accurate information on
  prices, specifications, freight  and source of local
  manufacturers/authorized dealers/ suppliers etc;
• Assist in managing inventories of the office supplies, and managing
  requisitions from Headquarters and local procurement, as the case may
  be;
• Maintenance of files  related to personnel,  finance, procurement, administrative, logistical, Programme/project matters;
• Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans
• Plan and carryout Country Office protocol and logistical functions
  related to EGFO missions/visitors and special events (participants,
  meeting and conferences);
• Preparing & maintaining the petty cash book;
• Assist in preparing documents to monitor the use of the Office’s
  resources, schedules missions, short-term contracts, temporary staff;
  and ensuring that all contracts are performed accordingly;
• Act as liaison between Egypt Field Office and the Government of
  Egypt, monitoring communication and follow through, status of
  information and documents between the Government and EGFO;  
• Assist in managing and maintaining the physical inventory of assets of the Country Office;
• Ensures operation of office equipment by completing preventive
  maintenance requirements; calling for repairs; evaluating new equipment
  and techniques.
• In addition to the above, performs any other additional duties as may be directed by Resident Representative.

• At least a bachelor’s degree in Business Administration, accounting, and/or finance;
• Strong interpersonal and verbal communication skills.
• Proven ability to work effectively in a team-oriented,
  multi-cultural environment and to function effectively as a member of
  various groups.
• Competence in the use of Bank standard software (Word, Excel,
  Access, MS Projects and PowerPoint), with Knowledge of SAP is an
  advantage.
• Strong written and verbal communication skills in English, with knowledge of French as an advantage.
• Practical experience of at least 6 years in  administrative and
  financial accounting as well as the full range of office support work,
  with a high level of sustained performance;
• The last 3 years’ working experience should be relevant and
  practical and gained as an accountant or finance assistant, preferably
  with an international organization, and /or donors.
• Thorough knowledge and use of all relevant computer software and the
  ability to help organize data and information retrieval systems.

How to Apply

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