AfDB Fresh Vacancy for Principal Liaison and Board Business Officer

The African Development Bank
Group (AfDB) is a multilateral development finance institution
established to contribute to the economic development and social
progress of African countries. The AfDB was founded in 1964 and
comprises three entities: The African Development Bank, the
African
Development Fund and the Nigeria Trust Fund.

• Job TypeFull Time
• QualificationMBA/MSc/MA  
• Experience
  6 years
• Job Field
  Administration / Secretarial  
  Law / Legal  

The Board Affairs Department (SGBA) of the Vice
Presidency General Secretariat provides for the day to day operational
requirements for the effective functioning of the Boards of Directors
and at key times, the work of the Boards of Governors. The SGBA’s
responsibilities extends from the setting up of the Boards work
programme through review and distribution of documents to ad hoc
services and monitoring of the utilization of certain major budgets
including those of the Bank Group Annual Meetings. In Addition, SGBA is
responsible for shareholder related activities, monitoring of relations
with member countries and providing support and administrative services
to Elected Officers.
Duties and responsibilities

Under the supervision of the Division Manager/Director, the incumbent will perform the following duties and responsibilities:

• Prepare statutory documents for the Annual Meetings of the Boards of
  Governors: (i) The agenda of meetings of the Boards of Governors (in
  consultation with the Office of the President and Vice Presidential
  Complexes); (ii) Designation of Bureau members and the Joint Steering
  Committee; (iii) Designation of the Standing Committee on Conditions of
  Service of Elected Officers;
• Help compile documents included in the agenda of the Boards of
  Governors on time; draw the attention of the Vice President Secretary
  General and departments concerned on time limits;
• Monitor the decisions and resolutions taken by the Boards of
  Governors with a view to preparing status reports for the Boards and the
  draft work programme for the subsequent year;
• Prepare and submit to the Boards of Governors documents relating to
  the composition of the subsidiary organs of the Boards of Governors;
• Organize the work of subsidiary organs of the Boards of Governors
  (Governors’ Consultative Committee, Standing Committee on the Conditions
  of Service of Elected Officers and the Joint Steering Committee): (i)
  prepare invitation letters; (ii) prepare meeting agendas and programmes;
  (iii) monitor, coordinate and compile working documents for meetings;
  and (iv) monitor meeting recommendations;
• Prepare background papers, analyses and recommendations for use by
  the Vice President Secretary General during meetings of subsidiary
  organs of the Boards of Governors;
• Organize and monitor postal ballots and produce final reports on
  these votes to be transmitted to the Board of Directors and Board of
  Governors;
• Help prepare and organize the elections of the President and Executive Directors (General and By-Elections) of the Bank;
• Prepare documents for the Boards of Directors: (i) renewal of Board
  Committees; (ii) assumption of duty by the Dean; and (iii) appointment
  of African Development Bank (ADB) Executive Directors to the African
  Development Fund (ADF) Board of Directors;
• Maintain and monitor relations with Bank Member Countries by
  drafting official correspondence of the President of the Bank addressed
  to Governors and Alternate Governors as well as regularly update and
  publish the list of Governors and Alternate Governors;
• Coordinate negotiations on the admission or withdrawal of Member
  States and manage relations with member States with regards to ADB
  capital subscriptions and general capital increase or ADF
  replenishments, in collaboration with the General Counsel & Legal
  Services Department (GECL) and Treasury Department (FTRY);
• Regularly update and publish the status of voting powers of member States in cooperation with FTRY;
• Perform any other duty required by the Director or Division Manager.

Selection Criteria

• Sound knowledge of Multilateral Development Bank’s rules, policies and procedures and the functioning of their Secretariats;
• Ability to work quickly and produce recommendations; strong and proven analytical and communication skills;
• Ability to meet client needs and achieve results, paying attention to detail (rigour);
• Excellent ability to communicate in French and/or English, with a good working knowledge of the other language;
• At least a Master’s degree in Law, International Relations, Public Administration or other related disciplines;
• A minimum of six (6) years of relevant professional experience and
  thorough understanding of the rules governing the composition and
  functioning of Multilateral Development Banks’ Boards of Directors and
  Boards of Governors and their subsidiary organs;
• Familiarity with the organization of work and internal procedures of the Boards of Directors and Boards of Governors;
• Mastery of the software applications currently used in the Bank (Word, Excel, PowerPoint, etc.).

How to Apply

Click here to apply