Executive Assistant to the President/Partner Vacancy in Lagos Oct., 2015

Bradfield Consulting – Our Client, the President of an NGO and Partner
of a Law Firm, is looking to hire a result-oriented and self-motivated
candidate to fill the position below:

Job Title: Executive Assistant to the President/Partner

Location: Lagos

Job Descriptions

• Reporting to the President, the Executive Assistant will serve
  as a liaison to the board of directors and senior management teams.
• Organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Education and Experience

• Master’s Degree required
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
• Experience and interest in internal and external
  communications, partnership development, and fundraising Expert MS
  Office proficiency, Word, Excel, Outlook and PowerPoint (with high
  technical ability) Adobe Acrobat, and Social Media web platforms.

Responsibilities

Executive Support:

• Completes a broad variety of administrative tasks for the
  President including: managing an extremely active calendar of
  appointments; completing expense reports; composing and preparing
  correspondence that is sometimes confidential; arranging complex and
  detailed travel plans, itineraries, and agendas; and compiling documents
  for travel-related meetings.
• Plans, coordinates and ensures the President’s schedule is followed and respected.
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office.
• Provides leadership to build relationships crucial to the
  success of the NGO, and manages a variety of special projects for the
  President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a
  hands-on approach, including drafting acknowledgement letters, personal
  correspondence, and other tasks that facilitate the President’s ability
  to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously,
  proactively, and follows-through on projects to successful completion,
  often with deadline pressures.
• Communicates directly, and on behalf of the President, with
  Board members, donors, Foundation staff, and others, on matters related
  to President’s programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and
  concerns addressed to the President, including those of a sensitive or
  confidential nature. Determines appropriate course of action, referral,
  or response.
• Provides a bridge for smooth communication between the
  President’s office and internal departments; demonstrating leadership to
  maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Presidentto keep him/her
  well informed of upcoming commitments and responsibilities, following
  up appropriately.

Board Support and Liaison:

• Serves as the President’s administrative liaison to NGO’s board of directors
• Assists with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set
  in bylaws regarding board and board committee matters, including advance
  distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans

Communications, Partnerships, and Outreach

• Ensures that the President’s bio is kept updated and responds to
  requests for materials regarding the President and the organization in
  general
• Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives

• Works with the Strategic Initiatives team in coordinating the President’s outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the President to donors

Skills and Competencies

• Strong organizational skills that reflect ability to perform and
  prioritize multiple tasks seamlessly with excellent attention to
  detail
• Proven ability to handle confidential information with
  discretion, be adaptable to various competing demands, and demonstrate
  the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Very strong interpersonal skills and the ability to build
  relationships with stakeholders, including staff, board members,
  external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently

How to Apply

Click here to apply online