Origin Group is a twenty first century group of companies with varying deeply vested interests in key economic sector in Nigeria and China.
Origin Group operates in sectors such as agriculture, engineering & construction, trade advisory &
trade outsourcing, manufacturing, import and export among others. We are an indigenous company with a fast track record owning significant market share with a growing clientele profile; our services are tailored towards client’s satisfaction with quality control assurance.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Job Description
- To provide comprehensive secretarial and administrative services to the chairman; enhancing the executive’s effectiveness by providing information management support; representing the executive to others.
Main Responsibilities
- Manage and maintain the executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
- Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Completes projects by assigning work to clerical staff; following up on results.
- Prepares reports by collecting and analysing information; prepare presentations.
- Secures information by completing data base backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry.
- Meet with special interest groups or individuals on behalf of the executive
- Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
- Evaluate policies to ensure they are in compliance with corporate rules and mission.
- Any other duties commensurate with the accountabilities of the post.
Requirements
- Minimum of B.Sc./HND degree in a related field
- Min of 6 years relevant work experience
- Master’s degree preferably in economics or a related discipline is an added advantage
- Report writing and analysis
- Excellent research skills
- Innovative thinker
- Be amiable and professional at all times
- Travel logistics
- Good verbal and written communication skills
- Good organizational skills
- Proficiency in MS Office
Job Title: Admin Assistant
Location: Lagos
Job Description
- Administrative assistant performs clerical duties and provides support to other staff /operations, so as to ensure effective & efficient operations.
Main Responsibilities
- Greet and receive visitors; answers phones & respond to queries/request
- Maintain electronic and hard copy filing system
- Open, sort and distribute incoming correspondence
- Maintains supplies inventory by checking stock to determine inventory level; anticipate needed supplies; placing and expediting orders for supplies & verifying receipt of supplies
- Schedule and coordinate meetings, appointments and make proper arrangements for schedule meetings
- Take minutes of meetings and circulate to all staff
- Ensures optimal operation of equipment by completing preventive maintenance requirements; calling for repairs & maintaining equipment inventories
- Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.
- Contributes to team effort by accomplishing related results as needed.
- Coordinate the maintenance of office space
- Performs other tasks as assigned.
Requirements
- Minimum of B.Sc./HND degree in a related field
- Min of 3 years relevant work experience
- Ability to juggle multiple projects with superb accuracy
- Excellent attention to details
- Exceptional customer service skills
- Good verbal and written communication skills
- Problem solving & analytical skills
- Energetic & resourceful
- Proficiency in MS Office suite
- Must be highly skilled in dealing with financial and numeric data.
How to Apply
Interested and qualified candidates should send their applications and CV’s to: doris.agwa@origingroupng.com
Deadline 27th November, 2015.
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