Executive Assistant to CEO Needed at Savvy Capire

Savvy
Capire is a Facility Management Company that provides solutions to
commercial, residential buildings and work place management. We have
offices and operational presence in four African countries – Ghana,
Kenya, Nigeria and South Africa.

We are recruiting to fill the position of:

Job Title: Executive Assistant to CEO

Location: Lagos

Job Description

• The Executive Assistant will be confident and comfortable owning
  two distinct but connected areas of responsibility: administrative and
  project management. In the administrative capacity, he/she will ensure
  that the CEO is engaged on the appropriate priorities on a day-to-day
  basis.
• The role includes extensive scheduling and key contact
  synchronization on both business and personal fronts and responsibility
  for inbound and outbound communications including email, phone, and hard
  copy mail.
• On a project management front, the Executive Assistant will
  operate as a thought-partner on a variety of strategic and operational
  initiatives, internal and external deliverables, and special projects,
  working with the CEO’s leadership team and key constituents across the
  organization.
• This role supports the CEO by ensuring the critical activities,
  initiatives, and day-to-day operations of the CEO are fully aligned and
  advancing as necessary.
• The Executive Assistant may represent in selected interactions with team members, executive leaders, and the Board of Directors
• With an ability to transform general direction into action, the
  EA will effectively manage multiple deliverables in the face of some
  level of ambiguity from executive leaders and teammates.
• In this position, it will be necessary to support the
  compilation of documents and presentations in collaboration with other
  teams, to create complex travel itineraries, and to work
  cross-functionally to determine appropriate presentation content,
  messaging and delivery.
• The individual serving in this capacity will possess excellent
  cross-group collaboration and communication skills and must have the
  ability to work effectively within all levels of the organization, from
  executives to individual contributors.
• In addition to having sound judgment, the Executive Assistant
  will manage confidentially without exception, earn credibility by
  demonstrating the ability to achieve results, and exhibit strong
  operational skills.
• Serving as the central point of contact for the coordination of
  the CEO’s activities, including preparation of relevant meeting
  documents and briefing material, the individual in this position will
  take a thoughtful and strategic approach to the CEO’s meeting and travel
  coordination.
• The Executive Assistant must be comfortable moving at a rapid
  pace alongside an entrepreneurial leader while maintaining a laser-focus
  on the best use of the CEO’s time. In this regard, is essential that
  he/she proactively ensures that the CEO is engaged in appropriate
  internal dialogues, and that the CEO is regularly briefed on activities
  across the organization including product launch activities, internal
  meetings that may have particular relevance, and sponsored events.
• Essential requirements for the role are emotional intelligence,
  the capacity to build trust with diverse individuals, strong business
  acumen and research skills, experience coordinating complex domestic and
  international travel, the ability to integrate seamlessly into
  communication flows, and a balanced blend of accountability, humility,
  and authority.
• Being genuinely motivated to provide superb support to the CEO
  and to effectively work as a team in the Office of the CEO are two key
  goals in this assignment.
• By leveraging his/her own combination of entrepreneurialism,
  self-reliance and awareness, and commitment and respect towards others,
  the Executive Assistant can achieve both goals.

Summary of Role

• Functioning as the CEO’s “business partner”, creating win-win situations for direct access to the CEO’s time and office.
• Providing a bridge for smooth communication between the CEO’s
  office and internal teams; demonstrating leadership to maintain
  credibility, confidentiality, trust and support with team members.
• Converting CEO vision and ideas into professional presentations.
• Working closely with CEO to keep him well informed of upcoming commitments.
• Understanding and adapting to company’s culture and providing an
  environment which upholds the Mission, Values, and Expectations of the
  Company. Providing leadership and support to build relationships crucial
  to the success of the organization
• Managing a variety of special projects for the CEO.
• Prioritizing conflicting needs, handling matters expeditiously
  and proactively, following through on deadline sensitive projects to
  successful completion.
• Helping in the planning, prioritizing, and managing of the CEO’s
  active schedule, including: calendar; expense reports; composing and
  preparing correspondence; arranging complex and detailed travel plans,
  itineraries, and agendas, scheduling and planning leadership meetings,
  communications, activities and special events.

Desired Skills and Experience

• Eagerness to support the CEO’s demanding schedule and complete projects and/or meet deadlines outside of regular business hours.
• Strong organizational skills and the ability to prioritize
  multiple competing tasks seamlessly and with excellent attention to
  detail.
• Excellent interpersonal skills and the ability to build
  relationships throughout the organization and with external
  stakeholders.
• Excellent written and verbal communication skills
• BSc/BEng or BTech, or the equivalent combination of education and experience.
• At least 5 years of experience supporting C-level executives, preferably in a fast-paced, environment.
• MBA will be an added advantage.
• Strong writing experience including regular preparation of PowerPoint decks and presentations.
• Proven ability to maintain confidentiality and manage sensitive
  data and information. Ability to achieve high performance goals and meet
  deadlines in a fast-paced highly dynamic environment.
• Executive level skill in Microsoft Office suite and Apple Mac Keynote and Pages tools.

How to Apply
Interested and qualified candidates should send their cover letter and
resume in a PDF or Word Document only to Savvy Capire Partners career
email: hr@savvy-capire.com Subject of the mail should be Position applied for: “Executive Assistant to CEO”.
Or
Hardcopy of resume and cover letter can be submitted at Office:
Savvy Capire Partners Limited
F15 City Mall Onikan,
Lagos State.

Note: Only successful candidates will be contacted via mail and phone call

Deadline : 28th February, 2016.