Recent Jobs at JobMag Limited

The JobMag Limited, a Consulting Firm committed to helping businesses drive growth and efficiency through their people and processes,

Job Title: Executive Assistant

Industry: Beauty & Fashion

Employment Type: Full Time

Location: Lekki, Lagos

Main Purpose of Position

• Provide personal administrative support and assistance to the Executive Director.

• To maximize the productivity of the Executive Director in delivering of services.

• Help manage the organization’s relationship with industry and board members.

Job Description

• Design and maintain databases;

• File and retrieve documents and reference materials;

• Conduct research, collect and analyse data to prepare reports and documents;

• Manage and maintain executives’ schedules, appointments.

• Arrange and co-ordinate meetings and events;

• Answer and manage incoming calls;

• Receive and interact with incoming visitors;

• Liaise with internal staff at all levels;

• Interact with external clients;

• Co-ordinate project-based work;

• Review operating practices and implement improvements where necessary;

• Supervise, coach and train lower level staff.

Assist with financial management

• Use computer software to prepare invoices and financial statements;

• Code and file financial material according to established records management procedures;

• Process accounts payable ensuring timeliness and accuracy of information;

• Prepare accurate bank reconciliations and deposits;

• Assist with financial reports as required.

Provide Board support

• With the Executive Director, prepare meeting agendas and supporting material for distribution;

• Ensure the timely distribution of material to the Board;

• Draft minutes of Board meetings for review by the Executive Director;

• Create action list for management staff from board meetings;

Education and Experience:

• Bsc, HND or OND in relevant discipline.

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.

• Knowledge of standard office administrative practices and procedures.

• Minimum of 2 years of relevant work experience in a similar position.

• Familiar with managing external services including accounting and HR.

Remuneration

Salary: N70, 000

How to Apply

Click here to Apply Online