HealthPlus Limited is Nigeria’s 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.
As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!
We are recruiting to fill the position below:
Job Title: Accounts Officer
Location: Lagos
Key Elements of the Role
- Report to the Financial Accountant
- Keep records that conform with tax laws and provide financial data for the management
- Prepare income tax and other government reports
- Prepare the monthly profit & loss account and balance sheet
- Periodically prepare the schedule of creditors and debtors
- Prepare daily bank lodgements and bank balances schedule
Desired Skills & Experience
- A good degree from a reputable university
- Minimum of 2 years cumulative experience in accounts or similar job function
- Membership of ACCA/ICAN is an advantage
- Must possess strong analytical skills
- Good working knowledge of Microsoft Office skills like Word, Outlook, and Excel.
- Experience with Accounting Software Packages is an advantage
Job Title: Executive Assistant to the CEO
Location: Lagos
Key Elements of the Role
- Report to the CEO
- Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
- Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
- Ensure that decisions and work is appropriately delegated in the absence of the CEO
- Review and attend to correspondence (all forms) and communicate on behalf of the CEO
- Complete administrative and project related work delegated from the CEO
- Represent the CEO in a professional manner to internal and external clients
- Organize all travel logistics for the CEO as required
- Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
- Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
- Ensure appropriate venue and equipment booking for events including refreshments where appropriate
- Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
- Set up and maintain annul calendar of meetings and events across the business
- Ensure the CEO is well prepared and has relevant documentation for meetings
- Prepare and distribute agendas, pre-reading papers and rooms for meetings
- Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
- Manage the practical and administrative requirements for organizational events as required
Desired Skills & Experience
- A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
Job Title: Administrative Manager
Location: Lagos
Report to the Head, Facilities and Administrative Services
Key Elements of the Role
Assets/Office Equipment Management:
- Ensure all office equipment, machines and tools are in good conditions at all times
- Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems e.g Air Conditioning Systems, Generators, Photocopying machines etc
- Oversee the sourcing and purchase of office equipment from accredited vendors
- In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.
Office Building/Premises Maintenance:
- Monitor the facility to ensure that it remains safe, secure, and well-maintained.
- Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.
- Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations
- Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly
- Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition
- Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due
- Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)
- In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Fleet Management:
- Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company
- Ensure all required registration documents are intact and are available when demanded
- Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document
- Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times
- Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles
- Create a comprehensive database of all vehicles to keep a track on their locations and conditions
- Ensure vehicles and drivers are available to staff who need to embark on official assignment
- Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles
- Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud
- Advise Management on replacement and disposal of damaged and old vehicles.
Insurance Management:
- Identify and work towards eliminating all risks that people are disposed to at work
- Advise Managements on ways to insure all identified risks
- Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
- Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
- Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
- Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
- Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.
Vendor Management:
- Source for vendors/service providers for all supplies and services
- Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
- Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted
- Facilitate the prompt supply of water, diesel, fuel in etc
- Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work
- Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.
Inventory Management:
- Plan, administer and control budgets for contracts, equipment and supplies.
- Oversee the purchase, storing and distribution of office supplies and equipment.
- Maintain a comprehensive database of all store items, office equipment, assets etc.
- Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.
Desired Skills & Experience
- Bachelor’s Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity
- Membership of a recognized professional body is an added advantage
- Leadership & managerial skills
- Negotiation and persuasion skills
- Excellent interpersonal and people skills
- Planning & organizational Skill
- Ability to manage time and prioritize tasks
- Good problem solving and decision making skills
- Excellent verbal and written communication skills
- High standard of attention to detail
- Expert Microsoft Office skills like Word, Outlook, and Excel.
How to Apply
Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to: humanresources@healthplus.com.ng
Or
The Human Resources,
Health Plus Limited,
11b Victoria Arobieke Street,
Off Admiralty Way,
Lekki Phase 1,
Lagos State.
Deadline:
17th March, 2016.
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