New Job Vacancies at Palladium Group

• This role is responsible for managing the project’s local operations. We are looking for an experienced Operations professional, with the necessary breadth of experience to lead this range of functions.
• The main duties fall within the following broad areas of responsibility: Contracts, Compliance & Procurement Human resources (recruitment and performance management) Financial Oversight- including budgeting, forecasting and strategic analysis Logistics & Security management.

Responsibilities
Key Responsibilities:

• Operations Leadership Implement and oversee operational systems and processes in support of programme results.
• Manage all administrative, operations, and financial project personnel.
• Delegate financial and operational responsibility to the administrative and financial staff.
• Ensure adherence to all applicable corporate, donor, and government rules and regulations regarding the project while supporting planning and delivery.
• Provide analytical and evaluative techniques to identify, consider, and resolve operational issues or problems, in conjunction with the corporate operations team.
• As part of VFM working group, ensure that VfM is sought, secured, tracked and analysed in all operations and fed-into programming decisions
• Contracts, Compliance & Procurement Act as the internal point of contact for the project team for sub-contracting; pro-actively assisting the team in day to day management of subcontractors and grantees
• Supervise and ensure value for money in procurement of grantees, sub – contractors and service providers
• Monitor subcontractor compliance, and address any issues noted
• Lead the project’s Human Resource Function
• Oversee the project’s performance management framework, & ensure support and guidance is provided as necessary to Line Managers
• Ensure effective planning & recruitment of staff and consultants.
• Responsible for all HR management

Financial Oversight:

• Supervise project level financial management, reporting and controls and ensure financial propriety is maintained.
• Direct the project team and corporate operations team to forecast and manage the budget and finances for project activities, against work-plans.
• Coordinate with the DTL – Planning, Delivery and Evidence regarding progress of all outputs in implementation of work plans, including identification of implications for expenditure and forecasting
• Regularly review and seek to address budgetary performance issues
• Prepare strategic financial reporting, ensuring analysis fed into project management & communicated effectively and in a timely fashion
• Provide oversight and leadership to any project audits Logistics & Security Management
• Oversee local project logistics, facility and vehicle management.
• Supervise project travel management
• Responsible for all aspects of project security, working closely with the Palladium Security team
• Responsible for ensuring that state level operations are well-coordinated, and run smoothly
• Deputise for and / or carry out any other reasonable activities determined by the Team Leader.
• As part of Management team: contribute to short and long-term programme planning and strategy.

Requirements
Functional Competencies:

• Demonstrated ability in; Compliance and contracting Human Resource Management Financial Management, Analysis and Reporting Logistics (including security)

Management Competencies:

• Judgement and Decision Making Leadership Managing Team Performance Experience with Matrix Line Management

Qualifications and Experience

• Third level/Post-Graduate degree in Business or a similar field such as Human Resources or Financial Management;
• 5-10 years working in an Operations Management role related to donor funded development projects;
• Proven ability in steering operations in a fast-paced environment along with people management;
• Excellent interpersonal skills and a collaborative management style;
• Commitment to gender equality and social justice;
• Experience of working in Africa/Nigeria is essential.

Deadline: 19th June, 2016.

How to Apply

Click here to apply online

• For assigned projects, the Associate, Project Operations serves as part of the corporate management team.
• This team is responsible under the leadership of Project Director and management of the Director, Project Operations for the management and delivery of projects.
• The specific purpose of the position is to support the management and implementation of effective and efficient operational, financial and compliance activities to deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines and client rules and regulations.

Responsibilities

• Support project start-up and closeout Serve as a liaison between corporate services and the project
• Contribute to the preparation and maintenance of project specific components of the project operations manual
• Support training of project staff on company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operations matters)
• Participate in the development and maintenance of project work plans
• Support the development and presentation of internal and external reporting (for example: Monthly Management Reports (MMRs), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
• Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required
• Support the monitoring and maintenance of compliance with head/prime contracts In collaboration with Finance establish project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting
• Assist with project financial / cash-flow planning, process funding requests from the field, and process monthly Funds Transfer Requests (FTRs) Review cashbooks / field vouchers and ensure supporting documentation is complete
• Assist in ensuring the accuracy of client invoices (including monthly, milestone and performance based invoices)
• Coordinate input and support from HR for recruitment and contracting In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to
• In collaboration with HR, ensure staff performance management systems are in place and adhered to Maintain project data on relevant HR systems for short-term and long-term staff and consultants

Requirements

• A relevant Bachelor’s degree.
• A minimum of 2 years relevant work experience.
• Project management of administrative support experience with DFID, DFAT, USAID or other donor client(s).
• Understanding of Project Management.
• Financial acumen and the ability to interpret and analyse financial reports.
• Sound problem solving and decision making skills.
• Willingness to travel and work abroad a minimum of eight weeks per year in developing countries and elsewhere.

How to Apply

Click here to apply online