Job Opportunities at International NGO Safety Organisation (INSO)

INSO is an international non-governmental, non-profit organization. Our mission is to support the humanitarian community with information, analysis and advice that enhances situational awareness, supports informed decision-making, strengthens operational practice and enables humanitarian 
access.

We are now seeking an experienced individual to join our team as a GIS / IT Officer, who will based out of the INSO office located in Abuja.

Job Title: Information Assistant
Location: Abuja
Starting Date: 1 July 2016
Duration of the Contract: 1 year renewable
Purpose of position

• The Information assistant is in charge of INSO NIGERIA databases. This consist in 3 core responsibilities:
• Ensure quality data entry into the INSO NIGERIA Incident database
• Prepare graphics based on extracts from the Incident Database
• Be the focal point for NGO registration requests and update the INSO NIGERIA Registration database

Hierarchy: 

• Reports to the Country director

Keys Responsibilities
The list of responsibilities is not exhaustive: other tasks may be requested to adapt operational needs. 

• Oversee, manage and maintain NGO’s registration with INSO.
• Develop and maintain a thorough understanding of the INSO NGO registration guidelines as detailed in the SDS
• Clearly understand the INSO definition of an NGO (as detailed in the Scope of Services) and ensure that this is applied in all registration requests
• Communicate with NIGERIA NGOs the registration requirements and services that INSO provides.
• Assist the Director with the NGO vetting process.

Maintain both the electronic and hard copy databases for all registrants. Engage pro-actively in the maintenance of the Comprehensive NGO Registration Database, including:

• Updating and management of INSO incident database.
• Develop and maintain a thorough understanding of INSO Database coding guidelines
• Strict adherence to coding guidelines in regards to weekly database coding requirements
• Strict adherence to weekly coding deliverable schedule
• Communicate to Director any queries or clarifications regarding coding
• Preparing graphics based on the INSO incident database.
• Prepare graphics based for Bi-weekly and Quarterly reports, based on information extracted from INSO information database
• Prepare graphics other graphics on request
• To follow INSO security policies and procedures.
• Follow 100% of INSO policy directives;
• Observe and maintain the confidentiality and security of all NGO information;
• Observe and maintain the confidentiality and security of any documentation/procedures as outlined by Director
• To adopt professional conduct and positive attitude
• Manage your time in the office effectively. Use your free time to check and clean up the INSO registration database, database as well as the compiling of graphs / central contacts list / annex 4 / and keep up to date the TW / SR listings.
• Work to ensure a positive working atmosphere enhancing a cordial working relationship.

Posting Details 

• This position is based in Abuja with frequent travel in North Eastern Nigeria.
• The position requires the holder to be able to undertake tasking at short notice with due regard to the security environment
• The position requires the holder to be able to work effectively and efficiently unsupervised. The selected candidate must be able to plan and manage their own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions.
• This position requires a Degree of flexibility with respect to working hours
• 
  

Mandatory Requirements
(Applicants MUST have all these): 

• Bachelor in IT, Journalism, Communication, Political Sciences, History, or any other equivalent Diploma
• 2 or more years of work experience involving Excel production of high quality graphics
• Fluency in English (working language) with good writing capacities
• 
  

Preferred Characteristics
(Applicants SHOULD have 1 or more of these): 

• 2 or more years of work experience with NGOs
• Excellent Excel knowledge, including production of high quality graphics
• Experience in high quality report production
• High focus and concentration capacity
• Successful experience in data entry of complex non-quantified information
• Demonstrated capacity to work with minimal supervision and maintain a high level of engagement
• Good knowledge of Word, PowerPoint, Internet

Job Title: GIS / IT Officer
Location: Abuja
Starting Date: 1 July 2016
Duration of the Contract: 1 year renewable
Hierarchy: Reports to the Country director
Purpose of position
Under the supervision of the Country Director, the GIS / IT Officer will focus on:

• Firstly ensuring the production of scheduled and requested mapping services (70%)
• Secondly maintaining the IT system in the INSO offices (30%)

Keys Responsibilities 

• The list of responsibilities is not exhaustive: other tasks may be requested to adapt operational needs.

Conception, preparation and production of maps: 

• Collection of geographical information, its manipulation, analysis and presentation.
• Conception, preparation and production of Standard Delivery Services of INSO mapping products, including the design of a standard in-house format for map products.
• Produce and maintain high-quality, security-relevant static maps, including: security incident mapping, area of influence mapping, detailed risk maps for key roads and cities, NGO presence map.
• Work closely with the Information Officer to ensure accurate and regularly updated/dynamic linkages between GIS maps and INSO’s Incident Database.
• Provide training to INSO Syria operations staff on GIS mapping software and methods at a basic level.
• Identify NGO map information needs and opportunities, in collaboration with the operations team.
• Identify barriers for information collection, collation, analysis and sharing and develop appropriate supportive strategies.

IT management: 

• Conception, preparation and implementation of the office IT set-up, under the supervision of the Deputy Director Support.
• Ensure all INSO users have access to all relevant licensed software, including antivirus, office, GIS software, and etc.
• Assess the security threat to INSO’s IT systems and ensure it is appropriately mitigated.
• Ensure that emails and key electronic files are backed up once a month.

To follow INSO security policies and procedures: 

• Follow 100% of INSO policy directives;
• Observe and maintain the confidentiality and security of all NGO information;
• Observe and maintain the confidentiality and security of any documentation/procedures as outlined by Director

To adopt professional conduct and positive attitude: 

• Manage your time in the office effectively.
• Work to ensure a positive working atmosphere enhancing a cordial working relationship.

Posting Details 

• This position is based in Abuja, with regular short trips to Maiduguri
• The position requires the holder to be able to undertake tasking at short notice with due regard to the security environment
• The position requires the holder to be able to work effectively and efficiently unsupervised. The selected candidate must be able to plan and manage their own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions.
• This position requires a degree of flexibility with respect to working hours

Requirements: (Applicants MUST have all these) 

• Bachelor’s degree or equivalent experience in Information Systems, GIS, computer sciences or a relevant discipline.
• Good general IT knowledge (network set-ups, hardware, trouble shooting)
• Ability to think creatively in terms of tool and process development
• Be systematic, proactive, innovative, self-motivated and detail oriented.
• Fluency in English (working language) with good writing capacities
• Must have Nigerian nationality.
• Two years of GIS work experience, including proven production from A to Z of professional high quality maps
• Displayed capacity to understand the work and nature of NGOs will be considered as an asset.
• Excellent command of QGIS, ArcGIS, Google Earth, and Microsoft Excel.

How to Apply
Interested and qualified candidates should are requested to send the following to: jobs@nga.ngosafety.organd ensure to reference the job title, eg: ‘INSO Information Assistant’ in the subject line of your email. Only shortlisted candidates will be contacted after the closing date.

• Cover Letter specifying how you meet the mandatory requirements.
• Motivation in applying and what you hope to bring to INSO (2 page maximum).
• Up to date CV (5 page maximum).

Note: Please do not send any additional information (Certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

 Deadline  17:00GMT on the 25th, June 2016.