Administrative Assistant Job in Kaduna at AS Operations West Africa Limited (ASO)

AS Operations West Africa Limited (ASO) is a Nigeria-registered subsidiary of Adam Smith International (ASI). ASO provides operational support to three DFID-funded projects in Nigeria, i.e. NIAF, GEMS and ENABLE. Operational services include IT and Communications; Residential and 
Hotel Accommodations; Administrative Support; Domestic Ground and Air Transportation; International Travel and Protocol; and, Security Services.

AS Operations West Africa Limited (ASO) is recruiting to fill the position below:


Job Title: Administrative Assistant – Contract Position
Location: Kaduna
Job Summary 

• Based in Kaduna, this position works within the Administrative Services Section of a mid-sized operational services company. Among our clients is a leading international advisory firm that works throughout the world to help reform and improve economies and institutions
• This temporary mid-level administrative position provides support to management by carrying-out a coordinating role that ensures office operations are timely and are performed in an effective and efficient manner
• Contract pay rate is similar to an Administrative Services Level 6 on the established pay scale
• The contractor will be required to have a Tax Identification Number since taxes will be collected and remitted on their behalf with the appropriate tax authorities.

Responsibilities 

• Tracking and prioritizing all incoming emails;
• Booking and tracking hotel reservations;
• Coordinating vehicle logistics;
• Scheduling and attending meetings, creating agendas and taking minutes;
• Addressing telephone and email enquiries;
• Creating and maintaining filing systems;
• Keeping diaries and arranging appointments; and
• Other related duties.

Knowledge, Skills and Abilities: 

• Excellent organizational skills;
• Excellent customer service skills;
• Average oral communication skills in Hausa;
• Tact, discretion and respect for confidentiality at all times;
• A pleasant, confident telephone manner;
• Reliability and honesty;
• Above-average knowledge of MS Office including Excel, PowerPoint and Word;
• Excellent research and presentation skills.
• Excellent problem solving skills;
• Attention to detail;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• The ability to manage pressure and conflicting demands and prioritize tasks and workload;
• Above-average oral and written communication skills in English;

Education and Experience 

• A first level degree in Business Administration or Public Administration;
• Previous work experience in an administrative or secretarial role is required;
• Extensive experience with the use of Excel, Word and PowerPoint.

How to Apply
Interested and qualified candidates should send their CV’s to: gm@asoperations.com Please note “Administrative Assistant” in the subject line.

Your application package should include: 

• A cover letter detailing how you meet the Education and Experience qualifications;
• Your CV; and
• Contact details for three recent work-related referees

Note 

• Only applicants who meet the Education and Experience qualifications will be contacted. If you do not meet these, you need not apply.
• Applications received after this time will not be considered

Deadline  31st August, 2016.