Latest Job Vacancies to Work at USAID Project (precruit@ghsc-psm.org)

• This position will provide technical leadership and coordination for all Management Information Systems (MIS) projects and activities, across all task orders in Global Health Supply Chain
• Procurement and Supply Management (GHSC-PSM) Nigeria. The position will be the primary point of contact for GHSC-PSM Nigeria on MIS and related tasks.

Key Responsibilities

• Lead the design, implementation and documentation for MIS and related projects / activities.
• Evaluate available technologies and recommend the most suitable option that will support the MIS activity for the GHSC-PSM project.
• Facilitate user requirements definition and documentation meetings / workshops
• Develop implementation strategies for MIS activities / projects
• Establish required documentation for MIS Project.
• Ensure that all PSM Nigeria MIS implementations are in compliance with USAID requirements.
• Lead the assessment/evaluation of MIS activities / projects
• Support the development and deployment of appropriate MIS applications for use by the PSM Nigeria program, the funders and other relevant partners
• Lead training and capacity development activities for MIS applications users
• Serve as the POC and representative of GHSC-PSM Nigeria on MIS issues
• Lead the administration and management of GHSC-PSM MIS platform
• Support data analysis and dissemination available data to inform project management.
• Lead the analysis and periodic sharing of information for decision making by relevant stakeholders.
• Supervise a team of MIS advisors to ensure timely achievement of project deliverables.

Technical Skills and knowledge required:

• Proficiency in use of Microsoft Office programs is a requirement.
• Knowledge of data management processes and tools, including web-based database systems is required.
• Ability to troubleshoot systems related problems and maintain security of the systems
• Proficiency in working with the office applications, ERP software, communications systems.
• Good project management skills
• Familiarity with USG requirements for MIS project development and implementation
• Experienced in USG funded managing information systems projects Knowledge of public health programs, strategies. methods, processes and techniques is required.
• Strong skills in project monitoring, interpretation and evaluation of data are required. Strong oral and written communications skills are required.
• Ability to facilitate training / workshops and present technical and strategic Information data in a clear and concise manner to audiences with varying degrees of knowledge/experience in MIS.
• Ability to lead a team, and coordinate across different teams.

QualificationsApplicants for these positions should possess the following minimum qualifications:

• Master degree in Management Information Systems, Information Communications Technology or a related field.
• Professional Certifications related to setting information management systems.
• At least 5 years of work experience in setting up and managing ICT-based knowledge and information management systems
• At least 3 years experience in training and mentoring staff in ICT particularly developing countries.

• The Program Associate will assist with administrative support, program monitoring and support for effective implementation.
• The Program Associate will report to the assigned Project leadership and/or technical lead who will be his/her supervisor but will be expected to support multiple program areas and departments.

Responsibilities 

• Provide administrative support to the Project leadership and technical leads as needed in locating & assembling technical materials, copying & filing, monitoring activity implementation and reminding relevant team members of activity timelines.
• Provide support to the technical teams in filling the procurement action request (PAR) form, obtaining relevant background information and tracking implementation of the PAR instructions for program implementation.
• In consultation with Project leadership and technical leads, organize and schedule business meetings as assigned; ensure conference rooms and other venues are reserved; and coordinate transportation if necessary to meeting venues.
• Assist in taking meeting notes during business meetings, developing follow up actions from meetings and following up with relevant parties to ensure implementation of the project activities in line with meeting agreement.
• In consultation with Project leadership and technical leads, assist in maintaining up-do- date project workplans, including but not limited to status updates for individual workplan activities and associated document for all the projects as appropriate.
• In consultation with technical staff and the Finance, Office administration and Operations department, organize and schedule training programs and workshops, including but not limited to: identifying and reserving venues, specifying accommodation needs, specifying and arranging for food & refreshments, identifying and assisting transportation options, providing necessary audio-visual and other equipment and supplies, arranging for the timely production of approved training materials.
• Attend team and other technical and administrative meetings as assigned; in consultation with supervisory staff, prepare and circulate in advance meeting agenda; prepare and circulate draft minutes of meetings; and following review by supervisory staff, revise and circulate finalized minutes (after review as appropriate) including follow-up on outstanding tasks identified during the meeting.
• Assist the Project leadership and technical lead in maintaining up to date contact list of relevant stakeholders to guide program implementation
• Assist in review of relevant project reports and document as may be assigned to align project deliverables with goals and objectives
• Assist Project leadership and technical leads and other project staff with other administrative tasks as needed.
• Perform other duties as may be assigned

Qualifications
Applicants for these positions should possess the following minimum qualifications:

• Bachelor’s Degree or HND or equivalent in Public Administration, Public Health, Social Sciences, Management, Communications or equivalent
• Excellent computer skills – good knowledge of MS Office applications
• At least 3 years’ relevant work experience providing program support in health-related programs (with an international NGO preferred).
• Strong analytical and problem solving skills
• Experience with a USAID funded contract or grant is a significant plus.
• Able to understand and follow specific instructions
• Strong written and verbal communications skills in English required.
• Good interpersonal skills with a demonstrated ability to work as part of a team
• Ability and willingness to travel outside Abuja
• Ability to perform multiple tasks simultaneously and to meet demanding time-lines Strong organizational skills

• Support central collaboration efforts between Government of Nigeria (GoN), donors and relevant Stakeholders in PSM activities in focus states and develop strategies and tools to foster collaboration in procurement planning, shipment tracking, distribution, monitoring and supervision, LMIS reporting & information management.
• Support Program or Project routine meetings of procurement and supply management coordination working groups and committees for the relevant health programs.
• Support the analysis of procurement and supply management processes to assist in identification of gaps in personnel, systems, policies or other resources required to assure performance and effectively communicate these analyses to stakeholders for action.
• Support the analysis of procurement and supply management processes to assist in identification of gaps in personnel, systems, policies or other resources required to assure performance and effectively communicate these analyses to stakeholders for action.
• Provide technical input for organizational development and capacity building for PSM activities for the relevant Program or Project.
• Provide technical input in developing standard operating procedures (SOPs) for routine PSM activities, monitoring adherence to SOPs within the Program or Project.
• Provide technical input for the Program or Project to establish a well-coordinated data management system in the country, including coordination and report on supply chain activities.
• Support Government agencies PSM led activities in collaboration with other partners in supply chain management harmonization efforts across health programs and identify synergies, efficiencies and supply chain performance improvement targets.
• Provide technical contribution to quarterly and annual reports for submission to GoN, donors and Partners for the Program or Project.
• Contribute to identify and documenting best practices in supply chain health commodities.
• Assist in developing terms of reference for short-term technical assistance (STTA) to provide required TA for procurement and supply management activities within the Program or Project.
• Facilitate transfer of skills to appropriate staff through mentoring and on-the-job training.
• Other appropriate duties as assigned.

Qualifications
Applicants for these positions should possess the following minimum qualifications:

• An advanced degree in Public Health, Pharmacy, Supply Chain Management or Business Administration.
• Certification with relevant professional bodies in Supply Chain Management.
• Seven Years of professional experience in Health Program Management – (Experience in Malaria PSM activities is desirable for the PSM Malaria Advisor Position).
• At least one year proven experience in managing Public Health programs or projects in Nigeria or similar countries in West Africa,
• Demonstrated ability to monitor, supervise, and train in health service programs.
• Extensive knowledge of the Nigerian Public Health sector
• Strong analytical and problem solving skills.
• Experience in identifying and managing the implementation of IT solutions for information management.
• Excellent technical writing and oral presentation skills.
• A proven ability to work as part of a team and to be self-managing.
• Knowledge of Microsoft office, including word, excel, and power point.
• Ability and willingness to travel to Program or Project Supported states within Nigeria.