New Job Opportunities at International Medical Corps (IMC), January 2017

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a 
private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps is therefore looking for a suitable candidate to fill the position below based in its Maiduguri Office. This position is subject to funding:

Job Title: Fleet Officer
Location: Maiduguri
Job Summary 

• The Fleet Officer is responsible to the Logistics Manager, facilitating and coordinating movements, maintenance, and planning of all vehicles operated by IMC in (primary location) including field locations. This includes routine repairs, facilitating all movement needs and monitoring of field movements. With (number of vehicles) and (number of staff), the Fleet Officer position will demand a highly motivated, detail oriented individual who will be able to solve challenges as they arise.

Essential Duties and Responsibilities 

• Maintain daily vehicle movement schedule and records and assign all mechanical transport as required and provide a daily movement schedule by the close of business the previous day. This includes the scheduling of on-call night and weekend drivers.
• Assess all drivers’ skills and conduct driver training as required. This includes making recommendations to terminate drivers if necessary.
• Assess any external garages, which are being used by the organization to ensure they can and are providing sufficient support to the organization fleet at an acceptable cost.
• Organize and ensure a routine maintenance schedule for all vehicles and ensure that a stock of frequently used parts is maintained.
• Compile regular fuel consumption reports and monthly vehicle utilization analysis for all locations.
• Work with the government transportation authorities and insurance companies to ensure that proper documentation is held for all vehicles.
• Maintain comprehensive vehicle maintenance records and a plan for maintenance schedules.
• Liaise with flight/movement personnel to provide pick up and drop off support to incoming and outgoing staff and guests from embarkation and disembarkation points.
• Conduct training and daily vehicle inspections along with drivers to monitor the use of vehicles through log book management.
• Monitor the fuel stocks and ensure that all vehicles have a full tank at the beginning and end of the drivers’ duty period.
• Raise the request for the re-order of fuel as necessary.
• Ensure that all drivers are properly licensed and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and IMC branding.
• Travel periodically to field locations to conduct management checks on the fleet.
• Ensure the effective and efficient use of all IMC resources in order to keep costs low and ensure safety in the workplace. *Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.

Qualifications and Requirements 

• Degree in Administration/Logistics or related field
• Willingness to travel to field locations.
• Must have 3-5 years of experience and managing large scale NGO logistical functions.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Commitment to and understanding of IMC’s aims, values and principles.

Language Skills: 

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.
• Ability to speak English and Hausa

Job Title: Warehouse Officer
Location: Maiduguri
Job Summary

• The Warehouse Officer is responsible to, and accountable to the Logistics Manager for coordinating, control, accounting, monitoring and distribution of all goods in the warehouses, office, guesthouses and field locations as required. This includes ensuring proper stock keeping records, effective use of space available, and coordination with various departments including programs and procurement on storage requirements. With continuous need for goods and supplies to various locations this position will demand a highly motivated, detail oriented individual who will be able to solve challenges as they arise.

With particular responsibilities identified as: 

• Stock Management/ Warehousing
• GIK Management

Essential Duties a nd Responsibilities 

• Proactively manage the tracking of all project supplies, equipment, material and food in transit, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
• Manage the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and material. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to the end-user has occurred. Advise and support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.
• Assist with the management of all matters logistics relating to warehousing and stock management; receipt and dispatch, providing copies of deliverer documents to logistics team for data entry and clearance / way bills, SIV, GRN and related relevant documents, plan and project appropriate warehousing space for commodities, ensure all stores are well maintained, minimum stock levels kept, etc.
• Complying with IMC Logistics Guidelines on management and security of warehouse and stored commodities, including the maintenance, security, inspection, proper storage, inventory and accounting of goods.
• Support delivery of goods to institutions, field warehouses or distribution points including preparation of internal distribution records, Donation Letter or IMC Waybill.
• Coordinates the inventory and accounting system through use of stock cards (bin cards) and a warehouse ledger; All Goods Receipt Notes (GRN) confirming quantities received in stock based on Packing List, Waybill, Donation Letter (i.e. GIK Form) or similar, and should note damaged or missing items; Goods Issue Order (GIO) signed by an authorized manager confirming items issue approval and signed by the person who received released goods; and Waybills with transporter’s signature as confirmation of quantities received from transporter into warehouse, or received by transporter to be transported from the warehouse.
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
• Produce weekly and monthly logistics reports for Asset, warehouse/Stock management and GIK to field logistics Officer, in-country management team, and Global logistics pursuant with IMC policies and procedures.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Qualifications and Requirements 

• Degree in Administration, Sciences, or related discipline.
• Certificate or Diploma in Logistics or related field.
• Must have 3-5 years of experience and managing large scale NGO logistical functions.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Strong administrative and organizational skills
• Experience in facility management with regards to managing multiple locations at the same time.
• Ability to coach others and work in a team environment with experience in conducting training.
• Commitment to and understanding of IMC’s aims, values and principles.

Language Skills: 

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.
• Ability to speak English and Hausa

Job Title: Logistics Assistant
Location: Maiduguri
Job Summary 

• The Logistics Officer is responsible to the Logistics Manager, support in processing all requests submitted by staffs in a timely manner through the proper procurement procedures for goods and services. This includes tracking all re-occurring and project specific requests, coordinating with a large number of specialized vendors. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.

Essential Duties and Responsibilities

• Oversee procurement of all materials and equipment requisitioned by the projects in a cost-effective and transparent manner in line with IMC and donor specific policies
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare procurement notices requests for Expressions of Interest and have them published locally and internationally when required.
• Prepare tender documents for the procurement of goods and non-consultants and Request for Proposals for selection of consultants
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Prepare contract and amendments of contracts when needed.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Maintain a database on all procurement activities for a project.
• Prepare monthly, quarterly and annual procurement reports.
• Design and execute a record keeping and filing system.
• Design and execute a contract register.
• Assist programs prepare and update of the Procurement Plan.
• Assist to identify capacity building opportunities for staff and train them in IMC procurement practices. *Maintain a proper filing system in line with IMC standard practices for all procurement related documentations from the purchase request to the goods received note.

Qualifications and Requirements 

• Degree in Social Sciences, Humanities, Sciences, etc.
• Certificate or Diploma in Procurement/Supply Chain Management/Logistics or related field. At least 5 years of general logistics experience but not less than 2-3 years’ experience in procurement.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Excellent written and spoken English language skills.
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Experience in negotiating service agreements with vendors and suppliers.
• The capability and willingness to be flexible and accommodating in sometimes difficult and frustrating work situations.
• Commitment to and understanding of IMC’s aims, values and principles.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Language Skills: 

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.
• Ability to speak English and Hausa

Job Title: Logistics Assistant
Location: Abuja
Duration: 5 Months short-term contract
Job Summary 

• The Logistics Assistant will be responsible and accountable for assisting with the delivery of all logistics related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps Logistics policies and procedures

Essential Duties and Responsibilities 

• Act upon submission of a dully approved Purchase Requests (PRs). Educate and support Programs to ensure timely submission of approved PRs with sufficient details, realistic delivery target date.
• Record and track PRs through Procurement Tracking sheet ensuring every procurement step is logged into PTS.
• Carry out market analysis, record suppliers, collect relevant documentation and report to your supervisor.
• Maintain suppliers’ individual files with relevant administrative documentation.
• For single quote and negotiated procedures, self-sufficient, collect quotes and prepare bid summary for further review and approval.
• Negotiate business terms and conditions, prices, quality to International Medical Corps’ benefit. Draft Purchase orders and collect approval. Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier.
• Inform relevant Warehouse point person about upcoming deliveries and provide copy of relevant document for control against specifications and quantities.
• Receive invoice and control against original order, advance payments/instalments already delivered
• For goods: Facilitate delivery of orders to the warehouse of the site of payment and collect Good Received Note.
• For services: Facilitate delivery of services, collect memo from most technically sound IMC personnel for completion validation.
• Attach GRN to procurement file with supplier’s invoice and transfer file to finance for payment.
• Ensure delivery till final destination.
• Assist with the management of all matters logistics relating to fuel management, to ensure that PRs for fuel procurement are raised, fuel records are properly maintained and reorder leave for fuel stock established.
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
• Produce weekly and monthly logistics reports for Logistics Officer pursuant with IMC policies and procedures
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Qualifications and Requirements 

• Degree (B. Sc. or HND) in Social Sciences, Humanities, Science, etc.
• Certificate or Diploma in Procurement/Supply Chain Management/Logistics or related field.
• At least 3 years of general logistics experience but not less than 1 year experience in procurement.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Excellent written and spoken English language skills.
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Experience in negotiating service agreements with vendors and suppliers.
• The capability and willingness to be flexible and accommodating in sometimes difficult and frustrating work situations.
• Commitment to and understanding of IMC’s aims, values and principles.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Language Skills: 

• Ability to read, write, analyze and interpret, technical and non-technical in the English language.
• Ability to present information and respond appropriately to questions.

How to Apply
Interested and qualified candidates should send their applications to the Human Resource Officer, International Medical Corps via the email: imcnigeriavacancy@gmail.com

Note 

• Candidates MUST state the position that they are applying for as the subject of their email, otherwise applications will not be considered.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.

Deadline  20th January, 2017.