Stresert Services Limited – Our Client, an oil & gas organization located on the Island of Lagos, is recruiting to fill the vacant position below:
Job Title: Document Controller
Location: Lagos
Job Summary
- The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of hard copy or electronically stored documentation produced by the different departments of the organization in a timely, accurate and efficient manner.
Responsibilities & Duties
- Receive documents and store hard copies/electronic copies. This may include drawings, receipts, approvals, reports and related information in an orderly manner, in line with policies and procedures.
- Allocate and control the document numbering system for project works.
- Work with care to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
- Ensure proper document control support is given to each project; produce and maintain Document Progress Reports to Project Managers.
- Ensure all documentation provided is as required by the user department.
- Perform document quality check in accordance to organizations document control procedures.
- Perform file backup to ensure proper storage and archiving of electronic registers.
- Responsible for training employees periodically on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
- Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
- Scan image, organize and maintain documents, adhering to the company’s document procedures; archive inactive records in accordance with the records retention schedule.
- Accurately updates information as required; assist with file migrations and audits.
- Assist Project Managers develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items; coordinates with the Project Manager to ensure project progress status integration are stored for record purposes.
- Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
- Any other task assigned from time to time.
Job Requirements
Education:
- Bachelors degree in either of the following; Computer Science, Information Management, Business Administration or Library studies or similar courses.
Skills & Competencies:
- Ability to work independently; must be focused and carry out assigned tasks in a timely and accurate manner.
- Must be computer-savvy and well-versed in Microsoft Office suite and other relevant programs
- Experience using a scanner is important; able to work in a fast-paced and deadline-driven environment.
- Hands-on experience in document management roles in Engineering, Procurement and Construction/Oil and gas projects for at least 5 years.
- Good command of written & spoken English and ability to prepare reports.
- Must be detail-oriented, dependable and trustworthy since the role exposes the job holder to complex and sensitive documents.
- Ability to prioritize, manages time well, multitask and troubleshoot.
- Strong interpersonal, communication and customer service skills are also essential because the job holder will communicate with internal and external business partners.
Experience:
- Minimum of 5 years work experience in a similar role.
How to Apply
Interested and qualified candidates should send their CV’s to: recruitment@stresertservices.com using ‘DC-Specialist’as subject of mail
Deadline 5th March, 2017.
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